CITY COUNCIL: Resolution Amending Agreement with Denise Duffy & Associates for Flanders Mansion Property EIR

Meeting Date: 2 June 2009
Prepared by: Joyce Giuffre, Administrative Services Director

City Council
Agenda Item Summary

Name: Consideration of a Resolution amending the agreement with Denise Duffy & Associates to prepare an environmental impact report for the Flanders Property in an amount not to exceed $72,572.

Description: The contract for Denise Duffy & Associates, dated July 25, 2008, outlined the preparation of an EIR using existing information on the property and from the Flanders Property Final EIR, dated August 2005. The scope of work included defining parameters for project description; preparing an administrative draft of the EIR for comment by staff; preparing a draft EIR for public circulation; preparing responses to comments on the draft EIR; and attending public hearings.

On March 6, 2009, Denise Duffy & Associates submitted a Contract Amendment that included meeting attendance, preparation of environmental documents and project
management, in amount not to exceed $9,500, as outlined in Attachment “A”.

On March 12, 2009, Denise Duffy & Associates submitted a second Contract Amendment that included additional tasks associated with the Final Recirculated Draft Environmental Impact Report on the Flanders Property, in an amount not to exceed
$32,000, as outlined in Attachment “B”.

Finally, on May 8, 2009, Denise Duffy & Associates requested a third Contract Amendment for further additional professional services in connection with the Final
Recirculated Draft Environmental Impact Report on the Flanders Property, in an amount not to exceed $36,072.

Overall Cost:
City Funds: $77,572.00 (Account 01-61051-0040).
Funds to be transferred from the General Operating Reserve.

Staff Recommendation: Adopt the Resolution.

Important Considerations: The original contract for Denise Duffy & Associates, dated July 25, 2008, was not to exceed $67,000 to prepare an EIR to provide a comprehensive project description and list all the appropriate project objectives and alternatives that are required under CEQA.

Decision Record: Adopted Resolution 2008-49, approving an agreement with Denise Duffy & Associates, to prepare an EIR in an amount not to exceed $67,000.

Reviewed by:


Rich Guillen, City Administrator Date

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AMENDING THE AGREEMENT WITH DENISE DUFFY & ASSOCIATES TO PREPARE AN ENVIRONMENTAL IMPACT REPORT FOR THE FLANDERS PROPERTY IN AN AMOUNT NOT TO EXCEED $77,572

WHEREAS, Denise Duffy & Associates (DDA) is a qualified environmental firm that prepares Environmental Impact Reports; and

WHEREAS, the City has contracted with DDA to prepare a final EIR for the Flanders Property; and

WHEREAS, DDA is familiar with the Flanders property and will provide continuity in preparing the final draft EIR; and

WHEREAS, DDA submitted two Contract Amendments to provide the additional services outlined in Attachments “A” and “B”.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:
1. Authorize the execution of the DDA contract amendment dated March 6th, 2009 in the amount of $9,500 (see Attachment “A”).

2. Authorize the execution of the DDA contract amendment dated March 12th, 2009 in the amount of $32,000 (see Attachment “B”).

3. Authorize the execution of the DDA contract amendment invoice dated May 8, 2009
in the amount of $36,072.

4. Authorize payment for the professional services rendered in the agreements from
Account 01-61051-0040 and transfer funds in the amount of $77,572 from the
General Operating Reserve.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 2nd day of June, 2009, by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED:

_______________________
SUE McCLOUD, MAYOR

ATTEST:

_____________________
Heidi Burch, City Clerk