Meeting Date: October 2, 2012
Prepared by: Mike Branson, City Forester
City Council
Agenda Item Summary
Name: Consideration of a Resolution recognizing $35,632.45 of Resource Bond Grant Funds for construction of some elements of Phase II of the Sunset Center Landscaping Project.
Description: Phase II of the Sunset Center Landscape Project was designed to upgrade and
beautify the areas of the Sunset Center that were not part of the theater renovation
project. The City applied for, and received, grants for the work from the State of
California. Five landscape phases were designed around the facility and two are fully
completed. The Sunset Center staff was asked to prioritize the remaining work areas to
determine where the remaining funds should be directed. Lighting improvements and
landscaping on the Hamilton Brown Terrace were chosen as a top priority. City staff
has received preliminary quotes for the work and it appears that the lighting and some
landscape improvements can be accomplished within the remaining grant funds.
Landscape Phase Completed
Carpenter Hall patio and landscape Yes
San Carlos Street entrance landscape Yes
Hamilton Brown Terrace lighting & landscape Partial (kiosk element completed)
Mission Street landscape No
South parking lot landscape & hardscape No
Overall Cost:
City Funds: None
Grant Funds: $35,632.45 remaining grant amount
Staff Recommendation: Adopt the Resolution.
Important Considerations: Renovation and replacement of the Hamilton Brown Terrace
lighting and landscaping will enhance the public use and enjoyment of the outdoor patio
area at this historic structure. The grant funds allowed completion of two major areas, but
expired before any remaining elements could be completed. The State, however, has
extended the deadline to expend the remaining funding until2015.
Decision Record: The City Council approved the Phase II landscape plan in October 2003 and
accepted two grants from the State of California to complete the landscape project. Council
awarded a contract in 2007 for $176,436 to renovate the Carpenter Hall patio and landscape
and the San Carlos Street landscaping.
Reviewed by:
Jason Stilwell, City Administrator Date
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2012-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA
AUTHORIZING AN APPROPRIATION OF $35,632.45 FOR CONSTRUCTION OF
SOME ELEMENTS IN PHASE II OF THE SUNSET CENTER
LANDSCAPING PROJECT
________________________________________________________________________
WHEREAS, two grants from the State of California were accepted by the City of
Carmel-by-the-Sea for restoration and improvements of the landscape at Sunset Center; and
WHEREAS, unexpended grant funds of $35,632.45 remain available to the City, and
WHEREAS, grant funds are received after project completion, and
WHEREAS, remaining elements in Phase II of the Sunset Center Landscape Project
were evaluated by the Sunset Center staff, and
WHEREAS, improvements to the Hamilton Brown Terrace were identified as a top
priority; and
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE
CITY OF CARMEL-BY-THE-SEA DOES:
1. Approve Budget Adjustment Request 1213-02 (Attachment “A”)
2. Authorize an appropriation of $35,632.45 from 2002 Resource Bond Act grant funds
for construction of some elements of the Sunset Center Phase II landscape project.
PASSED AND ADOPTED BY THE CITY OF COUNCIL OF THE CITY OF CARMELBY-
THE SEA this 2nd day of October 2012, by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
SIGNED,
_________________________
ATTEST: JASON BURNETT, MAYOR
_________________________
Heidi Burch, City Clerk
Adjust# Department Account
1213-02 Grant Projects 13-89648
Grant Revenue 21-36627
Name Date
Account Description
project expenditures
2002 Resource Bond Act
Fiscal Year 2012-2013
Budget Adjustment Requests
October 2, 2012
Amount Reason for Adjustment
35,632.45 replace lighting @ sec
35,632.45 remaining of grant
f'a..u~ q_/16/tz:. Content Approved by Admin Services ' ~ ci/zt f,z_ Recommended by City Admin
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