Meeting Date: August 7, 2012
Prepared by: Molly Laughlin
City Council
Agenda Item Summary
Name: Consideration of a Resolution approving one free use day at Sunset Center for the Carmel Authors and Ideas Festival in September 2012 and the placement of Festival flags as part of the special event.
Description: The organizers of the Carmel Authors and Ideas Festival have requested two of the City's "free use" days at the Sunset Theater for the 2012 event, which is scheduled for September 27-30. This annual festival, now in its fifth year, brings together a host of world-renowned authors and other luminaries to Sunset Center and is a popular, well attended event.
The event organizers also are requesting approval to install flags at two locations (Devendorf Park and Sunset Center) as part of the special event. The City's zoning ordinance addresses the installation of flags at businesses and residences but does not clearly address the installation of flags during special events. One of the main goals of the City's sign and flag regulations is to limit visual clutter.
Overall Cost:
City Funds: N/ A
Grant Funds: N/ A
Staff Recommendation: Adopt the Resolution to grant one of the City's free use days to the 2012 Carmel Authors and Ideas Festival, as was done in 2010 and 2011. If the Council is supportive of the proposed flags, staff recommends limiting the number to no more than four flags at any one location to avoid visual clutter issues.
Important Considerations: The City receives five "free use" days at the Sunset Center each fiscal year that may be awarded to requesting nonprofit organizations. At the July 3, 2012 meeting, Council approved granting one free day to the Carmel Foundation for a September 2012 fundraiser and another day (May 9, 2013) to the Carmel Public Library Foundation, also for a fundraising event. In the past two years, no requesting organization has received more than one free use day.
Decision Record: Resolution 2009-34 (May 27, 2009), approved two free days at Sunset Center; Resolution 2010-70 (October 5, 201 0) approved one free day; and Resolution 2011-28 (June 7, 2011) approved one free use day.
Reviewed by:
Jason Stilwell, City Adminstrator Date
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2012-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA APPROVING ONE FREE USE DAY AT SUNSET CENTER BY THE CARMEL AUTHORS AND IDEAS FESTIVAL IN SEPTEMBER 2012 AND THE PLACEMENT OF FESTIVAL FLAGS AS PART OF THE SPECIAL EVENT
WHEREAS, the City has a total of five free use days available each fiscal year for non-profit civic organizations that provide a public service to the Carmel community; and
WHEREAS, the event organizers have requested the City allow the placement of flags at Devendorf Park and Sunset Center as part of the special event; and
WHEREAS, the Carmel Authors and Ideas Festival brings world-renowned authors and luminaries to the City of Carmel-by-the-Sea and;
WHEREAS, the event draws a wide audience and has been a popular with people of all ages.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:
1. Approve granting one of the City’s “free use” days at the Sunset Center Theater for the use of the theater and lobby only for the Carmel Authors and Ideas Festival in September 2012.
2. Approve the placement of Festival flags as part of the special event.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 7th day of August 2012, by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
SIGNED:
__________________________
JASON BURNETT, MAYOR
ATTEST:
_____________________
Heidi Burch, City Clerk
CARMEL AUTHORS & IDEAS FESTIVAL
Post Office Box 2424 Carmel, California 93921
carmelideasfestival.com
831-659-4007
July 13, 2012
Ms. Heidi Burch
Assistant City Administrator/City Clerk
Carmel City Council
City of Carmel-by-the-Sea, California
Dear Ms. Burch,
The Carmel Authors and Ideas Festival requests two free days at the Carmel Sunset Center. The dates for our Student Program are September 27 and 28, 2012. The Festival invites over 2,800 local Monterey County middle and high school students to be inspired and encouraged by authors and writers.
The Carmel Authors and Ideas Festival further requests that Festival banners be placed on all
stands on Ocean Avenue September 13-30, 2012.
I was told last year by Planning that this year it was not going to be on a first-come-first-serve basis. Otherwise, I would have submitted the Festival's request January 2, 2012.
Thank you for your consideration.
Sincerely,
James P. McGillen, Founder
cc: Jason K. Burnett
Ken Talmage
Jason Stilwell
The Carmel Ideas Foundation is a 507(c)(3)
"Free Use" Days Allocated
Program
July 2008 - June 2009
July 2009 - June 2010
July 2010 - June 2011
July 2011 - June 2012
July 2012 - June 2013
July 2014 - June 2015
Carmel Foundation 1 1 1 1 1
Carmel Garden Club 1 1 1
Carmel the Movie 2
Carmel Authors & Ideas 2 1 1
Carmel Art & Film Festival 1 1 1
Carmel Youth Center 1
Carmel Music Society 1
Carmel Public Library Foundation 1 1
Total "Free Use" Days Allocated 4 5 5 5 2 0
No comments:
Post a Comment