CITY COUNCIL: AGENDA & MINUTES February 2013

AGENDA

Regular Meeting

Tuesday, February 5, 2013

4:30 p.m., Open Session

City Hall

East side of Monte Verde Street

between Ocean and Seventh Avenues

Live video streaming available at:

www.ci.carmel.ca.us

Broadcast date

Sunday, February 10, 2013

8:00 a.m., MCAET Channel 26

Hearing assistance units are available to the public for meetings

held in the Council Chambers

The City Council welcomes your interest and participation. If you want to speak on an agenda item during its review, you may do so when the Mayor opens the item for public comment. Persons are not required to givetheir names but it is helpful in order that the City Clerk may identify them in the minutes of the meeting. Please keep remarks to a maximum of three (3) minutes, or as otherwise established by the City Council. Always speak into the microphone, as the meeting is recorded on tape.

I. Call to Order

II. Roll Call

III. Pledge of Allegiance

IV. Extraordinary Business

A. Employee Recognition: Esther Partido, Police Services Officer

B. Community Recognition: Friends of Carmel Forest

V. Announcements from Closed Session, from City Council Members and the City Administrator.

A. Announcements from Closed Session.

B. Announcements from City Council members (Council members may ask a question for clarification, make an announcement or report on his or her activities).

C. Announcements from City Administrator.

1. Code compliance update.

2. Receive report from the City’s representative to the Monterey Regional Waste Management District Sue McCloud.

VI. Public Appearances

Anyone wishing to address the City Council on matters within the jurisdiction of the City and are not on the agenda may do so now. Matters not appearing on the City Council’s agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three (3) minutes, or as otherwise established by the City Council. Persons are not required to give their names, but it is helpful for speakers to state their names in order that the City Clerk may identify them in the minutes of the meeting.
Always speak into the microphone, as the meeting is recorded. The City Council Chambers is equipped with a portable microphone for anyone unable to come to the podium. Assisted listening devices are available upon request of the City Clerk. If you need assistance, please advise Heidi Burch as to which item you would like to comment on and the microphone will be brought to you.

VII. Consent Calendar

These matters include routine financial and administrative actions, which are usually approved by a single majority vote. Individual items may be removed from Consent by a member of the Council or the public for discussion and action.

A. Ratify the minutes for the regular meeting of January 8, 2013.

B. Ratify the bills paid for the month of January 2013.

C. Receive Monthly Fire and Ambulance reports.

D. Receive the Council agenda forecast.

E. Consideration of a Resolution approving an additional allocation of $16,015 for professional services and project studies related to the Monterey Peninsula Regional Water Authority.

F. Consideration of a Resolution authorizing the City Administrator to enter into an agreement with Carver & Schicketanz Architects to prepare drawings for the Beach Restrooms project and direct staff to seek alternative funding sources for the construction documents and construction of the facility.

G. Review and adopt the Community Planning and Building Director job description and salary range.

VIII. Orders of Council

A. Update on the Water Replacement Project. (Oral report)

B. Consideration of a Resolution updating financial policies and set a maximum level for each of the reserve funds.

C. Receive City Second Quarter FY 2012-13 financial report and consider and adopt budget adjustment revisions

D. Consideration of an appeal of the Planning Commission’s decision to approve Design Study (concept and final) and Coastal Development Permit applications for the construction of a new residence located on Lincoln Street 2 NW of Fifth Avenue. The property owner is Dennis Levett. The appellant is Jacqueline Simonelli.

IX. Future Council Agenda Items

X. Adjournment

The next meetings of the City Council will be:
Council Workshop: 5:30-6:30 p.m.
Monday, March 4, 2013
Council Chambers

Regular Council Meeting – 4:30 p.m.
Tuesday, March 5, 2013
Council Chambers

Special Council Budget Workshop – 4:30 p.m.
Tuesday, March 19, 2013
Council Chambers

The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired (T.D.D.) number is 1-800-735-2929.

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at Carmel-by-the-Sea City Hall, on the east side of Monte Verde Street, between Ocean and Seventh Avenues, during normal business hours.

MINUTES

REGULAR CITY COUNCIL MEETING

CITY OF CARMEL-BY-THE-SEA

February 5, 2013

I. CALL TO ORDER

The regular meeting of the City Council of the City of Carmel-by-the-Sea, California, was held on the above date at the stated hour of 4:33 p.m. Mayor Burnett called the meeting to order.

II. ROLL CALL
PRESENT: Council Members Talmage, Theis & Mayor Burnett
(Council Member Beach arrived at 4:37 p.m. and Council Member Hillyard arrived at 4:54 p.m.)
ABSENT: None
STAFF PRESENT: Jason Stilwell, City Administrator
Heidi Burch, Assistant City Administrator/City Clerk
Mike Calhoun, Public Safety Director
Marc Wiener, Associate Planner

III. PLEDGE OF ALLEGIANCE

Mayor Burnett led the Council and audience in the Pledge of Allegiance.

IV. EXTRAORDINARY BUSINESS

A. Employee Recognition: Esther Partido, Police Services Officer.

City Administrator Stilwell and Public Safety Director Calhoun gave the recognition.

B. Community Recognition: Friends of Carmel Forest

Mayor Burnett presented a certificate recognizing the Friends of Carmel Forest.

V. ANNOUNCEMENTS FROM CLOSED SESSION, FROM COUNCIL MEMBERS AND THE CITY ADMINISTRATOR

A. Announcements from Closed Session.

City Attorney Don Freeman reported that the Council met in Closed Session on February 4, 2013 on two items. There were no announcements for the public.

B. Announcements from City Council members

Council Member Beach noted that funding shortfalls at Monterey-Salinas Transit could necessitate route reductions and that the Regional Taxi Authority will invoice the City certain start-up costs.

Mayor Burnett noted widespread flu activity in the County and encouraged the community to get flu shots and take appropriate precautions; provided an update on American Medical Response’s proposed contract extension with Monterey County; read a letter from a constituent complimenting the Planning and Building staff; and read a commendation to the City for being among the leaders in installing an electric vehicle charging station.

C. Announcements from City Administrator.

1. Code compliance update.

City Administrator Stilwell provided the update.

2. Receive report from the City’s representative to the Monterey Regional Waste Management District Sue McCloud.

Sue McCloud presented the report.

Mayor Burnett noted the appointment of Council Member Hillyard to the County Emergency Communications Policy Advisory Council. The Mayor also said he is serving on an ad hoc committee to seek nominations for persons interested in the open seat on the Monterey Bay Unified Air Pollution Control District board.

Jason Stilwell noted the implementation of the City’s single-use plastic bag ban.

VI. PUBLIC APPEARANCES

Mayor Burnett opened the meeting to public comment at 5:10 p.m.

Alan Richmond, Executive Director of Dance Kids Monterey County, submitted a proposal for the use of the Scout House.

Barbara Livingston requested that advertising for the Flanders Mansion be placed in Preservation Magazine and invited the community to the Carmel Residents Association event on February 24, honoring Roberta and Monte Miller as Citizens of the Year.

Jim Griffith of the 9/11 Memorial Committee submitted a request regarding the placement of the Memorial in Devendorf Park.

CarrieAnne also addressed Council regarding the placement of the Memorial.

Hector Azpilcueta, a union representative of Unite HERE Local 483, spoke about the rehiring of LaPlaya Hotel workers.

Carolyn Hardy spoke about legal correspondence regarding her comments about an event hosted by a local restaurateur.

Stacy Meheen, speaking for the Carmel Chamber of Commerce, noted a Valentine’s Day event, the shuttles running from Carmel Plaza to the AT&T Golf tournament, and some upcoming international trips sponsored by the Chamber.

Mayor Burnett closed the meeting to public comments at 5:30 p.m.

City Administrator Stilwell and City Attorney Freeman addressed the issues of the Scout House use proposal and the civil matter.

VII. CONSENT CALENDAR

A. Ratify the minutes for the regular meeting of January 8, 2013.

B. Ratify the bills paid for the month of January 2013.

C. Receive Monthly Fire and Ambulance reports.

D. Receive Council agenda forecast.

E. Consideration of a Resolution approving an additional allocation of $16,015 for professional services and project studies related to the Monterey Peninsula Regional Water Authority.

F. Consideration of a Resolution authorizing the City Administrator to enter into an agreement with Carver & Schicketanz Architects to prepare drawings for the Beach Restrooms project and direct staff to seek alternative funding sources for the construction documents and construction of the facility.

G. Review and adopt the Community Planning and Building Director job description and salary range.

Mayor Burnett asked to pull Item G.

Council Member Talmage asked to pull Item F.

Mayor Burnett opened and closed the meeting to public comment at 5:35 p.m.

Council Member TALMAGE moved to approve Consent Agenda Items A-E, seconded by Council Member HILLYARD and carried unanimously.

F. Consideration of a Resolution authorizing the City Administrator to enter into an agreement with Carver & Schicketanz Architects to prepare drawings for the Beach Restrooms project and direct staff to seek alternative funding sources for the construction documents and construction of the facility.

Mayor Burnett opened the meeting to public comment at 5:39 p.m.

Barbara Livingston and Cindy Lloyd addressed Council.

Mayor Burnett opened and closed the meeting to public comment at 5:41 p.m.

Council Member TALMAGE moved to approve Consent Agenda Item F, as amended, to draw funds from Measure D (rather than Capital Reserves), seconded by Council Member THEIS and carried unanimously.

G. Review and adopt the Community Planning and Building Director job description and salary range.

Mayor Burnett opened the meeting to public comment at 5:54 p.m.

Barbara Livingston addressed Council.

Mayor Burnett closed the meeting to public comment at 5:56 p.m.

Amendments were made by staff to be brought back later in the meeting.

VIII. ORDERS OF COUNCIL

A. Update on the Water Replacement Project.

Mayor Burnett presented the status report.

Mayor Burnett opened the meeting to public comment at 6:44 p.m.

Jim Emery addressed Council.

Mayor Burnett closed the meeting to public comment at 6:46 p.m.

Council took a break at 6:47 p.m. and reconvened at 6:57 p.m. and continued with discussion of Consent Item VII-G.

VII. CONSENT CALENDAR

G. Review and adopt the Community Planning and Building Director job description and
salary range.

Mayor Burnett opened the meeting to public comment at 7:02 p.m.

Monte Miller addressed Council.

Mayor Burnett closed the meeting to public comment at 7:03 p.m.

Council Member TALMAGE moved to approve the job description, as amended, and to establish the salary range as specified in the staff report, seconded by Council Member BEACH and carried unanimously.

B. Consideration of a Resolution updating financial policies and set a maximum level for each of the reserve funds.

City Administrator Stilwell presented the report.

Mayor Burnett opened and closed the meeting to public comment at 7:39 p.m.

Council Member THEIS moved to approve the Capital Policy, as amended, seconded by Council Member HILLYARD, and carried by the following vote:

AYES: COUNCIL MEMBERS: BEACH; HILLYARD; TALMAGE; THEIS & BURNETT
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE

Council Member TALMAGE moved to approve the Operating Management Policy, seconded by Council Member HILLYARD, and carried by the following vote:

AYES: COUNCIL MEMBERS: BEACH; HILLYARD; TALMAGE; THEIS & BURNETT
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE

Council Member HILLYARD moved to approve the Reserve Policy, as amended, seconded by Council Member TALMAGE.

After Council discussion and several suggested amendments, this motion was subsequently withdrawn. Staff will bring back a revised Reserve Policy for consideration.

Council Member TALMAGE moved to approve the Debt Policy, as amended, seconded by Council Member HILLYARD, and carried by the following vote:

AYES: COUNCIL MEMBERS: BEACH; HILLYARD; TALMAGE; THEIS & BURNETT
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE

Mayor Burnett requested that the Investment Policy be reviewed by an outside auditor and financial adviser and be brought back to Council.

C. Receive City Second Quarter FY 2012-13 financial report and consider and adopt budget adjustment revisions.

City Administrator Stilwell presented the staff report.

Mayor Burnett opened and closed the meeting to public comment at 8:47 p.m.

Council Member TALMAGE moved to receive the report, seconded by Council Member BEACH, and carried by the following vote:

AYES: COUNCIL MEMBERS: BEACH; HIILYARD; TALMAGE; THEIS & BURNETT
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE

D. Consideration of an appeal of the Planning Commission’s decision to approve Design Study (concept and final) and Coastal Development Permit applications for the construction of a new residence located on Lincoln Street 2 NW of Fifth Avenue. The property owner is Dennis Levett. The appellant is Jacqueline Simonelli.

Mayor Burnett, Council Member Talmage, and Council Member Theis each had conflicts as they live or work within a 500-foot radius of the appeal site. In order to have a quorum to hear the appeal, a random drawing was held on Monday, February 4, immediately prior to the Tour of Inspection, to determine which one of them would be included in the consideration of the appeal.

