CITY COUNCIL: Resolution Authorizing City Co-Sponsorship with Library Board of Trustee & Carmel Public Library Foundation of Annual Donor Salute & Sterling Circle Reception Events

Meeting Date: December 4, 2012

Prepared by: Janet Bombard, Library Director

City Council

Agenda Item Summary

Name: Consideration of a Resolution authorizing City co-sponsorship with the Library Board of Trustees and the Carmel Public Library Foundation of the Annual Donor Salute and Sterling Circle Reception events.

Description: The Library Board of Trustees and the Carmel Public Library Foundation request City co-sponsorship of the Annual Donor Salute on Sunday, March 3, 2013, at Harrison Memorial Library and the annual Sterling Circle Reception at Harrison Library Park Branch on Sunday, June 9, 2013. The Board of Trustees and the Carmel Public Library Foundation also request Council to authorize the City Administrator to close two adjacent parking spaces on Lincoln Street between Ocean A venue and Sixth A venue in order to provide valet parking service during the Donor Salute.

Overall Cost:
City Funds: N/A
Grant Funds:N/A

Staff Recommendation: Adopt the Resolution.

Important Considerations: These events are held annually to thank Carmel Public Library Foundation donors. City Policy C89-47 requires support groups to obtain City Council co-sponsorship of events at which alcohol is served. The Carmel Public Library Foundation will secure Daily License Permits from the Department of Alcoholic Beverage Control for both events.

Decision Record: The City Council has approved co-sponsorship of the Annual Donor Salute since 1994. The City Council has approved co-sponsorship of the Annual Sterling Circle Reception since 2010.

Reviewed by:

Jason Stilwell, City Administrator  Date

RESOLUTION 2012-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING CITY CO-SPONSORSHIP WITH THE LIBRARY BOARD OF TRUSTEES AND THE CARMEL PUBLIC LIBRARY FOUNDATION OF THE ANNUAL DONOR SALUTE AND STERLING CIRCLE RECEPTION EVENTS

WHEREAS, City Policy C89-47 requires support groups to obtain City Council approval to cosponsor events at which alcohol is served; and

WHEREAS, the Library Board of Trustees and the Carmel Public Library Foundation are requesting City cosponsorship of the Annual Donor Salute on Sunday, March 3, 2013 at Harrison Memorial Library and the Annual Sterling Circle Reception at Harrison Library Park Branch on Sunday, June 9, 2013; and

WHEREAS, valet parking will be provided and two parking stalls are needed to provide this service in a safe manner for the Donor Salute event:

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:

1. Agree to co-sponsor with the Harrison Memorial Library Board of Trustees and the Carmel Public Library Foundation the March 3, 2013 Annual Donor Salute and the June 9, 2013 Annual Sterling Circle Reception.
2. Authorize the City Administrator to notify the Harrison Memorial Library Board of Trustees and the Carmel Public Library Foundation of the Council’s concurrence to co-sponsor the two events.
3. Authorize the City Administrator to officially notify the City’s insurance carrier of the co-sponsorship.
4. Authorize the City Administrator to close two adjacent parking spaces on Lincoln Street between Ocean Avenue and Sixth Avenue in order to provide valet parking service during the Donor Salute event.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 4th day of December, 2012 by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED:


_________________________
JASON BURNETT, MAYOR


ATTEST:

_________________________
Heidi Burch, City Clerk