CITY COUNCIL: Resolution Approving the Use of Recycling Grant Funds for the City Trash Can Replacement Program

Meeting Date: 3 April 2012
Prepared by: Heidi Burch Assistant City Administrator


City Council
Agenda Item Summary

Name: Consideration of a Resolution approving the use of recycling grant funds for the City
trash can replacement program.

Description: This Resolution would authorize funds from the annual recycling grant to be used to purchase and install replacement trash cans and recycling receptacles throughout the City.

Overall Cost:
City Funds: N/A
Grant Funds: Available

Staff Recommendation: Adopt the Resolution.

Important Considerations: As part of the franchise agreement with the Carmel Marina Corporation, the City receives $18,000 each year for recycling programs and projects. The City has the discretion to use this funding as it deems appropriate.

The City has approximately 185 public trash cans that are in need of replacement. The trash can replacement program would be an appropriate project for the use of the grant funds.

Decision Record: N/ A

Reviewed by:

Jason Stilwell, City Administrator Date


CITY OF CARMEL-BY-THE-SEA
STAFF REPORT

TO: MAYOR MCCLOUD AND MEMBERS OF THE CITY COUNCIL
FROM: HEIDI BURCH, ASSIST ANT CITY ADMINISTRATOR
THROUGH: JASON STILWELL, CITY ADMINISTRATOR
DATE: 3 APRIL 2012
SUBJECT: CONSIDERATION OF A RESOLUTION APPROVING THE USE OF RECYCLING GRANT FUNDS FOR THE CITY TRASH CAN REPLACEMENT PROGRAM

BACKGROUND
Council has indicated that replacing the trash cans and integrating recycling receptacles throughout the City is a high-priority project. There are approximately 185 public trash cans throughout the City that are in need of replacement, and there are very few recycling bins available for the public.

With a trash can survey complete, staff is in the process of exploring various types of
replacement receptacles. In researching products made from recycled materials, products
that are more durable and that have longer lifespans than those currently in use, a
tentative range of costs of $400-$800 per trash can has been developed. With a possible
cost of $150,000 for the purchase of receptacles, not including installation costs, all
sources of funding are being examined.
The franchise agreement with the Carmel Marina Corporation (WM, Inc.) requires the
hauler to replace up to 15 receptacles per year. If the City were to budget no general
funds toward the replacement program and rely solely on outside funding, it would take
over 12 years to replace just the trash receptacles in the City. Adding recycling
receptacles could likely take several additional years.
Per the WM, Inc. franchise agreement, the City also receives $18,000 each year for
recycling programs and projects. The City has the discretion to use this funding as it
deems appropriate. In past years the City has provided some of the money to nonprofit
organizations and youth groups. However, the money has also been set aside for City
projects, such as the solar powered trash compactors.
Utilizing the direct funding from WM, Inc. as well as the funding for recycling programs
and projects would enable the City to accomplish the Council's objectives in far less than
the anticipated 12 years.
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Trash Can Replacement
3 April2012
Staff Report
Page2
EVALUATION
There is currently $19,697 available for distribution, with and additional $18,000 yet to
be received from WM, Inc., for a total of$37,697. There are grant requests totaling
$17,729 currently in suspension, pending clarification on Council priority for the funding.
Staff is requesting that staff to bring to Council for consideration the grant requests of
$17,729, transfer the remaining $19,968 of the $37,697 to the trash can replacement
budget and suspend the grant process and direct those funds to the City's trash can
replacement program until the replacement schedule is complete. Staff will also work
with the franchise waste hauler, Waste Management, Inc. to determine any other
available programs or provisions and continue to seek out grant opportunities to help
offset costs.
If the Council authorizes this Resolution, staff will then develop a replacement program
and work with the Planning Commission to finalize the design of the new trash cans.
Once the design has been finalized, replacement could begin.
RECOMMENDATION
Adopt the Resolution.

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL

RESOLUTION 2012-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA APPROVING THE USE OF RECYCLING GRANT FUNDS FOR THE CITY TRASH CAN REPLACEMENT PROGRAM

WHEREAS, the City receives $18,000 annually from Waste Management, Inc. to be used for recycling programs and projects; and

WHEREAS, the Recycling Grants Deposit Account 50-24050-0805 currently has $19,697 available for distribution, with and additional $18,000 yet to be received :from WM, Inc., for a total of
$37,697; and

WHEREAS, the City has pending grant application for this year totaling $17, 729; and

WHEREAS, the City has a need to replace the existing public trash cans and add recycling receptacles throughout the City;

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA does hereby:

1. Authorize the transfer of$19,968 of the available $37,697 :from the Recycling Grants Deposit Account to the trash can replacement budget.

2. Suspend the grant process and direct those funds to the City's trash can replacement program until the replacement schedule is complete.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-
SEA this third day of April2012 by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

ATTEST: SIGNED,

Heidi Burch, City Clerk SUE McCLOUD, MAYOR