Council Member Theis was selected.

Mayor Burnett and Council Member Talmage recused themselves and left the Council Chambers.

Council Member Hillyard presided over this item.

Associate Planner Marc Wiener presented the staff report.

The appellant, Jacqueline Simonelli, and her son, Antonio, acting as her attorney, addressed Council.

Chris Tescher, developer of the home being appealed, addressed Council.

Council Member Hillyard opened and closed the meeting to public comment at 9:24 p.m.

Antonio Simonelli provided follow-up comments.

Council Member Hillyard opened the meeting to public comment at 9:37 p.m.

Antonio Simonelli addressed the property screen.

Council Member Hillyard opened the meeting to public comment at 9:39 p.m.

Council Member THEIS moved to deny the appeal and uphold the decision of the Planning Commission with Special Conditions 1-4, seconded by Council Member BEACH and carried by the following roll call vote:

AYES: COUNCIL MEMBERS: BEACH; HILLYARD & THEIS
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: TALMAGE & BURNETT

Findings will be brought back to the March 5, 2013 Council meeting.

Upon conclusion of this item, Mayor Burnett and Council Member Talmage re-entered the
Council Chambers.

IX. FUTURE COUNCIL AGENDA ITEMS
Items considered for future agendas included: the findings from the Simonelli appeal (on March 5), the 9/11 Memorial and performance measures.

Mayor Burnett opened and closed the meeting to public comment at 9:50 p.m.

X. ADJOURNMENT

Mayor Burnett declared the meeting adjourned at 9:50 p.m.

Respectfully submitted,

_____________________________
Heidi Burch, City Clerk


ATTEST:
 _____________________________
MAYOR JASON BURNETT

CITY COUNCIL: Tour of Inspection, Closed Session & Public Workshop February 2013

AMENDED

CARMEL-BY-THE-SEA CITY COUNCIL

Tour of Inspection, Closed Session and

Public Workshop

Monday, February 4, 2013 – 4:00 p.m.

Council Chambers

East side of Monte Verde Street between

Ocean and Seventh Avenues

I. Roll Call then Adjourn to Tour of Inspection

View the site of an appeal of the Planning Commission’s decision to approve Design Study (concept and final) and Coastal Development Permit applications for the construction of a new residence located on Lincoln Street 2 NW of Fifth Avenue. The property owner is Dennis Levett. The appellant is Jacqueline Simonelli.

II. Closed Session at City Hall

Pursuant to Government Code Section 54956 et seq. of the State of California, the City Council will adjourn to Closed Session to consider the following:

1. Public Employment - Government Code Section 54957(b)(1) – Title: City Attorney

2. Property Negotiations – Government Code Section 54956.8, Real Property negotiations between City Administrator Jason Stilwell and Christine Sandin regarding the Sunset Cultural Center.

III. Announcements in Open Session (if any)

IV. Adjourn to Public Workshop (begins at 5:30 p.m.) Subject: Marketing

V. Reconvene to Closed Session (if necessary)

VI. Adjournment

CITY COUNCIL: CHECK REGISTER February 2013

Check No.--Check Date--Vendor Name--Dist Amt--Exp Acct--Description
125915 2/20/2013 EMPLOYMENT DEV. DEPT. $ 9,057.61 01 21030 SIT
Vendor Total -----> $ 9,057.61

125861 2/15/2013 PERS RETIREMENT $ 48,636.43 01 21080 PERS RETIREMENT
Vendor Total -----> $ 48,636.43

125862 2/15/2013 CARMEL ACE HARDWARE $ 15.04 01 76045 MATERIALS/SUPPLIES
Vendor Total -----> $ 15.04

125916 2/20/2013 AILING HOUSE PEST CONTROL $ 50.00 01 70050 OUTSIDE LABOR
125916 2/20/2013 AILING HOUSE PEST CONTROL $ 60.00 01 70050 OUTSIDE LABOR
125916 2/20/2013 AILING HOUSE PEST CONTROL $ 50.00 01 70050 OUTSIDE LABOR
125916 2/20/2013 AILING HOUSE PEST CONTROL $ 65.00 01 70050 OUTSIDE LABOR
125916 2/20/2013 AILING HOUSE PEST CONTROL $ 40.00 01 70050 OUTSIDE LABOR
125916 2/20/2013 AILING HOUSE PEST CONTROL $ 44.00 01 70050 OUTSIDE LABOR
125943 2/26/2013 AILING HOUSE PEST CONTROL $ 55.00 01 70050 OUTSIDE LABOR
125943 2/26/2013 AILING HOUSE PEST CONTROL $ 200.00 01 70050 OUTSIDE LABOR
Vendor Total -----> $ 564.00

125917 2/20/2013 AIRTEC INC $ 240.00 01 70050 OUTSIDE LABOR
125917 2/20/2013 AIRTEC INC $ 844.63 01 70050 OUTSIDE LABOR
Vendor Total -----> $ 1,084.63

125863 2/15/2013 ALHAMBRA $ 31.65 01 64053 0002 CONTRACTUAL SERVICES
125863 2/15/2013 ALHAMBRA $ 21.57 01 72603 MEDICAL SUPPLIES
125863 2/15/2013 ALHAMBRA $ 21.57 07 72603 MEDICAL SUPPLIES
125863 2/15/2013 ALHAMBRA $ 39.18 01 82053 CONTRACTUAL SERVICES
Vendor Total -----> $ 113.97

125944 2/26/2013 ALWAYS UNDER PRESSURE $ 424.63 01 76045 MATERIALS/SUPPLIES
Vendor Total -----> $ 424.63

125918 2/20/2013 AMBROSIA CONSTRUCTION $ 16,164.70 01 88405 DEL MAR/N. DUNES MASTER PLAN
125918 2/20/2013 AMBROSIA CONSTRUCTION $ 11,630.10 01 88405 DEL MAR/N. DUNES MASTER PLAN
Vendor Total -----> $ 27,794.80

125822 2/5/2013 AMERICAN SUPPLY COMPANY $ 52.63 01 78045 MATERIAL/SUPPLIES
125822 2/5/2013 AMERICAN SUPPLY COMPANY $ 20.98 01 70044 CUSTODIAL SUPPLIES
125822 2/5/2013 AMERICAN SUPPLY COMPANY $ 2,798.33 01 70044 CUSTODIAL SUPPLIES
125945 2/26/2013 AMERICAN SUPPLY COMPANY $ 618.13 01 70044 CUSTODIAL SUPPLIES
Vendor Total -----> $ 3,490.07

125864 2/15/2013 ANDY & ME AUTO UPHOLSTERY $ 397.52 01 76049 EQUIPMENT MAINTENANCE
Vendor Total -----> $ 397.52

125919 2/20/2013 ANDON LAUNDRY SERVICE $ 346.50 07 72053 CONTRACTUAL SERVICES
Vendor Total -----> $ 346.50

125865 2/15/2013 AT&T $ 1,320.67 01 64036 TELEPHONE
125865 2/15/2013 AT&T $ 641.91 01 67053 CONTRACTUAL SERVICES
125865 2/15/2013 AT&T $ 355.40 01 67049 EQUIPMENT MAINTENANCE
125865 2/15/2013 AT&T $ 214.28 01 69036 TELEPHONE
125865 2/15/2013 AT&T $ 66.79 01 72036 TELEPHONE
125865 2/15/2013 AT&T $ 350.57 01 72036 TELEPHONE
125865 2/15/2013 AT&T $ 591.38 01 74036 TELEPHONE
125865 2/15/2013 AT&T $ 15.94 01 82036 TELEPHONE
125865 2/15/2013 AT&T $ 30.85 60 81036 TELEPHONE
125865 2/15/2013 AT&T $ 138.28 01 76036 TELEPHONE
Vendor Total -----> $ 3 ,726.07

125866 2/15/2013 BOUND TREE MEDICAL LLC $ 21.33 07 72603 MEDICAL SUPPLIES
125866 2/15/2013 BOUND TREE MEDICAL LLC $ 42.66 07 72603 MEDICAL SUPPLIES
125920 2/20/2013 BOUND TREE MEDICAL LLC $ 122.52 07 72603 MEDICAL SUPPLIES
Vendor Total -----> $ 186.51

125823 2/5/2013 MICHAELA BRAVERMAN $ 100.00 01 40727 0004 FACILITY USE
Vendor Total -----> $ 100.00

125867 2/15/2013 BURGHARDT-DORE ADVERTISING, INC. $ 2,975.00 01 85200 REGIONAL DESTINATION MARKETING
125867 2/15/2013 BURGHARDT-DORE ADVERTISING, INC. $ 755.00 01 85200 REGIONAL DESTINATION MARKETING
125867 2/15/2013 BURGHARDT-DORE ADVERTISING, INC. $ 2,325.00 01 85200 REGIONAL DESTINATION MARKETING
125867 2/15/2013 BURGHARDT-DORE ADVERTISING, INC. $ 18,700.00 01 85200 REGIONAL DESTINATION MARKETING
125867 2/15/2013 BURGHARDT-DORE ADVERTISING, INC. $ 1,102.84 01 85200 REGIONAL DESTINATION MARKETING
Vendor Total -----> $ 25,857.84

125921 2/20/2013 CAL-AM WATER COMPANY $ 76.51 01 64026 UTILITIES
125921 2/20/2013 CAL-AM WATER COMPANY $ 1,824.73 01 70026 UTILITIES
125921 2/20/2013 CAL-AM WATER COMPANY $ 158.49 01 72026 UTILITIES
125921 2/20/2013 CAL-AM WATER COMPANY $ 1,914.49 01 76026 UTILITIES 15
Check No. Check Date Vendor Name Dist Amt Exp Acct Description
125921 2/20/2013 CAL-AM WATER COMPANY $ 14.84 01 82026 UTILITIES
125921 2/20/2013 CAL-AM WATER COMPANY $ 111.18 01 84026 UTILITIES
125921 2/20/2013 CAL-AM WATER COMPANY $ 37.10 60 81026 UTILITIES
125921 2/20/2013 CAL-AM WATER COMPANY $ 1,026.75 01 76026 UTILITIES
125921 2/20/2013 CAL-AM WATER COMPANY $ 57.05 01 64026 UTILITIES
125921 2/20/2013 CAL-AM WATER COMPANY $ 57.04 01 70026 UTILITIES
Vendor Total -----> $ 5,278.18

125922 2/20/2013 THE SALINAS CALIFORNIAN $ 567.00 01 67100 0001 RECRUITMENT
Vendor Total -----> $ 567.00

125946 2/26/2013 CALTRONICS BUSINESS SYSTEMS INC $ 389.99 01 69053 0001 CONTRACTUAL SERVICES
Vendor Total -----> $ 389.99

125868 2/15/2013 CAL'S CHRYSLER DODGE JEEP RAM $ 198.99 01 76049 EQUIPMENT MAINTENANCE
Vendor Total -----> $ 198.99

125824 2/5/2013 CANTINETTA LUCA, LLC $ 760.00 01 33405 PLANNING PERMITS
Vendor Total -----> $ 760.00

125869 2/15/2013 CARMEL PINE CONE $ 178.75 01 69040 ADVERTISING
125869 2/15/2013 CARMEL PINE CONE $ 82.50 01 64040 ADVERTISING
Vendor Total -----> $ 261.25

125923 2/20/2013 CARMEL VACUUM & APPLIANCE $ 126.82 01 70044 CUSTODIAL SUPPLIES
Vendor Total -----> $ 126.82

125870 2/15/2013 CARTRIDGE CENTER INC. $ 270.00 01 67042 OFFICE MACHINE SUPPLIES
Vendor Total -----> $ 270.00

125871 2/15/2013 CARMEL PRINT AND COPY $ 22.65 01 69039 PRINTING
Vendor Total -----> $ 22.65

125924 2/20/2013 CARMEL FIRE PROTCTN ASSOC $ 125.00 50 24050 0418 PLAN CHECK (CONTRACT FIRE EXP)
125924 2/20/2013 CARMEL FIRE PROTCTN ASSOC $ 75.00 01 69051 PROFESSIONAL SERVICES
125924 2/20/2013 CARMEL FIRE PROTCTN ASSOC $ 595.97 01 69051 PROFESSIONAL SERVICES
125924 2/20/2013 CARMEL FIRE PROTCTN ASSOC $ 238.79 01 69051 PROFESSIONAL SERVICES
125924 2/20/2013 CARMEL FIRE PROTCTN ASSOC $ 75.00 01 69051 PROFESSIONAL SERVICES
125924 2/20/2013 CARMEL FIRE PROTCTN ASSOC $ 481.31 01 69051 PROFESSIONAL SERVICES
125924 2/20/2013 CARMEL FIRE PROTCTN ASSOC $ 322.97 01 69051 PROFESSIONAL SERVICES
125947 2/26/2013 CARMEL FIRE PROTCTN ASSOC $ 125.00 50 24050 0418 PLAN CHECK (CONTRACT FIRE EXP)
125947 2/26/2013 CARMEL FIRE PROTCTN ASSOC $ 75.00 50 24050 0418 PLAN CHECK (CONTRACT FIRE EXP)
Vendor Total -----> $ 2,114.04

