CITY COUNCIL: Resolution Approving Contract Change Orders for Manufacture of Saber PUC Pumper Fire Engine

Meeting Date: December 2, 2008
Prepared by: Joyce Giuffre,
Admin Services Director

City Council
Agenda Item Summary

Name: Consideration of a Resolution approving contract change orders totaling $9,323 for the manufacture of a Saber PUC Pumper Fire Engine.

Description: On August 5, 2008, the City Council passed Resolution 2008-54, approving a contract with Pierce Manufacturing for the design and manufacture of a Saber PUC Pumper Fire Engine in the amount of $427,645.44. The contract was signed and the fire engine is now being constructed.

A New Apparatus Committee was formed by three members of the City’s Fire Department: Captain Ian Watts, Engineer Ken Hutchinson, and Paid-Call Battalion Chief John Trenner. The Committee met with Pierce Manufacturing to review the preliminary construction phase of the new fire engine.

The Committee’s goal was to verify and finalize the proper technical specifications are in compliance with National Fire Protection Association (NFPA) standards. Based on the Committee’s meeting with Pierce, contract change orders totaling $9,323 were identified per Attachment “A”. Approving the change orders will ensure the fire engine is properly equipped for the needs of Carmel-by-the-Sea and meet NFPA standards. The estimated completion date for the fire engine is late March 2009.

Overall Cost:
City Funds: $9,323 plus estimated finance charges of $2,017 for a total of $11,340 (assuming seven-year financing, the estimated increase to the annual lease cost is $1,620)
Grant Funds: N/A

Staff Recommendation: Approve the Resolution.

Decision Record: Resolution 2008-54 dated August 5, 2008, approving the new contract with Pierce Manufacturing to manufacture a Saber PUC Pumper fire engine in the amount of $427,645.44

Reviewed by:


Rich Guillen, City Administrator Date


CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2008-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA APPROVING CONTRACT CHANGE ORDERS TOTALING $9,323 FOR THE MANUFACTURE OF A SABER PUC PUMPER FIRE ENGINE

WHEREAS, Resolution 2008-54, dated August 5, 2008, approved a contract with Pierce Manufacturing for the design and manufacture of a Saber PUC Pumper Fire Engine in the amount of $427,645.44; and

WHEREAS, contract change orders totaling $9,323 per Attachment “A” have been identified as necessary to properly equip the fire engine and to comply with National Fire Protection Association (NFPA) standards.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:

1. Approve contract change orders totaling $9,323 per Attachment “A”.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 2nd day of December 2008, by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
SIGNED:

_____________________
Heidi Burch, City Clerk

ATTEST:

_______________________
SUE McCLOUD, MAYOR


Carmel By the Sea FD Changes for job # 21568
# OPTION DESCRIPTION OF CHANGE QTY ACTION COST

47 Total of changes made, this amount will be due and payable upon delivery of the unit $ 9,323.00