Meeting Date: April 2, 2013
Prepared by: Janet Bombard, Library Director
City Council
Agenda Item Summary
Description: The City's contract with Waste Management, Inc. calls for annual grants to non-profit organizations for recycling projects, special events and ongoing recycling programs. Each year, Waste Management, Inc. remits $18,000 to the City for that purpose. The City typically receives the funds in March and distributes the grants in September.
Per Waste Management, Inc., the City has the discretion to use the funds as it deems appropriate. In addition to granting monies to nonprofit organizations that support the City's educational recycling efforts, Council has in the past also allocated the funds to solar powered trash compactors and trash can replacement.
City staff is currently proceeding with a pilot project to purchase and test new trash receptacles that will conform to the City's desired specifications, including incorporating recycling options, and is in the process of confirming costs with vendors. Some of the options cost as much as $3 ,000 per can. In the meantime, approximately 10% of the 230 existing trash receptacles in the city need refurbishing and/or
replacement. The cost to replace an existing trash can is approximately $300; the cost of replacing a lid is $100.
Given the high cost of replacing/refurbishing existing cans and the costs that will be associated with purchasing the new receptacles, staff recommends the following:
• Distribute 66% of the FY 12/13 funds ($12,000) to non-profit organizations in the form of recycling grants, and earmark the remaining $6,000 for trash can replacement
• In FY 13/14, distribute 33%, or $6,000, in the form of recycling grants and earmark the remaining $12,000 for trash can replacement
• Use the FY 14/15 funds entirely for trash can replacement
Overall Cost:
City Funds: N/ A
Grant Funds: $18,000 each year
Staff Recommendation: Adopt the resolution
Important Considerations: Council has identified as a priority the replacement of public trash cans throughout the city with new receptacles that will also integrate recycling, particularly in the commercial district. This plan will result in $36,000 of funding for trash can replacement.
Under the terms of the current contract, Waste Management, Inc. is obligated to replace only fifteen trash cans per year. The City's current contract with Waste Management, Inc. expires June 30, 2015. Staff will be able to negotiate new provisions with Waste Management, Inc. regarding options for funding trash receptacles. The Recycling Grant program is also likely to change with the new contract.
Decision Record: At the April3, 2012 meeting, Council voted to allocate $19,968 from the recycling deposit account to the City's trash can replacement program.
Reviewed by:
Jason Stilwell, City Administrator Date
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2013-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA APPROVING THE USE OF AN INCREMENTAL INCREASE OF FISCAL YEAR 12/13 THROUGH FISCAL YEAR 14/15 RECYLING GRANT FUNDS FOR THE CITY TRASH CAN REPLACEMENT PROGRAM
WHEREAS, the City receives $18,000 annually from Waste Management, Inc. to be used for recycling programs and projects; and
WHEREAS, per the terms of the agreement with Waste Management, Inc., the City has the discretion to use the funds as it deems appropriate; and
WHEREAS, City Council has identified as a priority the replacement of existing public
trash cans throughout the city;
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF
CARMEL-BY-THE-SEA does hereby:
Authorize the use of an incremental increase of Fiscal Year 12/13 through Fiscal Year 14/15 recycling grant funds for the trash can replacement program as follows:
• Distribute $12,000 of the FY 12/13 to non-profit organizations in the form of recycling grants, and earmark the remaining $6,000 for trash can replacement
• Distribute $6,000 of the FY 13/14 funds to non-profit organizations in the form of recycling grants, and earmark the remaining $12,000 for trash can replacement
• Use the FY 14/15 funds entirely for trash can replacement
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this second day of April, 2013, by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS
SIGNED:
_______________________
JASON BURNETT, MAYOR
ATTEST:
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