125825 2/5/2013 CARVER + SCHICKETANZ ARCH $ 2,267.89 01 89430 BEACH RESTROOMS ON SCENIC DR
Vendor Total -----> $ 2,267.89

125826 2/5/2013 CARMEL COUNTRY INNS, INC. $ 150.00 01 33405 PLANNING PERMITS
Vendor Total -----> $ 150.00

125872 2/15/2013 CARMEL TOWING & GARAGE $ 20.90 01 76046 FUEL
125872 2/15/2013 CARMEL TOWING & GARAGE $ 54.00 01 76046 FUEL
125872 2/15/2013 CARMEL TOWING & GARAGE $ 19.78 01 76046 FUEL
125872 2/15/2013 CARMEL TOWING & GARAGE $ 22.04 01 76046 FUEL
125872 2/15/2013 CARMEL TOWING & GARAGE $ 7 .42 01 76046 FUEL
125872 2/15/2013 CARMEL TOWING & GARAGE $ 24.02 01 76046 FUEL
Vendor Total -----> $ 148.16

125827 2/5/2013 CATE ELECTRICAL CO., INC. $ 718.42 01 70050 OUTSIDE LABOR
125827 2/5/2013 CATE ELECTRICAL CO., INC. $ 541.22 01 70050 OUTSIDE LABOR
Vendor Total -----> $ 1,259.64

125828 2/5/2013 CATERPILLAR FINANCIAL SERVICE CORP $ 3,710.02 01 88578 CATERPILLAR LOADER
125948 2/26/2013 CATERPILLAR FINANCIAL SERVICE CORP $ 3,710.02 01 88578 CATERPILLAR LOADER
Vendor Total -----> $ 7,420.04

125873 2/15/2013 CITY OF MONTEREY $ 5,977.67 01 72053 CONTRACTUAL SERVICES
125873 2/15/2013 CITY OF MONTEREY $ 147,347.17 01 72053 CONTRACTUAL SERVICES
125949 2/26/2013 CITY OF MONTEREY $ 357.00 01 76049 EQUIPMENT MAINTENANCE
125949 2/26/2013 CITY OF MONTEREY $ 1,230.27 07 72024 PAID CALL FIREFIGHTERS
Vendor Total -----> $ 154,912.11

125829 2/5/2013 COASTAL TPA, INC $ 255.00 01 76017 0003 MEDICAL PROGRAM
125829 2/5/2013 COASTAL TPA, INC $ 56.80 07 72017 0003 MEDICAL PROGRAM
125829 2/5/2013 COASTAL TPA, INC $ 493.00 01 74017 0003 MEDICAL PROGRAM
125874 2/15/2013 COASTAL TPA, INC $ 1,154.47 01 74017 0003 MEDICAL PROGRAM
125874 2/15/2013 COASTAL TPA, INC $ 29.70 01 60017 0004 MEDICAL PROGRAM
125874 2/15/2013 COASTAL TPA, INC $ 267.80 07 72017 0003 MEDICAL PROGRAM
125874 2/15/2013 COASTAL TPA, INC $ 29.70 01 64017 0004 MEDICAL PROGRAM
125874 2/15/2013 COASTAL TPA, INC $ 328.80 01 84017 0003 MEDICAL PROGRAM 16
Check No. Check Date Vendor Name Dist Amt Exp Acct Description
125874 2/15/2013 COASTAL TPA, INC $ 39.60 01 67017 0004 MEDICAL PROGRAM
125874 2/15/2013 COASTAL TPA, INC $ 279.60 01 76017 0003 MEDICAL PROGRAM
125874 2/15/2013 COASTAL TPA, INC $ 39.60 01 69017 0004 MEDICAL PROGRAM
125874 2/15/2013 COASTAL TPA, INC $ 19.80 01 70017 0004 MEDICAL PROGRAM
125874 2/15/2013 COASTAL TPA, INC $ 207.90 01 74017 0004 MEDICAL PROGRAM
125874 2/15/2013 COASTAL TPA, INC $ 69.30 01 76017 0004 MEDICAL PROGRAM
125874 2/15/2013 COASTAL TPA, INC $ 19.80 01 78017 0004 MEDICAL PROGRAM
125874 2/15/2013 COASTAL TPA, INC $ 99.00 01 84017 0004 MEDICAL PROGRAM
125874 2/15/2013 COASTAL TPA, INC $ 59.40 07 72017 0004 MEDICAL PROGRAM
125925 2/20/2013 COASTAL TPA, INC $ 778.62 07 72017 0003 MEDICAL PROGRAM
125925 2/20/2013 COASTAL TPA, INC $ 2,680.41 01 74017 0003 MEDICAL PROGRAM
125925 2/20/2013 COASTAL TPA, INC $ 214.00 01 84017 0003 MEDICAL PROGRAM
125925 2/20/2013 COASTAL TPA, INC $ 1,228.00 01 76017 0003 MEDICAL PROGRAM
125925 2/20/2013 COASTAL TPA, INC $ 136.00 01 64017 0003 MEDICAL PROGRAM
125925 2/20/2013 COASTAL TPA, INC $ 108.00 01 70017 0003 MEDICAL PROGRAM
Vendor Total -----> $ 8,594.30

125926 2/20/2013 COASTAL FABRICATION COMPANY $ 76.00 07 72050 OUTSIDE LABOR
Vendor Total -----> $ 76.00

125875 2/15/2013 FELIX COLELLO $ 69.08 01 72054 TOOLS/EQUIPMENT/SUPPLIES
Vendor Total -----> $ 69.08

125950 2/26/2013 COMMUNITY HOSPITAL OF THE $ 60.00 01 74053 CONTRACTUAL SERVICES
Vendor Total -----> $ 60.00

125876 2/15/2013 COMCAST $ 4 .14 01 67053 CONTRACTUAL SERVICES
125951 2/26/2013 COMCAST $ 155.75 01 67053 CONTRACTUAL SERVICES
Vendor Total -----> $ 159.89

125830 2/5/2013 COPIES BY-THE-SEA $ 285.11 01 69039 PRINTING
125830 2/5/2013 COPIES BY-THE-SEA $ 280.10 01 64039 PRINTING
Vendor Total -----> $ 565.21

125952 2/26/2013 CORBIN WILLITS SYSTEM $ 720.79 01 67053 CONTRACTUAL SERVICES
Vendor Total -----> $ 720.79

125927 2/20/2013 CRIME PREVENTION OFF ASSN $ 25.00 01 74033 DUES/MEMBERSHIPS
Vendor Total -----> $ 25.00

125831 2/5/2013 CSAC EXCESS INS AUTHORITY $ 606.90 01 67425 0002 LIABILITY INS & RISK MGT
Vendor Total -----> $ 606.90

125953 2/26/2013 DE LAGE LANDEN FINANCIAL SERVICES $ 398.83 01 88822 COPIER LEASE
125953 2/26/2013 DE LAGE LANDEN FINANCIAL SERVICES $ 43.54 01 72053 CONTRACTUAL SERVICES
125953 2/26/2013 DE LAGE LANDEN FINANCIAL SERVICES $ 97.83 01 74053 CONTRACTUAL SERVICES
125953 2/26/2013 DE LAGE LANDEN FINANCIAL SERVICES $ 43.54 07 72053 CONTRACTUAL SERVICES
125953 2/26/2013 DE LAGE LANDEN FINANCIAL SERVICES $ 43.54 07 72053 CONTRACTUAL SERVICES
125953 2/26/2013 DE LAGE LANDEN FINANCIAL SERVICES $ (43.54) 07 72053 CONTRACTUAL SERVICES
Vendor Total -----> $ 583.74

125928 2/20/2013 DEPARTMENT OF JUSTICE $ 32.00 01 67110 PRE-EMPLOYMENT
125928 2/20/2013 DEPARTMENT OF JUSTICE $ 98.00 50 24050 0534 DEPT OF JUSTICE LIVESCAN FEE
Vendor Total -----> $ 130.00

125832 2/5/2013 DIGITAL PAYMENT TECHNOLOGIES CORP $ 150.00 01 74053 CONTRACTUAL SERVICES
125929 2/20/2013 DIGITAL PAYMENT TECHNOLOGIES CORP $ 150.00 01 74053 CONTRACTUAL SERVICES
Vendor Total -----> $ 300.00

125954 2/26/2013 DIVERSIFIED INSPECT/INDEP TESTING LAB $ 215.28 01 72053 CONTRACTUAL SERVICES
Vendor Total -----> $ 215.28

125833 2/5/2013 DOCUTEC $ 983.37 01 67042 OFFICE MACHINE SUPPLIES
Vendor Total -----> $ 983.37

125877 2/15/2013 DRIVERS LICENSE GUIDE CO. $ 31.41 01 74034 DOCUMENTS/PUBLICATIOINS
Vendor Total -----> $ 31.41

125955 2/26/2013 DROUGHT RESISTANT NURSERY $ 33.11 01 76045 MATERIALS/SUPPLIES
125955 2/26/2013 DROUGHT RESISTANT NURSERY $ 175.71 01 76045 MATERIALS/SUPPLIES
Vendor Total -----> $ 208.82

125878 2/15/2013 DPREP/IA DIVISION $ 223.00 01 64030 TRAINING/BUSINESS EXP.
125930 2/20/2013 DPREP/IA DIVISION $ 223.00 01 64030 TRAINING/BUSINESS EXP.
Vendor Total -----> $ 446.00

125879 2/15/2013 RYAN RANCH PRINTERS $ 59.13 01 74039 PRINTING
Vendor Total -----> $ 59.13

125956 2/26/2013 ED SANTACRUZ JANITORIAL SERVICE $ 120.00 01 70053 0010 CONTRACTUAL SERVICES
Vendor Total -----> $ 120.00

125834 2/5/2013 ELECTRICAL DIST. COMPANY $ 148.35 01 70045 MATERIAL/SUPPLIES
125957 2/26/2013 ELECTRICAL DIST. COMPANY $ 45.53 01 70045 MATERIAL/SUPPLIES
125957 2/26/2013 ELECTRICAL DIST. COMPANY $ 19.44 01 70045 MATERIAL/SUPPLIES
125957 2/26/2013 ELECTRICAL DIST. COMPANY $ 88.62 01 70045 MATERIAL/SUPPLIES
Vendor Total -----> $ 301.94

125958 2/26/2013 ELLIOTT DIAMOND INC $ 169.00 01 76045 MATERIALS/SUPPLIES
Vendor Total -----> $ 169.00

125835 2/5/2013 ERICKSON AUTOMOTIVE & 4X4 $ 96.44 01 76049 EQUIPMENT MAINTENANCE
Vendor Total -----> $ 96.44

125959 2/26/2013 EWING IRRIGATION $ 46.79 01 78045 MATERIAL/SUPPLIES
Vendor Total -----> $ 46.79

125880 2/15/2013 AL FASULO FASULO INVESTIGATIONS $ 525.00 01 69051 PROFESSIONAL SERVICES
Vendor Total -----> $ 525.00

125881 2/15/2013 GRANITE ROCK COMPANY $ 173.12 01 76045 MATERIALS/SUPPLIES
125881 2/15/2013 GRANITE ROCK COMPANY $ (8.66) 01 76045 MATERIALS/SUPPLIES
125881 2/15/2013 GRANITE ROCK COMPANY $ 256.02 01 76045 MATERIALS/SUPPLIES
125881 2/15/2013 GRANITE ROCK COMPANY $ 977.96 01 76045 MATERIALS/SUPPLIES
Vendor Total -----> $ 1,398.44

125960 2/26/2013 GRANICUS, INC. $ 521.90 50 24050 0804 PUBLIC EDUC./GOVT ACCESS(PEG)
Vendor Total -----> $ 521.90

125961 2/26/2013 GREEN VALLEY LANDSCAPE INC. $ 1,200.00 01 78053 0005 CONTRACTUAL SERVICES
Vendor Total -----> $ 1,200.00

125836 2/5/2013 INT'L ASSN. OF CHIEFS OF $ 120.00 01 74033 DUES/MEMBERSHIPS
Vendor Total -----> $ 120.00

