Meeting Date: March 5, 2013
Prepared by: Mike Branson
City Council
Agenda Item Summary
Name: Consideration of a resolution for a contract change order with Ambrosia Construction in the amount $4,215.42 for the Del Mar Beach Boardwalk and Platform Installation project.
Description: On September 11, 2012, City Council authorized a contract with Ambrosia Construction that included $74,430 for construction and $10,000 for engineering ($84,430 total) for the Del Mar Beach Boardwalk and Platform Installation Project. The contract included a 15% contingency. As construction began, the platform position was adjusted and the concrete support columns were lengthened due to soil conditions. This resulted in a change order of $8,638.07, which was within the project's contingency
budget. However, an additional change order of $4,215.42 is required for the additional materials and labor for the revised attachment of the new boardwalk to the platform. This change order will exceed the authorized construction and contingency amount by $3,190.93 and thus require approval by Council.
Overall Cost: $84,430 -original authorization. Estimated final cost: $82,199
City Funds: N/A
Grant Funds: $85,000
Staff Recommendation: Adopt the resolution.
Important Considerations: The change order under consideration is critical for completion of this project. Even with the approval of the second change order, the total project cost will be under the $84,430 originally authorized by Council. Grant funds from the California Coastal Conservancy in the amount of $85,000 are identified for this project.
Decision Record:
City Council approved the resolution to award the construction contract on September 11, 2012.
Reviewed by:
Jason Stilwell, City Administrator Date
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2013-
CONSIDERATION OF A RESOLUTION FOR A CONTRACT CHANGE ORDER WITH AMBROSIA CONSTRUCTION IN THE AMOUNT OF $4,215.42 FOR THE DEL MAR BEACH BOARDWALK AND PLATFORM INSTALLATION PROJECT
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WHEREAS, Ambrosia Construction was awarded a contract to build the Del Mar Beach Boardwalk and observation platform on Carmel Beach in the amount of $64,722.00, with a construction contingency of $9,708, and $10,000 for engineering and inspections, and
WHEREAS, relocating the platform to an optimal position due to unexpected soil conditions required a change order for $8,638.07 for deeper concrete support columns, and
WHEREAS, a second change order in the amount of $4,215.42 is required for the revised design to attach the boardwalk to the new platform, and
WHEREAS, Engineering and inspection costs will be $4,624 and the final cost of the project will be $82,199.49, and
WHEREAS, Grant funds from the California Coastal Conservancy in the amount of $85,000 are dedicated for the Del Mar observation platform.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:
1. Authorize the City Administrator to process a contract change order in the amount of $4,215.42 for construction of the Del Mar observation platform.
PASSED AND ADOPTED BY THE CITY OF COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 5th day of March 2013, by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST:
_________________________
Heidi Burch, City Clerk
SIGNED,
_____________________________
Jason Burnett, Mayor
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