CITY OF CARMEL-BY-THE-SEA
HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES
AGENDA
Regular Meeting Wednesday August 22, 2012 9:00 AM
City Hall
East Side of Monte Verde
between Ocean & Seventh
Elisabeth Ungaretti, Vice President
Martha Mosher
Glen Mozingo
Niels Reimers, Treasurer
I. Roll Call
II. Announcements From Board Members and Director
III. Appearances
Anyone wishing to address the Library Board on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak. Matters not appearing on the Library Board agenda will not receive action at this meeting. Presentations will be limited to three minutes, or as established by the Library Board of Trustees.
IV. Approval of Minutes of July 25, 2012 Regular Meeting
V. Orders of Business
A. Receive Report From the Carmel Public Library Foundation Regarding CPLF Activities
B. Accept Gift of George Sterling Collection for Local History Department
VI. Librarian’s Report
Library Audit Update
Change to City of Carmel-by-the-Sea Municipal Code Regarding Annual Report to The City Council
eBook Subscriptions
Library Closure for City Employee Appreciation and Recognition Party, September 20, 2012
9/11 Memorial
Monthly Statistics
VII. Treasurer’s Report: Accept June 30, 2012 Financial Statement and July 31, 2012 Check Register
VIII. Adjournment
The next regularly scheduled Library Board meeting will be held September 26, 2012
Any writings or documents provided to a majority of the Harrison Memorial Library Board of Trustees regarding an item on this agenda will be made available for public inspection in the Library Director’s office at the Park Branch library at the corner of Mission & Sixth Streets during normal business hours.
MINUTES
HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES
CITY OF CARMEL-BY-THE-SEA
August 22, 2012
The regular meeting of the Harrison Memorial Library Board of Trustees of the City of Carmel-by-the-Sea was held on the above date at 9:00 a.m. President COLLINS called the meeting to order.
II. ROLL CALL: Board Members
PRESENT: COLLINS, MOSHER, UNGARETTI, MOZINGO
ABSENT: REIMERS
STAFF PRESENT: Janet Bombard, Library Director
Carolina Lopez, Library Office Assistant
III. ANNOUNCEMENTS FROM LIBRARY BOARD & DIRECTOR:
Board Member MOSHER announced that Friends of the Library Book Sale went very well and wanted her appreciation of all the Friends do for the library noted for the public record.
IV. APPEARANCES:
No appearances before the Board.
V. APPROVAL OF MINUTES:
Board Member MOSHER moved to, Approve the Minutes of the July 25, 2012 Regular Meeting, seconded by Board Member UNGARETTI and carried by the following roll call vote:
AYES: COLLINS, MOSHER, UNGARETTI
NOES: NONE
ABSENT: REIMERS
ABSTAIN: MOZINGO
VI. ORDERS OF BUSINESS:
A. Receive Report From the Carmel Public Library Foundation Regarding CPLF Activities
Executive Director Amy Donohue announced that CPLF has chosen a new Administrative Assistant who will begin Monday. She has been busy planning the years’ programs. The Foundation will be implementing a new Parent Lecture series this year.
B. Accept Gift of George Sterling Collection for Local History Department
The Board discussed procedure with regard to accepting collections for the Local History Department. The Board asked the Library Director write a letter of thanks which the Library Board President and the Local History Librarian will also sign.
Board Member MOZINGO moved to, Accept Gift of George Sterling Collection for Local History Department, seconded by Board Member MOSHER and carried by the following roll call vote:
AYES: COLLINS, MOSHER, UNGARETTI, MOZINGO
NOES: NONE
ABSENT: REIMERS
ABSTAIN: NONE
Board Member MOZINGO moved to, Formalize an Acknowledgment Procedure for Gifts to the Local History Department, seconded by Board Member UNGARETTI and carried by the following roll call vote:
AYES: COLLINS, MOSHER, UNGARETTI, MOZINGO
NOES: NONE
ABSENT: REIMERS
ABSTAIN: NONE
VII. LIBRARIAN’S REPORT:
Library Director Bombard announced that a letter went out to the current Auditor a month ago and a new Auditor will be working with the City as well as the Library. The City Municipal Code regarding the Trustees’ annual report to the City Council has been amended to reflect current procedure. The Library Director reviewed an article from the San Francisco Chronicle about EReaders. September 20th is the date for the Annual City Employee Appreciation Luncheon. The Library will be closed from 11:15 am – 2:15 pm that day. The Library will be the temporary home for a display of a piece of steel from Ground Zero in the September 11th Attacks. The display will eventually be placed in Devendorf Park. Library Statistics discussed with the Board
VIII. TREASURERS REPORT:
Board Member MOSHER moved to, Accept the June 30, 2012 Financial Statement and July 31, 2012 Check Register, seconded by Board Member MOZINGO and carried by the following roll call vote:
AYES: COLLINS, MOSHER, UNGARETTI, MOZINGO
NOES: NONE
ABSENT: REIMERS
ABSTAIN: NONE
IX. ADJOURNMENT:
There being no further business to come before the Board, the President declared the meeting adjourned at 10:09 a.m. The next regular meeting is scheduled for September 26, 2012
Respectfully submitted,
_________________________________________
Carolina Lopez, Library Office Assistant
Approved by:
_______________________________________________
Nancy Collins, President, Harrison Memorial Library Board of Trustees
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