125882 2/15/2013 IVERSON TREE SERVICE $ 1,700.00 01 78050 OUTSIDE LABOR
Vendor Total -----> $ 1,700.00

125883 2/15/2013 ROBERT S. JAQUES $ 3,350.00 01 89600 DRY WEATHER DIVERSION PROJECT
125883 2/15/2013 ROBERT S. JAQUES $ 2,350.00 01 76055 STORM WATER RUNOFF PROG EXP
Vendor Total -----> $ 5,700.00

125837 2/5/2013 DAVID JEDINAK $ 38.50 07 72032 PERMITS, LICENSES & FEES
Vendor Total -----> $ 38.50

125884 2/15/2013 JIM EMERY $ 200.00 01 63053 CONTRACTUAL SERVICES
Vendor Total -----> $ 200.00

125838 2/5/2013 JOHN LEY'S TREE SERVICE $ 700.00 01 78050 OUTSIDE LABOR
Vendor Total -----> $ 700.00

125931 2/20/2013 KELLY PRODUCTIONS $ 900.00 01 82055 COMMUNITY ACTIVITIES
Vendor Total -----> $ 900.00

125839 2/5/2013 KENNEDY, ARCHER & HARRAY $ 775.50 01 61051 0002 PROFESSIONAL SERVICES
125839 2/5/2013 KENNEDY, ARCHER & HARRAY $ 470.00 01 61051 0002 PROFESSIONAL SERVICES
125839 2/5/2013 KENNEDY, ARCHER & HARRAY $ 5,277.98 01 61051 0040 PROFESSIONAL SERVICES
125962 2/26/2013 KENNEDY, ARCHER & HARRAY $ 8,771.40 01 61051 0040 PROFESSIONAL SERVICES
125962 2/26/2013 KENNEDY, ARCHER & HARRAY $ 470.00 01 61051 0002 PROFESSIONAL SERVICES
Vendor Total -----> $ 15,764.88

125206 2/19/2013 KNAPP HARDWARE $ (77.24) 01 70045 MATERIAL/SUPPLIES

125840 2/5/2013 KAPACC PACIFIC LTD./KNAPP HARDWARE $ 20.20 01 70045 MATERIAL/SUPPLIES
125840 2/5/2013 KAPACC PACIFIC LTD./KNAPP HARDWARE $ 2 .34 01 74042 OFFICE MACHINE SUPPLIES
Vendor Total -----> $ (54.70)

125963 2/26/2013 L&S ENGINEERING AND SURVEYING, INC $ 616.50 01 88405 DEL MAR/N. DUNES MASTER PLAN
Vendor Total -----> $ 616.50

125841 2/5/2013 L-3 COMMUNICATIONS $ 494.50 01 82055 COMMUNITY ACTIVITIES
125841 2/5/2013 L-3 COMMUNICATIONS $ 205.12 01 74056 PHOTOGRAPHIC SUPPLIES
125964 2/26/2013 L-3 COMMUNICATIONS $ 433.83 01 74050 OUTSIDE LABOR
125964 2/26/2013 L-3 COMMUNICATIONS $ 481.33 01 74050 OUTSIDE LABOR
Vendor Total -----> $ 1,614.78

125842 2/5/2013 LENEVE PAINTING CO., INC. $ 732.00 01 70050 OUTSIDE LABOR
Vendor Total -----> $ 732.00

125965 2/26/2013 LIEBERT CASSIDY WHITMORE $ 682.00 01 61051 0002 PROFESSIONAL SERVICES
Vendor Total -----> $ 682.00

125885 2/15/2013 LIU OF NA $ 202.80 01 67016 RETIREMENT
125885 2/15/2013 LIU OF NA $ 608.40 01 69016 RETIREMENT
125885 2/15/2013 LIU OF NA $ 1,419.60 01 76016 RETIREMENT
125885 2/15/2013 LIU OF NA $ 202.80 01 78016 RETIREMENT
125885 2/15/2013 LIU OF NA $ 1,765.34 01 21285 LIUNA SUPPL EE RETIREMENT
125885 2/15/2013 LIU OF NA $ 1,135.68 01 84016 RETIREMENT
Vendor Total -----> $ 5,334.62 18

125886 2/15/2013 MAIL MART $ 92.60 01 74038 POSTAGE
Vendor Total -----> $ 92.60

125932 2/20/2013 MARIA'S PROFESSIONAL CLEANING $ 100.00 01 33351 BUSINESS APPLICATION FEE
Vendor Total -----> $ 100.00

125966 2/26/2013 MAYONE STRUCTURAL ENGINEERING, INC $ 3,150.00 01 88405 DEL MAR/N. DUNES MASTER PLAN
Vendor Total -----> $ 3,150.00

125967 2/26/2013 MC ELDOWNEY & SONS, INC $ 3,595.00 01 78050 OUTSIDE LABOR
Vendor Total -----> $ 3,595.00

125968 2/26/2013 TIMOTHY J. MERONEY $ 108.99 01 76049 EQUIPMENT MAINTENANCE
125968 2/26/2013 TIMOTHY J. MERONEY $ 239.99 01 76049 EQUIPMENT MAINTENANCE
Vendor Total -----> $ 348.98

125969 2/26/2013 MISSION UNIFORM SERVICE $ 20.55 01 76031 CLOTHING EXPENSE
125969 2/26/2013 MISSION UNIFORM SERVICE $ 20.55 01 76031 CLOTHING EXPENSE
125969 2/26/2013 MISSION UNIFORM SERVICE $ 20.55 01 76031 CLOTHING EXPENSE
125969 2/26/2013 MISSION UNIFORM SERVICE $ 8 .42 01 78031 CLOTHING EXPENSE
125969 2/26/2013 MISSION UNIFORM SERVICE $ 8 .42 01 78031 CLOTHING EXPENSE
125969 2/26/2013 MISSION UNIFORM SERVICE $ 8 .42 01 78031 CLOTHING EXPENSE
125969 2/26/2013 MISSION UNIFORM SERVICE $ 8 .42 01 78031 CLOTHING EXPENSE
125969 2/26/2013 MISSION UNIFORM SERVICE $ 8 .42 01 78031 CLOTHING EXPENSE
125969 2/26/2013 MISSION UNIFORM SERVICE $ 80.72 01 76031 CLOTHING EXPENSE
125969 2/26/2013 MISSION UNIFORM SERVICE $ 80.72 01 76031 CLOTHING EXPENSE
125969 2/26/2013 MISSION UNIFORM SERVICE $ 80.72 01 76031 CLOTHING EXPENSE
125969 2/26/2013 MISSION UNIFORM SERVICE $ 80.72 01 76031 CLOTHING EXPENSE
125969 2/26/2013 MISSION UNIFORM SERVICE $ 80.72 01 76031 CLOTHING EXPENSE
Vendor Total -----> $ 507.35

125887 2/15/2013 MONTEREY CNTY ANIMAL SERV $ 130.00 01 74053 CONTRACTUAL SERVICES
Vendor Total -----> $ 130.00

125888 2/15/2013 MONTEREY TIRE SERVICE $ 37.71 01 76048 TIRES/TUBES
125888 2/15/2013 MONTEREY TIRE SERVICE $ 18.71 01 76048 TIRES/TUBES
Vendor Total -----> $ 56.42

125933 2/20/2013 COUNTY OF MTRY SHERIFF-CORONER $ 11,799.86 01 74053 CONTRACTUAL SERVICES
Vendor Total -----> $ 11,799.86

125934 2/20/2013 MTY COUNTY TELECOMM $ 200.00 01 72037 RADIO EXPENSE
Vendor Total -----> $ 200.00

125889 2/15/2013 MONTEREY BAY URGENT CARE $ 221.68 01 67110 PRE-EMPLOYMENT
125970 2/26/2013 MONTEREY BAY URGENT CARE $ 58.00 07 72032 PERMITS, LICENSES & FEES
Vendor Total -----> $ 279.68

125843 2/5/2013 MTRY COUNTY CONVENTION & VISITORS BUREAU $ 29,808.75 01 85200 REGIONAL DESTINATION MARKETING
125890 2/15/2013 MTRY COUNTY CONVENTION & VISITORS BUREAU $ 53,000.00 01 20260 TOURISM IMPRVMT DISTRICT PYBLE
125890 2/15/2013 MTRY COUNTY CONVENTION & VISITORS BUREAU $ (530.00) 01 36351 0002 ADMINISTRATIVE SERVICES
Vendor Total -----> $ 82,278.75

125844 2/5/2013 MONTRY BAY TELEPHONE SERV $ 889.00 01 74049 EQUIPMENT MAINTENANCE
125891 2/15/2013 MONTRY BAY TELEPHONE SERV $ 134.43 01 74050 OUTSIDE LABOR
Vendor Total -----> $ 1,023.43

125845 2/5/2013 MONTEREY COUNTY RECORDER $ 42.00 01 64032 PERMITS,LICENSES & FEES
Vendor Total -----> $ 42.00

125892 2/15/2013 MONTEREY COUNTY CLERK $ 50.00 01 69095 OPERATIONAL SERVICES/SUPPLIES
Vendor Total -----> $ 50.00

125893 2/15/2013 MONTEREY RADIATOR $ 1,665.52 01 76049 EQUIPMENT MAINTENANCE
Vendor Total -----> $ 1,665.52

125894 2/15/2013 MONTEREY BAY PLANNING SERVICES $ 9,061.45 01 61051 0040 PROFESSIONAL SERVICES
Vendor Total -----> $ 9,061.45

125895 2/15/2013 MONTEREY PENINSULA ENGINEERING $ 12,875.00 01 76050 9001 OUTSIDE LABOR
125895 2/15/2013 MONTEREY PENINSULA ENGINEERING $ 4,249.92 01 76050 9002 OUTSIDE LABOR
Vendor Total -----> $ 17,124.92

125971 2/26/2013 MONTEREY PEN REGIONAL WATER AUTHORITY $ 16,014.64 01 60033 DUES/MEMBERSHIPS
Vendor Total -----> $ 16,014.64

125846 2/5/2013 MONTEREY COUNTY FENCE $ 7,000.00 01 78050 OUTSIDE LABOR
Vendor Total -----> $ 7,000.00

125935 2/20/2013 NABI $ 60.00 01 74033 DUES/MEMBERSHIPS
Vendor Total -----> $ 60.00

125896 2/15/2013 NEILL ENGINEERS CORP. $ 5,684.00 01 76055 STORM WATER RUNOFF PROG EXP
125896 2/15/2013 NEILL ENGINEERS CORP. $ 200.00 01 62053 CONTRACTUAL SERVICES
Vendor Total -----> $ 5,884.00 19

125972 2/26/2013 NEW IMAGE LANDSCAPE CO. $ 2,937.50 01 78053 0002 CONTRACTUAL SERVICES
Vendor Total -----> $ 2,937.50

125897 2/15/2013 NEXTEL COMMUNICATIONS $ 252.89 01 64036 TELEPHONE
125897 2/15/2013 NEXTEL COMMUNICATIONS $ 139.55 01 64036 TELEPHONE
125897 2/15/2013 NEXTEL COMMUNICATIONS $ 293.63 01 69036 TELEPHONE
125897 2/15/2013 NEXTEL COMMUNICATIONS $ 35.65 01 70036 TELEPHONE
125897 2/15/2013 NEXTEL COMMUNICATIONS $ 540.98 01 74036 TELEPHONE
125897 2/15/2013 NEXTEL COMMUNICATIONS $ 123.79 01 76036 TELEPHONE
125897 2/15/2013 NEXTEL COMMUNICATIONS $ 35.65 01 78036 TELEPHONE
125897 2/15/2013 NEXTEL COMMUNICATIONS $ 35.65 07 72036 TELEPHONE
125897 2/15/2013 NEXTEL COMMUNICATIONS $ 70.81 01 64036 TELEPHONE
Vendor Total -----> $ 1,528.60

125936 2/20/2013 NORTHERN CALIFORNIA GANG INVESTIG. ASSOC $ 300.00 01 64030 0242 TRAINING/BUSINESS EXP.
Vendor Total -----> $ 300.00

125973 2/26/2013 NORTH AMERICAN EMBROIDARY $ 395.43 07 72050 OUTSIDE LABOR
125973 2/26/2013 NORTH AMERICAN EMBROIDARY $ 98.25 07 72050 OUTSIDE LABOR
Vendor Total -----> $ 493.68

