CITY COUNCIL: Amendment to Consultant Services Agreement with Montery Bay Planning Services

Meeting Date: December 2, 2008
Prepared by: Joyce Giuffre,
Admin. Services Director

City Council
Agenda Item Summary

Name: Consideration of a Resolution amending the automobile mileage clause in the consultant services agreement with Monterey Bay Planning Services.

Description: On July 1, 2008, the City Council passed Resolution 2008-45, approving a consultant services agreement with Monterey Bay Planning Services. The consultant provides planning services to the City, including work on the General Plan, Local Coastal Land Use Plan, revision to ordinances, and advice on CEQA documents.

Section II, C.2. of the original agreement (Attachment “B”) included compensation for automobile mileage. City staff recommends that this section be eliminated and Section II, C.1 be revised to allow for mileage reimbursement for authorized travel only. This change will make the agreement consistent with other consultant agreements.

Overall Cost:
City Funds: N/A

Grant Funds: N/A
Staff Recommendation: Approve the Resolution.

Decision Record: Resolution 2008-45 dated July 1, 2008 approving the new consultant agreement with Monterey Bay Planning Services.

Reviewed by:


Rich Guillen, City Administrator Date


CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2008-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AMENDING THE AUTOMOBILE MILEAGE CLAUSE IN THE CONSULTANT SERVICES AGREEMENT WITH MONTEREY BAY PLANNING SERVICES

WHEREAS, Resolution 2008-45, dated July 1, 2008 approved the consultant services agreement with Monterey Bay Planning Services; and

WHEREAS, the City desires to amend Section II.C, Compensation by allowing for mileage reimbursement based on authorized travel only.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:

1. Authorize the City Administrator to sign the amendment to the consultant services Agreement with Monterey Bay Planning Services (Attachment “A”).

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 2nd day of December 2008, by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED:

_____________________
Heidi Burch, City Clerk

ATTEST:

_______________________
SUE McCLOUD, MAYOR


ATTACHMENT “A”
AMENDMENT TO CONSULTANT AGREEMENT BETWEEN THE CITY OF CARMEL-BY-THE-SEA AND
MONTEREY BAY PLANNING SERVICES EXECUTED ON JULY 1, 2008
Effective December 2, 2008, the following subsection is amended as follows:

II. Compensation
C. City will compensate Consultant for actual out-of-pocket expenses incurred by Consultant in connection with services performed in accordance with the
following schedule:

1. Incurred Expenses – by an amount equal to actual incurred expenses and within the limits established in the attached scope of work and budget. Such expenses include, but are not limited to, authorized travel by automobile (at current mileage rate allowed by the Internal Revenue Service) or common carrier, longdistance telephone calls and other similar expenses. Incurred expenses do not include normal overhead expenses.

2. Photocopies – at the rate of $.10 per page for each document copy in excess of ten (10) document copies or as specified in the attached scope of work and budget.

City of Carmel-by-the-Sea Monterey Bay Planning Services


_________________________ _________________________
Rich Guillen Date Brian Roseth Date
City Administrator Principal