CITY OF CARMEL-BY-THE-SEA
HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES
AGENDA
Regular Meeting Wednesday June 27, 2012 9:00 AM
City Hall
East Side of Monte Verde
between Ocean & Seventh
Nancy Collins, President
Elisabeth Ungaretti, Vice President
Martha Mosher
Glen Mozingo
Niels Reimers, Treasurer
I. Roll Call
II. Extraordinary Business
Introduction of Local History Librarian Ashlee Wright
III. Announcements From Board Members and Director
IV. Appearances
Anyone wishing to address the Library Board on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak. Matters not appearing on the Library Board agenda will not receive action at this meeting. Presentations will be limited to three minutes, or as established by the Library Board of Trustees.
V. Approval of Minutes of May 23, 2012 Regular Meeting
VI. Orders of Business
A. Receive Report From the Carmel Public Library Foundation Regarding CPLF Activities
B. Accept Fourth Quarter Distribution in the Amount of $70,000 From the Carmel Public Library Foundation
C. Authorize Addition of Local History Librarian Ashlee Wright to the List of Library Staff Authorized to Code Invoices
D. Receive Report Regarding Postponement of Purchase of Comprise Smart Money Manager
E. Review and Approve Fiscal Year 2012/13 Library Budget
VII. Librarian’s Report
Friends of the Library Request for Memorial Plaque Update
Opening of the Local History Department
Monthly Statistics
VIII. Treasurer’s Report: Accept April 30, 2012 Financial Statement and May 30, 2012 Check Register.
IX. Adjournment
The next regularly scheduled Library Board meeting will be held June 25, 2012.
Any writings or documents provided to a majority of the Harrison Memorial Library Board of Trustees regarding an item on this agenda will be made available for public inspection in the Library Director’s office at the Park Branch library at the corner of Mission & Sixth Streets during normal business hours.
MINUTES
HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES
CITY OF CARMEL-BY-THE-SEA
June 27, 2012
The regular meeting of the Harrison Memorial Library Board of Trustees of the City of Carmel-by-the-Sea was held on the above date at 9:00 a.m. Vice President UNGARETTI called the meeting to order.
II. EXTRAORDINARY BUSINESS:
The Library Director introduced the new Local History Librarian Ashlee Wright.
III. ROLL CALL: Board Members
PRESENT: MOSHER, REIMERS, UNGARETTI
ABSENT: COLLINS, MOZINGO
STAFF PRESENT: Janet Bombard, Library Director
Carolina Lopez, Library Office Assistant
IV. ANNOUNCEMENTS FROM LIBRARY BOARD & DIRECTOR:
There were no announcements.
V. APPEARANCES:
No appearances before the Board.
VI. APPROVAL OF MINUTES:
Board could not approve minutes due to lack of quorum.
AYES: NONE
NOES: NONE
ABSENT: COLLINS, MOZINGO
ABSTAIN: MOSHER, REIMERS, UNGARETTI
VII. ORDERS OF BUSINESS:
A. Receive Report From the Carmel Public Library Foundation Regarding CPLF Activities
Library Director Bombard reported to the Board that CPLF Executive Director Amy Donohue secured a donation to fund the new e-reader program for multiple years.
B. Accept Fourth Quarter Distribution in the Amount of $70,000 From the Carmel Public Library Foundation
Board Member MOSHER moved to, Accept Fourth Quarter Distribution in the Amount of $70,000 From the Carmel Public Library Foundation, seconded by Board Member REIMERS and carried by the following roll call vote:
AYES: MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: COLLINS, MOZINGO
ABSTAIN: NONE
C. Authorize Addition of Local History Librarian Ashlee Wright to the List of Library Staff Authorized to Code Invoices.
Board Member REIMERS moved to, Authorize Addition of Local History Librarian Ashlee Wright to the List of Library Staff Authorized to Code Invoices, seconded by Board Member MOSHER and carried by the following roll call vote:
AYES: MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: COLLINS, MOZINGO
ABSTAIN: NONE
D. Receive Report Regarding Postponement of Purchase of Comprise Smart Money Manager
The Library Director reported that at this time Comprise Technologies Inc.’s Smart Money Manager Cash Management System, the purchase of which was approved at the April 25, 202 meeting, will not work with the library’s Integrated Library System, Koha. Comprise is working with ByWater Solutions, the library’s ILS host, to fix the problem. Funds have been budgeted for the system in FY 12/13.
F. Review and Approve Fiscal Year 2012/13 Library Budget
The Library Director reviewed the proposed FY 2012/13 Library Budget and new line items.
Board Member REIMERS, moved to, Accept and Approve Fiscal Year 2012/13 Library Budget, seconded by Board Member MOSHER and carried by the following roll call vote:
AYES: MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: COLLINS, MOZINGO
ABSTAIN: NONE
VI. LIBRARIAN’S REPORT:
The Local History Department will reopen the 2nd of July. The Library Director did not have an update in regard to the Friends of the Library Memorial Plaque.
VII. TREASURERS REPORT:
Board Member MOSHER moved to, Accept April 30, 2012 Financial Statement and May 31, 2012 Check Register, seconded by Board Member REIMERS and carried by the following roll call vote:
AYES: MOSHER, REIMERS, UNGARETTI
NOES: NONE3
ABSENT: COLLINS, MOZINGO
ABSTAIN: NONE
IX. ADJOURNMENT:
There being no further business to come before the Board, the President declared the meeting adjourned at 10:11 a.m. The next regular meeting is scheduled for July 25, 2012.
Respectfully submitted,
_________________________________________
Carolina Lopez, Library Office Assistant
Approved by:
_______________________________________________
Elizabeth Ungaretti, Vice President, Harrison Memorial Library Board of Trustees
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