125847 2/5/2013 OFFICE DEPOT, INC. $ 157.40 01 74043 OFFICE SUPPLIES
125847 2/5/2013 OFFICE DEPOT, INC. $ 40.83 01 64043 OFFICE SUPPLIES
125898 2/15/2013 OFFICE DEPOT, INC. $ 236.55 01 67053 CONTRACTUAL SERVICES
125898 2/15/2013 OFFICE DEPOT, INC. $ 27.93 01 67045 MATERIALS/SUPPLIES
125898 2/15/2013 OFFICE DEPOT, INC. $ 187.52 01 74042 OFFICE MACHINE SUPPLIES
125898 2/15/2013 OFFICE DEPOT, INC. $ 36.73 01 64043 OFFICE SUPPLIES
125898 2/15/2013 OFFICE DEPOT, INC. $ 9 .22 01 74042 OFFICE MACHINE SUPPLIES
125937 2/20/2013 OFFICE DEPOT, INC. $ 3 .39 01 64043 OFFICE SUPPLIES
125937 2/20/2013 OFFICE DEPOT, INC. $ 49.42 01 64043 OFFICE SUPPLIES
125937 2/20/2013 OFFICE DEPOT, INC. $ 82.75 01 74042 OFFICE MACHINE SUPPLIES
125937 2/20/2013 OFFICE DEPOT, INC. $ 245.19 01 67042 OFFICE MACHINE SUPPLIES
125937 2/20/2013 OFFICE DEPOT, INC. $ 180.18 01 67043 OFFICE SUPPLIES
125974 2/26/2013 OFFICE DEPOT, INC. $ 148.02 01 67049 EQUIPMENT MAINTENANCE
125974 2/26/2013 OFFICE DEPOT, INC. $ 59.81 01 67049 EQUIPMENT MAINTENANCE
Vendor Total -----> $ 1,464.94

125975 2/26/2013 JEFFREY S. OLINGER $ 213.40 01 64030 0218 TRAINING/BUSINESS EXP.
Vendor Total -----> $ 213.40

125848 2/5/2013 PACIFIC GAS & ELECTRIC CO $ 593.11 01 64026 UTILITIES
125848 2/5/2013 PACIFIC GAS & ELECTRIC CO $ 49.27 01 70026 UTILITIES
125848 2/5/2013 PACIFIC GAS & ELECTRIC CO $ 2,667.01 01 74026 UTILITIES
125848 2/5/2013 PACIFIC GAS & ELECTRIC CO $ 1,173.48 01 76026 UTILITIES
125848 2/5/2013 PACIFIC GAS & ELECTRIC CO $ 80.23 01 78026 UTILITIES
125848 2/5/2013 PACIFIC GAS & ELECTRIC CO $ 709.83 01 82026 UTILITIES
125848 2/5/2013 PACIFIC GAS & ELECTRIC CO $ 1,969.68 01 84026 UTILITIES
125848 2/5/2013 PACIFIC GAS & ELECTRIC CO $ 326.84 60 81026 UTILITIES
125848 2/5/2013 PACIFIC GAS & ELECTRIC CO $ 341.35 07 72026 UTILITIES
125848 2/5/2013 PACIFIC GAS & ELECTRIC CO $ 512.00 01 72026 UTILITIES
125899 2/15/2013 PACIFIC GAS & ELECTRIC CO $ 481.50 01 76026 UTILITIES
Vendor Total -----> $ 8,904.30

125849 2/5/2013 PAPA $ 80.00 01 64030 TRAINING/BUSINESS EXP.
Vendor Total -----> $ 80.00

125900 2/15/2013 PENINSULA MESSENGER SERVICE $ 4,356.00 01 64204 MAIL SERVICE CONTRACT
Vendor Total -----> $ 4,356.00

125850 2/5/2013 PENINSUL HYDRONICS INC. $ 1,597.05 01 70050 OUTSIDE LABOR
Vendor Total -----> $ 1,597.05

125901 2/15/2013 PENINSULA WELDING & MEDICAL SUPPLY, INC $ 63.51 07 72603 MEDICAL SUPPLIES
125938 2/20/2013 PENINSULA WELDING & MEDICAL SUPPLY, INC $ 56.00 07 72603 MEDICAL SUPPLIES
125938 2/20/2013 PENINSULA WELDING & MEDICAL SUPPLY, INC $ 34.98 07 72603 MEDICAL SUPPLIES
125938 2/20/2013 PENINSULA WELDING & MEDICAL SUPPLY, INC $ 63.51 07 72603 MEDICAL SUPPLIES
125938 2/20/2013 PENINSULA WELDING & MEDICAL SUPPLY, INC $ 56.00 07 72603 MEDICAL SUPPLIES
Vendor Total -----> $ 274.00

125851 2/5/2013 PERRY & FREEMAN LAW OFFCE $ 1,150.00 01 61051 PROFESSIONAL SERVICES
Vendor Total -----> $ 1,150.00

125939 2/20/2013 PRECISION GRAPHICS SCREEN & DIGITAL INC $ 497.11 01 74049 EQUIPMENT MAINTENANCE
Vendor Total -----> $ 497.11

125940 2/20/2013 PROFORCE LAW ENFORCEMENT $ 2,066.85 01 74057 SAFETY EQUIPMENT
125940 2/20/2013 PROFORCE LAW ENFORCEMENT $ 164.53 01 74057 SAFETY EQUIPMENT
125976 2/26/2013 PROFORCE LAW ENFORCEMENT $ 580.48 01 74057 SAFETY EQUIPMENT
125976 2/26/2013 PROFORCE LAW ENFORCEMENT $ 268.37 01 74057 SAFETY EQUIPMENT
Vendor Total -----> $ 3,080.23

125902 2/15/2013 PROFESSIONAL PROP MAINT $ 7,259.23 01 70053 CONTRACTUAL SERVICES
Vendor Total -----> $ 7,259.23

125977 2/26/2013 PUBLIC STORAGE INC $ 431.00 01 67053 CONTRACTUAL SERVICES
Vendor Total -----> $ 431.00

125852 2/5/2013 RICOH USA INC $ 1,954.88 01 76049 EQUIPMENT MAINTENANCE
Vendor Total -----> $ 1,954.88

125903 2/15/2013 JAN ROEHL $ 2,156.25 01 64051 PROFESSIONAL SERVICES
125903 2/15/2013 JAN ROEHL $ 150.00 01 64051 PROFESSIONAL SERVICES
Vendor Total -----> $ 2,306.25

125941 2/20/2013 RUMBLE SEAT MUSIC $ 150.00 01 31820 0002 BUSINESS LICENSE TAX
125941 2/20/2013 RUMBLE SEAT MUSIC $ 100.00 01 33351 BUSINESS APPLICATION FEE
125941 2/20/2013 RUMBLE SEAT MUSIC $ 125.00 01 33351 0003 BUSINESS APPLICATION FEE
125941 2/20/2013 RUMBLE SEAT MUSIC $ 1 .00 01 33351 0004 BUSINESS APPLICATION FEE
Vendor Total -----> $ 376.00

125904 2/15/2013 SALINAS VALLEY FORD SALES $ 55.84 01 76047 AUTOMOTIVE PARTS/SUPPLIES
Vendor Total -----> $ 55.84

125853 2/5/2013 SAME DAY SHRED $ 32.50 01 74053 CONTRACTUAL SERVICES
125978 2/26/2013 SAME DAY SHRED $ 32.50 01 74053 CONTRACTUAL SERVICES
Vendor Total -----> $ 65.00

125854 2/5/2013 SEDWAY CONSULTING INC $ 5,950.00 01 61051 0040 PROFESSIONAL SERVICES
Vendor Total -----> $ 5,950.00

125855 2/5/2013 SELECT STAFFING $ 229.32 01 76050 OUTSIDE LABOR
125855 2/5/2013 SELECT STAFFING $ 152.88 01 70050 OUTSIDE LABOR
125905 2/15/2013 SELECT STAFFING $ 229.32 01 76050 OUTSIDE LABOR
125905 2/15/2013 SELECT STAFFING $ 152.88 01 70050 OUTSIDE LABOR
125979 2/26/2013 SELECT STAFFING $ 152.88 01 70050 OUTSIDE LABOR
125979 2/26/2013 SELECT STAFFING $ 152.88 01 76050 OUTSIDE LABOR
Vendor Total -----> $ 1,070.16

125914 2/15/2013 SHARON FRIEDRICHSEN & ASSOCIATES $ 8,847.60 01 70053 CONTRACTUAL SERVICES
125914 2/15/2013 SHARON FRIEDRICHSEN & ASSOCIATES $ 10,446.17 01 70053 CONTRACTUAL SERVICES
Vendor Total -----> $ 19,293.77

125906 2/15/2013 SIRCHIE FINGER PRINT LABS $ 57.68 01 74054 EQUIPMENT/SUPPLIES
Vendor Total -----> $ 57.68

125907 2/15/2013 SKIPS ONE STOP MONTEREY $ 17.09 01 76054 TOOLS/EQUIPMENT
125907 2/15/2013 SKIPS ONE STOP MONTEREY $ 12.44 01 76047 AUTOMOTIVE PARTS/SUPPLIES
Vendor Total -----> $ 29.53

125856 2/5/2013 STATE OF CALIFORNIA $ 509.92 01 76032 PERMITS, LICENSES & FEES
Vendor Total -----> $ 509.92

125980 2/26/2013 T-MOBILE $ 131.30 01 74053 CONTRACTUAL SERVICES
Vendor Total -----> $ 131.30

125981 2/26/2013 PAUL TOMASI $ 62.98 01 64030 0256 TRAINING/BUSINESS EXP.
Vendor Total -----> $ 62.98

125857 2/5/2013 TREES 360 DEGREES $ 50.00 01 31820 0002 BUSINESS LICENSE TAX
Vendor Total -----> $ 50.00

125858 2/5/2013 TRISTAR RISK MANAGEMENT $ 1,350.00 01 67424 W/C SELF-FUNDED RUN-OUT CLAIMS
125982 2/26/2013 TRISTAR RISK MANAGEMENT $ 1,350.00 01 67424 W/C SELF-FUNDED RUN-OUT CLAIMS
Vendor Total -----> $ 2,700.00

125908 2/15/2013 TRI COUNTY LANDSCAPE SUPPLY $ 315.73 01 78045 MATERIAL/SUPPLIES
125908 2/15/2013 TRI COUNTY LANDSCAPE SUPPLY $ 315.73 01 78045 MATERIAL/SUPPLIES
Vendor Total -----> $ 631.46

125909 2/15/2013 TRUCKSIS ENTERPRISES,INC. $ 127.50 01 69053 CONTRACTUAL SERVICES
Vendor Total -----> $ 127.50

125859 2/5/2013 UC REGENTS $ 5,000.00 01 64030 0205 TRAINING/BUSINESS EXP.
Vendor Total -----> $ 5,000.00

125910 2/15/2013 VALLEY SAW & GARDEN EQUIP $ 24.03 01 76047 AUTOMOTIVE PARTS/SUPPLIES
Vendor Total -----> $ 24.03

125860 2/5/2013 VERIZON WIRELESS $ 35.13 01 69053 CONTRACTUAL SERVICES
125860 2/5/2013 VERIZON WIRELESS $ 48.52 01 72053 CONTRACTUAL SERVICES
125860 2/5/2013 VERIZON WIRELESS $ 76.02 01 74053 CONTRACTUAL SERVICES
125860 2/5/2013 VERIZON WIRELESS $ 38.01 01 67053 CONTRACTUAL SERVICES
125860 2/5/2013 VERIZON WIRELESS $ 0 .17 01 64036 TELEPHONE
Vendor Total -----> $ 197.85

125942 2/20/2013 MARC WIENER $ 16.10 01 64030 0253 TRAINING/BUSINESS EXP.
Vendor Total -----> $ 16.10

125911 2/15/2013 CHRISTINA WISEMAN $ 3,120.00 01 69051 PROFESSIONAL SERVICES
Vendor Total -----> $ 3,120.00

125912 2/15/2013 WITTMAN ENTERPRISES, LLC $ 2,470.87 07 72053 CONTRACTUAL SERVICES
125912 2/15/2013 WITTMAN ENTERPRISES, LLC $ 873.39 07 72053 CONTRACTUAL SERVICES
125912 2/15/2013 WITTMAN ENTERPRISES, LLC $ 3,836.99 07 72053 CONTRACTUAL SERVICES
Vendor Total -----> $ 7,181.25

125913 2/15/2013 W PAUL WOOD $ 3,080.00 01 67051 PROFESSIONAL SERVICES
125983 2/26/2013 W PAUL WOOD $ 2,786.40 01 67051 PROFESSIONAL SERVICES
Vendor Total -----> $ 5,866.40

163 Checks Grand Total -> $ 602,014.93

CITY COUNCIL: Agenda Forecast

City Council Agenda Forecast

U= Upcoming N=Near Future
L=LongTerm O=Ongoing ITEM
N AMR Auto-aid
U Audit
U Beach Restroom Update
U Budget Policies
L Capital Improvement Plan
L Chicken Hen Ordinance Review
U Code compliance
N Community Planning & Building Job Description
O Community Recognition
L Design Guidelines
O Economic Development and Marketing Report
O Employee Recognition
O Extraordinary Business/Announcements
N Financial Forecast
N Fire true-up
N Flanders Lease
N Free Use Day Policy/Criteria
N Goals Scoping
N HID Annual Review
N IT Strategic Plan
N Labor Agreements
Larson Trail
U MRWMD franchise MOA
N National Parking agreement renewal
Parking Management
L Plastic Bags--Feb 2014
U Policy revisions - donations, purchasing, grants, etc.
L POST
U QTR Financial Reports
N QTRLY Waste Management scorecard
U Retirement Actuary
U Salary resolution
N Social host ordinance
N Staff Report Revisions
N Support Group Policy revisions
N Sunset Contract
U Tobacco Retailer License
Traffic Safety Committee
N Trash can design and location
N Treasurer & Financial Reporting
1/30/2013

CITY COUNCIL: Resolution Approving Additional Allocation of $16,015 for Professional Services & Project Studies Related to the Monterey Peninsula Regional Water Authority (MPRWA)

Meeting Date: February 5, 2013

Prepared by: Molly Laughlin

City Council

Agenda Item Summary

Name: Consideration of a Resolution approving an additional allocation of $16,015 for professional services and project studies related to the Monterey Peninsula Regional Water Authority (MPRWA).

