MINUTES
HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES
CITY OF CARMEL-BY-THE-SEA
March 28, 2012
The regular meeting of the Harrison Memorial Library Board of Trustees of the City of Carmel-by-the-Sea was held on the above date at 9:00 a.m. President COLLINS called the meeting to order.
II. ROLL CALL Board Members
PRESENT: COLLINS, MOSHER, REIMERS, UNGARETTI
ABSENT: MOZINGO
STAFF PRESENT: Janet Bombard, Library Director
Carolina Lopez, Library Office Assistant
III. ANNOUNCEMENTS FROM LIBRARY BOARD & DIRECTOR:
Board Member Collins thanked CPLF for putting on the Local History Lecture about the Esalen Institute in Big Sur.
IV. APPEARANCES:
No appearances before the Board.
V. APPROVAL OF MINUTES:
The February 28, 2012 Regular Meeting Minutes were carried over to the March 28, 2102 meeting due to lack of a quorum of Board members who attended the February meeting.
VI. ORDERS OF BUSINESS:
A. Receive Report From the Carmel Public Library Foundation Regarding CPLF Activities
CPLF Executive Director Amy Donohue talked about the April 10th Art and Literary Series program featuring author Yiyun Li. The CPLF Winter Newsletter is continuing to raise money for and CPLF will end up on budget. CPLF Board President Leslie Snorf presented information on the upcoming Authors with Authors fundraiser.
B. Receive Report from the Ad Hoc Committee Regarding the Deaccessioning of Certain Artwork Held in the Library and Provide Policy Direction
The Board discussed the wording and content of the request proposed by the Ad Hoc Committee (Collins and Mosher) regarding deaccessioning art held in the library. The request will go before the City Council at their April meeting.
Board Member REIMERS moved to, Send the Request to Council With Changes in the Wording from “Respectfully Requests” to “Urges”, and Delete the Second Paragraph That Refers to Showing the Artwork, seconded by Board Member MOSHER and carried by the following roll call vote:
AYES: COLLINS, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: MOZINGO
ABSTAIN: NONE
C. Second Consideration of an Amendment to the Harrison Memorial Library Board of Trustees Financial Policy, Article VIII
Board Member MOSHER moved to, Approve Amendment to the Harrison Memorial Library Board of Trustees Financial Policy, Article VIII , seconded by Board Member REIMERS and carried by the following roll call vote:
AYES: COLLINS, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: MOZINGO
ABSTAIN: NONE
D. Provide Policy Direction Regarding Process for the Annual Election of Officers
After discussion as to whether or not to amend the by-laws, Board Member MOSHER moved to, Keep the Existing Process for the Annual Election of Officers and Provide Board With Written Guidelines, seconded by Board Member UNGARETTI and carried by the following roll call vote:
AYES: COLLINS, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: MOZINGO
ABSTAIN: NONE
E. First Consideration of an Amendment to the Harrison Memorial Library Board of Trustees Financial Policy, Article VIII, Item C
The Board discussed and decided on the final wording of the amendment.
Board Member REIMERS moved to, Amend the Harrison Memorial Library Board of Trustees Financial Policy, Article VIII, Item C , seconded by Board Member MOSHER and carried by the following roll call vote:
AYES: COLLINS, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: MOZINGO
ABSTAIN: NONE
F. Accept Third Quarter Distribution from the Carmel Public Library Foundation in the Amount of $70,000
Board Member MOSHER moved to, Accept Third Quarter Distribution from the Carmel Public Library Foundation in the Amount of $70,000, seconded by Board Member UNGARETTI and carried by the following roll call vote:
AYES: COLLINS, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: MOZINGO
ABSTAIN: NONE
G. Accept Annual Gift From The Friends of Harrison Memorial Library in the Amount of $20,200.
Library Board Director Janet Bombard announced that the gift in the amount of $1,200 is intended by the Friends to be in memory of Joe Rizzo and is a restricted gift. It will be brought back to the Board with recommendations from the staff.
Board Member REIMERS moved to, Accept Annual Gift From The Friends of Harrison Memorial Library in the Amount of $19,000, seconded by Board Member UNGARETTI and carried by the following roll call vote:
AYES: COLLINS, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: MOZINGO
ABSTAIN: NONE
VI. LIBRARIAN’S REPORT:
The monthly statistics are incorrect and the corrected version will be in next month’s packet.
Library Director Janet Bombard notified the Board that a few publishers are raising the prices of the Ebooks and some publishers are no longer allowing Libraries to circulate Ebooks. The candidate for the Local History Librarian position has signed a conditional letter of employment and she is expected to start mid May. The Library also has an open recruitment for a Part-time Reference Librarian. The Library Director showed the Trustees the Teen Advisory Board’s Video.
VII. TREASURERS REPORT:
Board Member MOSHER moved to, Accept February 29, 2012 Financial Statement and Check Register, seconded by Board Member UNGARETTI and carried by the following roll call vote:
AYES: COLLINS, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: MOZINGO
ABSTAIN: NONE
IX. ADJOURNMENT:
There being no further business to come before the Board, the President declared the meeting adjourned at 10:37 a.m. The next regular meeting is scheduled for April 25, 2012.
Respectfully submitted,
_________________________________________
Carolina Lopez, Library Office Assistant
Approved by:
_________________________________________
Nancy Collins, President, Harrison Memorial Library Board of Trustees
No comments:
Post a Comment