Meeting Date: May 7, 2013
Prepared by: Janet Bombard, Library Director
City Council
Agenda Item Summary
Description: The Harrison Memorial Library (HML) would like to enter into a Memorandum of Understanding (attached) with the Monterey County Free Libraries' "Read With MCFL" program to offer literacy services to adults who live or work in Monterey County.
Under the terms of the agreement, HML will create an extension program of "Read with MCFL" at the library. The library will provide the space and resources during open hours including a literacy collection and use of public library computers- for the program's tutors and learners. The MOU also stipulates that the library will promote the service, recruit tutors and learners, and provide statistical data about the program to Monterey County Free Libraries. Per the agreement HML staff will be trained to provide interested parties with the necessary information to enroll in the program and be able to assist tutor-learner pairs in the use of library collections and resources.
Overall Cost:
City Funds: N/A
Grant Funds: N/A
Staff Recommendation: Adopt the resolution
Important Considerations: Between 80,000 and 90,000 adults (28%) in Monterey County lack basic literacy skills. 25% of adult County residents read below the fourth grade level and 24% read below the eighth grade level; 43% of residents with the lowest literacy skills live in poverty. People without essential basic literacy skills typically are not able to obtain better employment or help their children with their homework. Goals expressed by learners in the Read With MCFL program include getting aGED, preparing for better employment, raising self esteem, becoming a U.S. citizen, and being able to read to a child.
Literacy services are an important component of library service. The library has long wanted to provide this service but has not had the resources to do so. Partnering with Monterey County Free Libraries will allow HML to provide the service without having to establish its own program.
Decision Record: None.
Reviewed by:
Jason Stilwell, City Administrator Date
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2013 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA TO ENTER INTO A MEMORANDUM OF UNDERSTANDING WITH MONTEREY COUNTY FREE LIBRARIES TO OFFER LITERACY SERVICES AT HARRISON MEMORIAL LIBRARY
WHEREAS, 28% of Monterey County adults lack basic literacy skills; and
WHEREAS, literacy services are an important component oflibrary service; and
WHEREAS, Monterey County Free Libraries has a well-established literacy program and Harrison Memorial Library has the desire to provide literacy services without establishing a separate literacy program;
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA does hereby:
1. Enter into a Memorandum of Understanding with Monterey County Free Libraries ' "Read With MCFL" program to offer literacy services at Harrison Memorial Library through June 30,2018.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 7th day of May 2013, by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS
SIGNED:
JASON BURNETT, MAYOR
ATTEST:
Heidi Burch, City Clerk
DRAFT- Memorandum of Understanding between - DRAFT
Monterey County Free Libraries
and
Harrison Memorial Library
This Memorandum of Understanding (MOU) establishes a formal working relationship
between Monterey County Free Libraries, a division of the County of Monterey,
hereinafter referred to as "MCFL", and Harrison Memorial Library, a division of the City
of Carmel-By-the-Sea, hereinafter referred to as "HML". The goal of this collaborative
relationship is to offer literacy services at HML facilities to adults who live or work within
the geographical boundaries of the County of Monterey. MCFL's literacy program, Read
with MCFL, will be referred to as ReadMCFL in this MOU.
I. PURPOSE & SCOPE
The purpose of this MOU is to clearly identify the roles and responsibilities of each party
as they relate to the delivery of literacy services at HMLfacilities to adults who live or
work within the geographical boundaries of the County of Monterey. It is understood
that MCFL has a well-established literacy program and HML has the desire to provide
literacy services without establishing a separate literacy program.
Each party is entering into this MOU in the spirit of collaboration and in good faith with
the intention of finding a way to best serve the public while working with their respective
limited resources.
II. ROLES AND RESPONSIBILITIES UNDER THIS MOU
a. HML shall undertake the following activities:
• Create an extension program of ReadMCFL at their library and assume all
financial responsibility and operational liability for the program
• Ensure that all adults who request literacy services are given the relevant
information, are given the opportunity to request a tutor, and their
contact information provided to ReadMCFL for purposes of assessing their
readiness and matching them with tutors
• Ensure that all adults who seek to become tutors or receive tutor training
are referred to ReadMCFL or given relevant information regarding the
program and/or training opportunities
• Under the assistance of ReadMCFL staff, create, at HML's expense, a
specialized literacy collection consisting of books, workbooks, etc. of
appropriate size for use by tutors and/or learners
• Provide space for tutor-learner pairs to meet for literacy purposes during
regular HML library hours, including tutor/learner pairs from other
ReadMCFL locations
• Allow tutors and/or learners to use HML public access computers
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MCFL-HML Literacy program MOU 4-2014
46
whatsoever, and from all costs, damages, expenses, charges, debts and liabilities
whatsoever arising out of any actual or alleged act, omission and/or negligence
by HML or the City of Carmel-By-the-Sea and/or their successors, assigns,
directors, officers, employees, volunteers and other agents while offering
services relating to this MOU. The defense, indemnity and hold harmless
obligations set forth herein shall remain in full force and effect during the term
of this MOU, and shall survive the termination or expiration of this MOU for any
actual or alleged act, omission and/or negligence that occurred during the term
of this MOU.
b. MCFL will agree to defend, indemnify and hold harmless HML and the City of
Carmel-By-the-Sea and their successors, assigns, trustees, officers, employees,
agents, and volunteers from and against all actions, causes of action, claims and
demands whatsoever, and from all costs, damages, expenses, charges, debts and
liabilities, whatsoever, arising out of any actual or alleged act, omission and/or
negligence by MCFL or its successors assigns, directors, officers, employees,
volunteers and other agents while performing its obligations under or related to
this MOU. The defense, indemnity and hold harmless obligations set forth herein
shall remain in full force and effect during the term of this MOU, and shall
survive the termination or expiration of this MOU for any actual or alleged act,
omission and/or negligence that occurred during the term of this MOU.
VII. EFFECTIVE DATE AND SIGNATURE
This MOU shall be effective upon the signature of each party's authorized officials. It
shall be in force from the date of the last authorized signature below to June 30, 2018.
Extension of this MOU may be affected at any time upon written agreement by both
parties. The MOU may be dissolved upon mutual agreement or by either party with 30
days written notice to the other party.
Each party shall indicate agreement with this MOU by their signatures.
Signature: Date: _____ _
Janet Bombard, Library Director
Harrison Memorial Library, Ocean Ave. and Lincoln St., Carmel-by-the-Sea, CA 93921
Signature: Date: _____ _
Jayanti Addleman, County Librarian
Monterey County Free Libraries, 188 Seaside Circle, Marina, CA 93933
(831} 883-7573
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