Description: At its January 10, 2013 meeting, the MPRWA Board approved a recommended increase to its adopted FY 2012-13 Budget totaling $172,200 to more adequately fund its operations. This includes: the hiring of an Executive Director; an expected increase in legal services; financial advisory services; Errors and Omission Insurance premiums; and project evaluation study revisions.

Based on the Member City Expense Allocation Based on Water Usage formula used by the Authority, the City of Carmel-by-the-Sea is requested to pay a 9.30% share, or $16,015.

Overall Cost:
City Funds: $16,015 from Account 01-60033 (Dues/Memberships) to be offset by $16,015 from Revenue Account 01-37801 (Motor Vehicle In-Lieu)
Grant Funds: N/ A

Important Considerations: This recommendation, in part, supports the agreement and mission of the MPRWA, to ensure the timely development, financing, construction, operation, repair and maintenance of one or more water supply projects to replace pending lost water supplies and to ensure that the governance of such projects includes representation that is directly accountable to the residents of the member cities served by such projects and to undertake any additional related or ancillary actions.

The requested allocations from the five other member cities are: Monterey ($80,074); Seaside ($37,884); Pacific Grove ($32,374); Del Rey Oaks ($3,616) and Sand City ($2,239).

Reviewed by:

Jason Stilwell, City Administrator Date

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2013-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA APPROVING AN ADDITIONAL ALLOCATION OF $16,015 FOR PROFESSIONAL SERVICES AND PROJECT STUDIES RELATED TO THE MONTEREY PENINSULA REGIONAL WATER AUTHORITY (MPRWA)
________________________________________________________________________
WHEREAS, the Monterey Peninsula Regional Water Authority was created as a Joint Powers Authority of the six Peninsula cities with the primary purpose to ensure the timely development, financing, construction, operation, repair and maintenance of one or more water supply projects to replace pending lost water supplies and to ensure that the governance of such projects includes representation that is directly accountable to the residents of the member cities served by such projects; and

WHEREAS, at its meeting of January 10, 2013, the Water Authority Board approved a
request to ask its six member cities to allocate additional money to more adequately fund its
operations, including professional services and project evaluation study revisions, based on the
water usage percentage of each city; and
WHEREAS, based on the Member City Expense Allocation Based on Water Usage
formula used by the Authority, the City of Carmel-by-the-Sea is requested to pay a 9.30% share,
or $16,015.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA
DOES RESOLVE AS FOLLOWS:
1. Amend the FY 2012/13 budget as provided in Exhibit “A” of this Resolution to increase
Expenditure Account 01-60033 (Dues/Membership by $16,015 and increase Revenue
Account 01-37801 (Motor Vehicle In-Lieu) by $16,015 to support professional services
and project studies related to the Monterey Peninsula Regional Water Authority.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMELBY-
THE-SEA this 5th day of February 2013 by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED:

__________________________
JASON BURNETT, MAYOR

ATTEST:


_______________________
Heidi Burch, City Clerk

CITY COUNCIL: Resolution Authorizing City Administrator to Enter into an Agreement with Carver & Schicketanz Architects to Prepare Drawings for Beach Restrooms Project & Direct Staff to Seek Alternative Funding Sources for Construction Documents & Construction of Facility

Meeting Date: 5 February 2013

Prepared by: Marc Wiener, Associate Planner

City Council

Agenda Item Summary

Name: Consideration of a Resolution authorizing the City Administrator to enter into an agreement with Carver and Schicketanz Architects to prepare drawings for the beach restrooms project and direct staff to seek alternative funding sources for the construction documents and construction of the facility.

Description: The proposed contract would authorize Carver and Schicketanz to prepare construction drawings based on Coastal Development and Design Review Permit approvals issued by the Planning Commission. Staff would seek out alternative funding sources (grants, private donations, etc.) to assist with the costs for the construction documents and construction ofthe facility.

Overall Cost:
City Funds: $48,500 for Construction drawings and engineering from Capital Project
Reserves Account 13-24013.
Grant Funds: TBD

Staff Recommendation: Adopt the Resolution.

Important Considerations: In 2009 the City hired Carver and Schicketanz to begin design work for a restroom at the Santa Lucia location. In 2011, the City Council authorized the funds to complete design and construction documents for this faci lity. Architectural plans were approved by the Planning Commission on 13 June 2012. The approval, however, was rescinded to allow the City Council and Planning Commission to hold a joint workshop to work out the details of the final design. Several significant changes were made to the proj ect. The revised design was approved by the Planning Commission on 15 November 2012.

Decision Record: The Planning Commission unanimously approved the project (5-0) and issued Design Review and Coastal Development Permits on 15 November 2012. Attachments:

• Staff Report dated 5 February 2013.
• Resolution.
• Attachment A - PC Special Conditions.
• Attachment B - CalAm correspondence.
• Attachment C - Architect scope of work.
• Project Plans.

Reviewed by:

Jason Stilwell, City Administrator Date

CITY OF CARMEL-BY-THE-SEA

STAFF REPORT

TO: MAYOR BURNETT AND MEMBERS OF THE CITY COUNCIL
FROM: MARC WIENER, ASSOCIATE PLANNER
THROUGH: CITY ADMINISTRATOR JASON STILWELL
DATE: 5 FEBRUARY 2013
SUBJECT: CONSIDERATION OF A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR TO ENTER INTO AN AGREEMENT WITH CARVER AND SCHICKETANZ ARCHITECTS TO PREPARE DRAWINGS FOR THE BEACH RESTROOMS PROJECT AND DIRECT STAFF TO SEEK ALTERNATIVE FUNDING SOURCES FOR THE CONSTRUCTION DOCUMENTS AND CONSTRUCTION OF THE FACILITY

BACKGROUND
Temporary restrooms were installed near the intersection of Scenic Road and Santa Lucia Avenue in 1986. In 2002 the City hired Carver and Schicketanz to evaluate two different sites for new beach restrooms on Scenic Drive, one at lOth Avenue and one at 13th Avenue. Both locations presented challenges and were never pursued. In 2009 the City again hired Carver and Schicketanz to begin design work for a restroom at the Santa Lucia location. In 2011 the City Council authorized the funds to complete design work
for this facility.

On 13 June 2012 the Planning Commission approved a design for the beach restrooms.
However, the approval was rescinded by the Commission approximately one month later
so that the City could further evaluate the design in response to comments received by the
public. On 6 August 2012 the City Council held a joint workshop with the Planning
Commission to agree upon direction for the completion of the restroom plans. The
Council gave specific direction that is outlined in the "evaluation" section of this report.
Soon after the workshop, the architect submitted revised plans to the City in accordance
with the direction given. On 15 November 2012, the Planning Commission issued
Design Review and Coastal Development permits for the revised beach restroom project
with special conditions (See Attachment A).
32
MP 12-1 (Restrooms)
5 February 2013
Staff Report
Page 2
PROJECT DESCRIPTION
The City is proposing to replace the three existing temporary bathrooms near the corner
of Scenic and Santa Lucia with a permanent restroom facility that includes the following:
• Two ADA compliant restroom stalls;
• Two interior wash basins;
• A mechanical/janitor's closet;
• A green roof;
• A combination of a stone veneer and concrete on the exterior;
• A free standing wall in front of the restrooms that will limit the building's
visibility from the beach; and
• A water fountain.
EVALUATION
Council Direction: Below is a summary of the direction given by the City Council on 6
August 2012 followed by a brief response on how the direction has been addressed.
1. Architect has discretion on locating the building on the site. Options include
pushing the structure south or further east into the grade.
Response: The building has been relocated further south and east into the grade as
directed by the Council.
2. The structure should be discreet and blend into the site.
Response: The structure has been reduced from 304 to 188 square feet and the total area
of disturbance has been reduced by 871 square feet. The stone veneer is designed to
match the stone on the adjacent sea walls and will allow the structure to blend into the
site. The structure is also nestled into the tree canopy, reducing its visibility both from
the beach and from Scenic Road.
3. Size ofthe structure should be reduced by eliminating the entry rooms.
Response: The entry rooms have been eliminated.
4. Height should be kept as low as possible. Keep floor near proposed level.
Response: The ridge height no longer projects above the sight line of pedestrians on the
Beach Bluff Pathway. The height of the building maintains existing views from both
pedestrians and neighboring residents of the beach and the point. By pushing the
structure further east, the finished floor level was able to be raised slightly, thus reducing
potential impacts from wave run-up that had been raised previously.
33
MP 12-1 (Restrooms)
5 February 2013
Staff Report
Page 3
5. Try to maintain trees, but option is available to remove trees if it helps
achieve other design objectives.
Response: While some tree limbs may need to be trimmed, all trees will be retained with
the current proposal.
6. Reduce size ofjanitor/mechanical room.
Response: The janitor/mechanical room was reduced in size and moved from the
northern side of the building to the southern side, reducing its visibility from Scenic
Road.
7. Include no more than two ADA compliant restrooms, one male, one female.
Response: Two ADA compliant restrooms are proposed.
8. Minimize visibility of building elements (i.e. doors and windows).
Response: The proposed design minimizes the visibility of the windows in doors of the
building. The curved design allows the doors and windows to be hidden behind the
structural walls and the free standing wall also limits the visibility of the building.
9. No interior wash basins, no shower, no skylights or solar panels and maintain
baby changing tables.
Response: There are no skylights, solar panels or showers with the revised design. Baby
changing tables are included in each restroom. The wash basins are discussed in the next
section.
Planning Commission Revisions: The Planning Commission was supportive of the new
restroom design that was revised in response to direction provided at the workshop.
However, at the November 2012 meeting the Commission did recommend that the
following additional revisions be made as a condition of approval:
1. Relocate the wash basins to the interior of the restrooms.
Response: The Planning Commission and City Council were originally concerned that
interior washbasins would lead to a larger structure. However, the architect was able to
demonstrate that the structure could contain interior wash basins while being significantly
reduced in size. The Commission decided that in the context of the revised design,
interior wash basins are appropriate and would enhance the project. A special condition
was added that the washbasins be located within the structure.
34
MP 12-1 (Restrooms)
5 February 2013
Staff Report
Page4
2. Relocate the existing trash enclosure to the north side of the stairs.
Response: In order to improve the circulation and aesthetics of the project the
Commission added a special condition that the trash enclosure be relocated to the north
side of the stairs. The architect has complied with this request and is proposing a stone
walled trash enclosure.
3. Extend the length of the north and west curved walls and the walls shall have
battered edges.
Response: The architect has extended the length of the free standing west wall by
approximately three feet, and has extended the length of the wall on the north side of the
structure by six feet. The edges of the wall are battered to give the structure a more rustic
and natural appearance.
4. The western neighbor requested that the height ofthe structure be further reduced
to address potential view impacts.
Response: The architect reduced the height of the structure by six inches as well as the
parapet wall to further mitigate potential view impacts. Staff notes that the design does
not significantly impact any public views of the ocean or of scenic coastal areas. The
design will allow views over the structure to the beach as demonstrated in the sections
provided in the plans. The design is also extremely sensitive to views from neighboring
properties and a substantial improvement over the previous design.
Water: There is an existing water meter located approximately 300 feet north of the
project site. The director of CalAm Water has provided a letter recognizing that the
water meter has an active account (See Attachment B) and has indicated that the meter
can be used to serve the new restroom facility provided the meter does not have to be
relocated.
The City would need to allocate water from its reserves to support the project. The City
currently has .224 acre feet listed under Category #5 "Municipal Projects". This water
was set aside by the City for municipal projects and can be transferred to the site by a
City Council Resolution. Staff notes that the facility would require .1 16 acre feet of
water to support the use of two toilets. A resolution to transfer the water would be
brought before the Council at a future date.
CEQA: The subject project qualifies as a Class 3 categorical exemption (15303) due to
its limited size and scope. The City filed a Notice of Exemption with the County Clerk
on 27 November 2012. The Notice cites that the project also qualifies for an exemption
under California Statute §12102.3, which provides an exemption for small structures or
facilities serving public recreation, such as public restrooms.
35
MP 12-1 (Restrooms)
5 February 2013
Staff Report
Page 5
CONTRACT
In 2008 the City entered into an agreement with Carver and Schicketanz for an amount
not to exceed $18,664 for the preparation of schematic drawings for the restrooms. In
2011 the Council authorized an additional $54,000 from Capital Reserves for the design
development, construction documents and bid negotiations for the project. However, in
order for the architect to produce construction documents, the Planning Commission
needed to approve design review and the coastal development permits, which required
additional hearings and revisions to the plans.
Since 2009, the City has spent approximately $49,781 on the development of the
restroom plans. The architect estimates that the cost of preparing construction drawings
and engineering reports would be an additional $48,500 (See Attachment C). In addition
to the expense of the drawings, the architect has indicated that the target cost for
construction would be approximately $250,000-$275,000. The City recently applied for
a Recreational Trail Program (RTP) grant in the amount of $200,000 to assist with the
construction of the restrooms. The City Council should direct staff to continue seeking
alternative funding sources for cost of the drawings and construction.
RECOMMENDATIONS
Adopt a Resolution authorizing the City Administrator to execute a revised contract with
Carver and Schicketanz Architects to prepare construction drawings for the proposed
restroom facility and to pay for the contract out of the Capital Reserves account and to
authorize staff to seek out grant opportunities to fund the preparation of the
construction/bid documents and construction of the facility.
36
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2013-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THESEA
AUTHORIZING THE CITY ADMINISTRATOR TO ENTER INTO AN
AGREEMENT WITH CARVER AND SCHICKETANZ ARCHITECTS TO
PREPARE ARCHITECTURAL DRAWINGS FOR THE BEACH
RESTROOMS PROJECT AND TO DIRECT STAFF TO SEEK
ALTERNATIVE FUNDING SOURCES
WHEREAS, the City of Carmel-by-the-Sea is a unique coastal community that prides
itself in its community character; and
WHEREAS, Goal G4-3 of the General Plan encourages the City to provide adequate
facilities to serve the needs of the public along the beach; and
WHEREAS, Policy P4-41 encourages the City to replace the existing temporary
restrooms at Santa Lucia A venue with a permanent facility; and
WHEREAS, The City previously contracted with Carver and Schicketanz Architects
to prepare architectural and construction drawings for a restroom facility at Santa Lucia
Avenue; and
WHEREAS, the Planning Commission approved architectural plans for the restroom
facility and issued Design Review and Costal Development Permits on 15 November 2012;
and
WHEREAS, the contract and additional funding would permit Carver and
Schicketanz to prepare the construction drawings; and
WHEREAS, the funding for the proposed contract will come from the Capital
Reserves Account #13-24013; and
WHEREAS, there is a need to identify alternative funding sources for the preparation
of construction documents and construction of the proposed facility.
37
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF
CARMEL-BY-THE-SEA DOES RESOLVE AS FOLLOWS:
1. Amend the FY 2012113 budget as provided in Exhibit "A" of this Resolution to
increase Expenditure Account 01-89430 by $48,500 to prepare construction drawings
for the beach restrooms project consistent with Phase 2 of the attached scope of work.
2. Authorize the City Administrator to enter into an agreement with Carver and
Schicketanz Architects in an amount not to exceed $48,500 to prepare architectural
drawings for the beach restrooms project consistent with Phase 2 of the attached
scope of work.
3. Authorize staff to seek alternative funding sources for the preparation of construction
documents and the construction of the proposed facility.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-
SEA this 5th day of February 2013 by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: SIGNED,
Heidi Burch, City Clerk JASON BURNETT, MAYOR
Exhibit "A" 38
Adjust # Department
1213-06 Capital Reserve
Grant Projects
Name
Account Account Description
13-24013 Capital Project Reserves
01·89430 Beach Restrooms on Scenic Dr
Date
---9--4==+- ----,-/tr-7,1_(,2 Content Approved by Admin Services Recommended by City Administrator
_______ _______ Aut horized by City Council
Amount
Fiscal Year 2012-2013
Budget Adjustment Requests
February S, 2013
Reason for Adjustment
$ 48,500.00 Architectural revision on bathroom design
$ 48,500.00 Architectural revision on bathroom design
Current Budget
$
$
Proposed Adjusted Budget
$ 48,500.00
$ 48,500.00
39
Attachment A- PC Special Conditions (11/15/12)
SPECIAL CONDITIONS
1. The project plans submitted for building permit review shall comply with the
City's Green Building Ordinance (CMC Section 15.54) and obtain a minimum of
17 points based on the Residential Green Building Checklist.
2. A geology report in accordance with CMC Section 17.20.170.C shall be prepared
prior to building pennit approval.
3. A storm water drainage plan shall be prepared prior to building permit approval.
The drainage and erosion plan shall include applicable Best Management
Practices and retain all drainage on site through the use of semi-permeable paving
materials, French drains, seepage pits, etc. Excess drainage that cannot be
maintained on site, may be directed into the City's storm drain system after
passing through a silt trap to reduce sediment from entering the storm drain.
Drainage shall not be directed onto Carmel Beach.
4. The wash basins shall be relocated to the interior of the restrooms.
5. The trash enclosure shall be relocated to the north side of the stairs.
6. The architect shall extend the length of the north and west curved walls and the
walls shall have battered edges.
40
Attachment B - CalAm Correspondence
Marc ,
I looked up this account - the account is active and has usage going back to the
1970 and therefore is considered an existing connection. As long as the account
remains with the City of Carmel (and the account is kept up to
date) it can continue as an active water account . If you want the meter
relocated, we would need to review that in more detail to ensure that moving it
wouldn't violate the CDO . Let me know if you need more information.
Eric J. Sabolsice
Director, Operations
Coastal Division
California American Water
41
42
Attachment C - Architect Correspondence
STUDIO C ARV E R
,,~-Hi l F;.' "tlP.F • tj/',l, t,rr • :t: i t:f: C.•T :"'t~ ··~ r,
I 0 [. (. " =.l f • : J.. ., 1 ' c 1 1: #.. ~·: ~·,:. I 1J • A. [;; 1\ R 1" • i
t ) t _ • • _ oJ .• f t' i l :·- ~I . • : \ • \ .' •, . I t t I 1 , ._ f, < l 1., ~.,.. 0 f.l
January 14, 2013
THE CITY OF CARMEL-BY-THE-SEA
SOUTH BEACH RESTROOM$ ·CARMEL BEACHEADS
OVERALL SCOPE OF WORK:
The Scope of Work is the provision of architectural drawings and specifications for a permanent public
restroom facility at Scenic Road and Santa Lucia in the City of Carmel-by-the-Sea.
COMPLETED SCOPE OF WORK:
Version 1-Phase One was the original design of the Beacheads. A workshop was held November 17,
2011 and suggestions from that workshop were incorporated into the design. The Planning Commission
held a conceptual hearing February 28th 2011 and the City Council held a conceptual hearing March 6th,
2011 . Suggestions from both hearings were incorporated into the design.
(In the spring of 2011 the City Council approved the budget item of $37,095 for the Construction
Documents for Version 1 Phase One.)
Version 1-Phase Two The resulting design was approved by the Carmel Planning Commission on
06/13/12. That approval was later rescinded on 07/11/12. This concluded Phase Version 1-Phase Two.
Version 2-Phase One A joint PC/CC workshop was held on August 6, 2012. Suggestions from that
workshop were incorporated into the design. In this Phase we explored several entirely new options
before presenting one to staff, concerned neighbors, appellants and finally the Planning Commission.
The current design was approved with minor changes by the Planning Commission on November 15,
2012. We will present the amended design to the Carmel City Council in February 5, 2013. Assuming
approval by the City Council and no changes or appeals, Version 2-Phase One will be complete.
FUTURE SCOPE of WORK:
VERSION 2 • PHASE TWO
We will commence Phase Three after City Council approval. Phase Two will include the architectural
services required to see the project through the Architectural Design Development, and the preparation
and permitting of the Construction Documents, Bidding and Construction Administration.

PROJECTED COST:
VERSION 2 - PHASE TWO
Architectural Design Services for Phase Two will not exceed $ 36,000
Additional Services as outlined in our attached Additional Services Hourly Fee Schedule will be billed
hourly. It is anticipated that the majority of Additional Services will have been completed in Phase One.
Hourly Additional Services (for hearings, renderings, etc.) are estimated to be$ 2,500
Consultants are estimated to be$ 10,000.
Structural Engineering =$ 2220 Duckbrew Engineering
Archaeologist =TBD (Est. $300) Archaeological Consulting
Soils Engineer =TBD (Est $1500)
Mechanical , Electrical and Plumbing Engineers = $5640
Total for VERSION 2 - PHASE TWO including Architectural Design Fee, Additional Services,
Consultants = approximately$ 48,500.

CITY COUNCIL: Review & Adopt Community Planning & Building Director Job Description & Salary Range

Meeting Date: February 5, 201 3

Prepared by: Jason Stilwell

City Council

Agenda Item Summary

Name: Review and adopt the Community Planning and Building Director job description and salary range.

Description: The City's adopted 2012-2013 Operating Budget provides for a Community Planning and Building function to manage and coordinate community planning, building safety, inspection, code compliance/enforcement programs and related services. The adopted budget also established the position of Community Planning and Building Director. The City's Fiscal Year 2012-13 Operating Budget includes funding for this position.

Overall Cost:
City Funds: The proposed annual salary range for this position is $127,320 to$ 154,752.
Grant Funds: N/A

Staff Recommendation: Staff recommends that Council review and adopt the job description for the Community Planning and Building Director position and establish an annual salary range of$127,320 to $154,752.

Important Considerations: There is important business need for this position at this time and funding is available in the adopted budget to meet the recommended salary range. This key position will provide assistance in administering and coordinating the City's General Plan and ensure that Carmel's unique environment, building and safety and related activities, budget preparation, and scoping and other key projects are well managed.

Reviewed by:

Jason Stilwell, City Administrator Date

CITY OF CARMEL-BY-THE-SEA

STAFF REPORT

TO: HONORABLE MAYOR BURNETT AND COUNCIL MEMBERS
FROM: JASON STILWELL, CITY ADMINISTRATOR
DATE: FEBRUARY 5, 2013
SUBJECT: ADOPTION OF THE COMMUNITY PLANNING AND BUILDING DIRECTOR JOB DESCRIPTION AND SALARY RANGE

RECOMMENDATION: Review and adopt the attached job description for the position of Community Planning and Building Director and establish a salary range of $127,320 to $154,752.

SUMMARY: The Community Planning and Building Director position and function were approved by the City Council as part of the Fiscal Year 2012-2013 budget. The service has been performed by the Department's planning staff on an interim basis. In addition to authorizing positions and funding, the City Council is charged with adopting job duties and salary ranges as part of the City's Position Classification Plan which the City Administrator is charged by the Carmel Municipal Code with administering.

Staff developed a job description and salary range for the Community Planning and Building Director and is proposing the City Council adopt the job description and proposed salary range. The recommended actions will enable the City Administrator to bring onboard a professional manager to perform the duties, responsibilities, and activities as set forth in the job description.

DISCUSSION: The adopted 2012-2013 budget provides for a Community Planning and Building function providing management and coordination of
community planning, building and safety, inspection, code
compliance/enforcement programs and related services. Funding to fill this
position is contained in the City's Fiscal Year 2012-13 operating budget.
Page 1
51
Administrative
Commissions
Ass~ Clty Admin
CltyCierk
City Council
Marketing community Services
Services Public Safety Public Services
Police Fa_ci)itie.$ Maintenance
The proposed Community Planning and Building Director would serve as one of
the City's five directors of operational functions. The proposed job combines
management functions that in the past were performed by separate management
positions. This broadening continues the recent trend of assuring the City has
adequate management for its operations structured in a cost effective manner. In
2012 the City adopted changes to the job of Administrative Services Director and
Public Safety Director Positions and in January 2013 changes to the Director of
Public Services position were also adopted. In each case the changes included a
broadening of the management oversight of these three management positions.
Additionally, the Assistant City Administrator has assumed operational oversight
of economic development, marketing, and community services which in the past
had been performed, in part, by the Director of Community Services.
The Community Planning and Building Director as proposed is a key position for
the City. It will be responsible for leading and managing all facets of the
Community Planning and Building Department. The incumbent is expected to
exercise independent judgment, wisdom, common sense, and initiative in
establishing efficient and effective departmental operations consistent with City
Council policies and administrative guidelines established by the City
Page 2
52
Administrator. The incumbent is a key member of the City's management team
and participates actively in addressing issues of concern to the City.
There is an important business need for this position. The proposed Community
Planning and Building Director will coordinate the Department's activities with
those of other departments and outside agencies, organizations and the general
public. Examples of these include:
• Administering all land use and design regulations consistent with the City's
General Plan and Municipal Code and ensuring that capital programs,
zoning and other activities of the City are aligned with the goals of the
General Plan;
• Ensuring a smooth workflow between the planning function and building
permitting and inspection;
• Dealing with contractors, engineers, developers, artechitects;
• Handling processes related to the California Environmental Quality Act and
Local Coastal Plan;
• Working with a wide array of community groups, boards, commissions and
professional groups;
• Identifying opportunities for improving the City's economic base and
provides professional advice and assistance to business groups, property
owners and developers on strategies for community development.
The proposed salary range for the Community Planning and Building Director is
$127,320 to $154,752. This range is low relative to the required job duties and the
level of the position. The City will need to take a comprehensive review of
salaries for all classifications in 20 13 and staff intends to return to the City
Council with an updated salary resolution.
There is a strong rationale and operational need for updating the job and setting
the salary range at this time. The funding is available in the adopted budget to fill
the position which will provide assistance in administration and coordination of
the City's General Plan ensuring Carmel's unique environment, building and
safety and related activities, budget preparation, , and scoping and other key
projects.
The process for creating the position, adopting the job description and setting the
salary range is established in the Carmel Municipal Code (CMC).
• The City Council adopts a Position Classification Plan (CMC 2.52.020).
The Plan includes the duties and responsibilities of authorized positions; a
base for establishing an equitable pay plan; and needed information in
recruiting, selecting, promoting, transferring, and training employees or
making organizational changes. (Ord. 87-1 § 2, 1987).
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• The City Administrator has responsibility for administrating the plan
(CMC) 2.52.040(A)).
• CMC 2.52.520 (B) calls for a salary resolution. A salary resolution adopted
by the City Council establishing the legal current salary range from the
salary schedule for each class of position. The salary resolution is adopted
annually or periodically by the City Council upon review and
recommendation of the City Administrator in accordance with the
provisions outlined in CMC 2.52.510. Other amendments may be made
from time to time, as required, by the City Council. (Ord. 87-1 § 2, 1987).
• The City Council approves jobs, positions, and funding (CMC
2.52.040(D)). The City Administrator proposes new positions and revised
class specifications to the City Council and takes appropriate action in
related salary matters on direction from the City Council.
• CMC 2.52.030(E) defines "Job description" as a written description of a
class, identifying factors and conditions which are essential characteristics
of the class, including the title, examples of duties and responsibilities
which are typical of positions in the class, any factors or conditions which
distinguish it from other classes, and necessary or desirable qualifications
to perform the duties of positions in the class. (Ord. 87-1 § 2, 1987).
• The Code establishes the City Administrator as the appointing authority
(2.52.090(A)). The "appointing authority" is the City Administrator for all
positions except elective positions, City Attorney, City Engineer, and City
Treasurer. The City Administrator has responsibility for employment,
promotion, demotion, transfer, discipline, and dismissal of employees either
directly or upon recommendation of a department head.
• CMC 2.52.1 00 outlines the recruitment and selection procedure. It says
"when a position vacancy occurs or is impending which the City intends to
fill, the Code outlines a series of steps usually taken under the direction of
the City Administrator." Staff will be utilizing a consulting recruiter and is
developing the recruitment process steps.
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CITY OF CARMEL-BY-THE-SEA
COMMUNITY PLANNING AND BUILDING DIRECTOR
Defmition:
This is an at-will leadership position reporting directly to the City Administrator. The position is
responsible for leading, planning, directing, managing, and overseeing the activities and operations
of the Community Planning and Building Department which includes planning, building inspection
code compliance/enforcement programs and services and to coordinate assigned activities with
other City departments and outside agencies. The Community Planning and Building Director
(Director) is a leadership position that upholds the City's values of accountability, customer service,
efficiency and innovation; and provides highly responsible leadership and complex administrative
support to the City Administrator.
The Community Planning and Building Director interacts with and supports the City of CarmelBy-
The-Sea's Planning Commission and its wide array of duties and responsibilities related to land
use. The Director works to preserve the unique natural environment and "Village Character" of
Carmel's residential and commercial environs.
Distinguishing Characteristics:
This position reports to the City Administrator and is responsible for leading and managing all
facets of the Community Planning and Building Department. The incumbent is expected to exercise
independent judgment, wisdom, common/intuitive sense, and initiative in establishing efficient and
effective departmental operations consistent with City Council policies and administrative
guidelines established by the City Administrator. The incumbent is a key member of the City's
management team and participates actively in addressing issues of concern to the City. The
classification is distinguished from the next higher classification of City Administrator in that the
latter has overall responsibility for administrating the City's operations.
Supervision Received/Exercised
Receives direction from the City Administrator. Exercises direct and indirect supervision over
management, supervisory, professional, technical, and administrative support staff.
Examples of Important and Essential Duties: (included but are not limited to the following)
Assumes full management responsibility for all Community Planning and Building Department
services and activities including planning, building inspection, code compliance/enforcement
programs and services; administers land use; zoning; and design regulations and requirements.
Provides effective and ethical leadership, is a strategic/critical thinker developing capacity for the
organization through innovation and imaginative strategies.
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Sets the vision, mission, priorities, goals and objectives for the Community Planning and Building
Department with a focus on maintaining the quality of the City's natural environment and "Village
Character".
Leads/Manages the development and implementation of Community Planning and Building
Department goals, objectives, policies, and priorities for each assigned service area; establishes,
within City policy, appropriate service and staffing levels; allocate resources accordingly.
Administers all land use and design regulations consistent with the City's General Plan and
Municipal Code.
Continuously monitors and evaluates the efficiency and effectiveness of service delivery methods
and procedures; assess and monitor work load, administrative and support systems, and internal
reporting relationships; identifies opportunities for improvement; directs the implementation of
changes.
Represents the Community Planning and Building Department to other City departments, elected
officials and outside agencies; explains and interprets the Community Planning and Building
Department programs, policies, and activities; negotiates and resolves sensitive, significant, and
controversial issues.
Serves as a resource for other departments and groups including the City Administrator, City
Attorney, the City Council, the Planning Commission, the Historic Resources Board and other
committees; prepares and presents staff reports and other necessary correspondence.
Selects, trains, motivates, and evaluates Community Planning and Building Department personnel;
provides or coordinates staff training; work with employees to correct deficiencies.
Plans, directs, and coordinates the Community Planning and Building Department's work plan,
meets with management staff to identify and resolve problems; assigns projects and programmatic
areas of responsibility; reviews and evaluates work methods and procedures.
Oversees and manages the Building and Safety, consulting Planning, and other service contracts;
ensures services are provided as required.
Coordinates Community Planning and Building Department activities with those of other
departments and outside agencies and organizations.
Provides staff assistance to the City Administrator and City Council; prepares and presents staff
reports and other necessary correspondence.
Manages and participates in the development and administration of the Community Planning and
Building Department budget; directs the forecast of additional funds needed for staffing,
equipment, materials, and supplies; direct the monitoring of and approve expenditures; directs
the preparation of, and implementation of budgetary adjustments as necessary. Monitors
planning services fee schedule and recommends amendments to the City Administrator.
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Coordinates the planning activities of the department to ensure a smooth workflow between the
planning function and the building permitting and inspection functions of the Department.
Supervises the review of building plans by planning staff to ensure conformance with Zoning
code provisions and consistency with local planning documents and design/land use decisions.
Conducts a variety of organizational studies, investigations, and operational studies; recommends
modifications to Community Planning and Building programs, work plans, policies, and procedures
as appropriate.
Monitors the architectural, engineering and design guidelines work on all community development
projects to ensure they conform to the City's general plan and housing program.
Identifies opportunities for improving the City's economic base and provides professional advice
and assistance to business groups, property owners and developers on strategies for community
development that are consistent with the City's land use documents.
Supervises and performs technical analysis and interpretation of pertinent community, demographic,
and physical data relating to community revitalization.
Participates on a variety of boards and commissions; attends and participates in professional group
meetings; stays abreast of new trends and innovations in the field of community development,
planning, and housing.
Confers with contractors, engineers, developers, architects, a variety of agencies and the general
public in acquiring information and coordinating planning, zoning, sub-division, building,
environmental, and related matters.
Plans, directs and coordinates the enforcement of laws and codes governing the construction of new
buildings or the alteration of existing structures; supervise the review of building plans to ensure
conformance with code provisions and consistency with local planning documents and design and
land design use decisions.
Establishes priorities and organizes studies for planning documents including Zoning Code, General
Plan, Coastal Plan, and other planning activities.
Keeps abreast of current planning principles and practices, technology, regulations and literature
that apply to City planning projects.
Administers processes related to the California Environmental Quality Act.
Attends various City, Council, staff, and community meetings as required.
Responds to and resolves difficult and sensitive inquiries and complaints.
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Sets the VISion, missiOn, priorities, goals, business objectives and values for the department
consistent with and stemming from those set by the City Administrator and City Council for the
entire City.
Job Related and Essential Qualifications
(the following are the minimal qualifications necessary for entry into the classification)
Education and/or Experience:
A combination of education and experience that would provide the required skills, knowledge and
abilities necessary for the Community Planning and Building Director.
Knowledge/Abilities/Skills: (the following are a representative sample of KAS's necessary to
perform essential duties of the position).
Knowledge of:
Demonstrates knowledge of and has experience working in a small environmentally and
Architecturally sensitive built out community.
Ability to read and interpret archectical and engineering plans.
Operational characteristics, services, and activities of a comprehensive community
development and building services program.
Organization and management practices as applied to the analysis and evaluation of
community development programs, policies, and operational needs.
State environmental provisions related to community development.
Modem and complex principles and practices of community development and
administration including a design training background.
Principles and practices of public relations.
Planning theory, principles and practices and their application to a wide variety of
planning projects.
Experience in dealing with small built out coastal communities and their unique character,
history and challenges including housing,
Advanced principles and practices of municipal budget preparation and administration.
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Principles of supervision, training, and performance evaluation.
Recent developments, current literature, pertinent Federal, State, and local laws, codes, and
regulations pertaining to General Plan, Coastal Plans, environmental matters, design ,
zoning and land division related to planning and building inspection.
Principles and practices of municipal planning.
Financial acumen and an understanding of municipal budget preparation and administration.
Principles and practices related to contemporary planning issues and technology.
Safe driving principles and practices.
Skill to:
Operate modem office equipment including computer equipment and software i.e., word
processing, project management and related software.
Operate a motor vehicle safely.
Ability to:
Provide administrative and professional leadership and direction for the Community
Planning and Building Services Department.
Develop, implement, and administer goals, objectives, and procedures for providing
effective and efficient community development services.
Plan, organize, direct, and coordinate the work of management, supervisory, professional,
technical, and administrative support personnel; delegate authority and responsibility.
Interpret and explain City community development policies and procedures.
Select, supervise, train, and evaluate staff.
Identify and respond to community and City Council issues, concerns, and needs.
Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
Prepare clear and concise administrative and financial reports.
Provide administrative and professional leadership and direction for the Department.

Analyze problems, identify alternative solutions, project consequences of proposed actions,
and implement recommendations in support of community development goals.
Communicate clearly and concisely, both orally and in writing.
Prepare and administer large and complex budgets; allocate limited resources in a cost
effective manner.
Interpret and apply the policies, procedures, laws, codes, and regulations pertaining to
community development programs and functions.
Establish, maintain, and foster positive and harmonious working relationships with those
contacted in the course of work.
Select, supervise, train and evaluate staff.
Align projects and initiatives with City goals, values and direction.
Identify and respond to community, City Administrator, City Council and Planning
Commission issues, concerns and needs.
License or Certificate:
Possession of, or must obtain, an appropriate, valid driver's license.
Special Requirements:
Essential duties require the following physical skills and work environment:
Ability to work in a standard office environment; ability to travel to different sites and
locations.
Effective Date: February 2013