CITY COUNCIL: Budget Calendar Fiscal Year 2010/2011

CITY OF CARMEL-BY-THE-SEA
FISCAL YEAR 2010/2011
BUDGET CALENDAR

DATE ACTIVITY RESPONSIBILITY
DECEMBER 2009
18-31 December Preparation of departmental worksheets Administrative Services Director
JANUARY 2010
5 January (Tues) Submittal of 2010/11 Budget Calendar
(4:30 pm, City Hall Council Chambers) Regular City Council Meeting
11 January through 5
February
Admin Svcs Director & Finance Specialist calculates departments’ personnel/payroll staff figures and meets with department staff responsible for budget preparation.
Admin Svcs Director & Finance
Specialist
All Departments
To be scheduled All City employees Mid-Year Budget review by
City Administrator
(9:00 a.m., City Hall Council Chambers)
City Employees
FEBRUARY 2010
2 February (Tues) Mid-Year 2009/10 Budget Review
(4:30 pm, City Hall Council Chambers)
Regular City Council Meeting
9 February (Tues) Distribute departmental worksheets to Dept
Directors/Managers
Administrative Services Director
18 February (Thurs) Department Managers’ budget informational
meeting to discuss Capital Budget and to distribute
updated budget calendar.
(10:00 a.m. City Hall Conference Room)
Administrative Services Director
All Department Directors/Managers
and members of their staff responsible
for budget preparation should attend.
MARCH 2010
10 March (Wed) Department budgets due including revenue projections, a complete funding analysis of departmental requests for Capital items and annual updated fee schedules.
Department Directors/Managers
12 March (Fri) Receive FY 2010/11 goals from Boards and
Commissions.
City Hall Staff Liaison
23 March (Tues) City Council Budget Workshop. City Council will
set their 3-Year Work Program (goals) and
priorities at this workshop.
(4:30 p.m., City Hall Council Chambers)
Special City Council Workshop
APRIL 2010
6 April (Tues) Proposed Budget submitted to City Administrator Administrative Services Director
8 April (Thurs) Department Managers’ Retreat to review budget
priorities.
(10:00 A.M., Sunset Center, Bingham room)
All Department Directors/Managers
and other designated staff
(Mandatory)
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K:\Shared\CITYHALL\DATA\CITY CLERK\COUNCIL\PACKETS\2010\January 5, 2010\Calendar 2010-11 (3).doc, 12/29/2009
DATE ACTIVITY RESPONSIBILITY
APRIL 2010 (cont’d)
9 – 16 April Re-calculation of department budget proposals
following Department Managers’ Retreat and begin
preparing draft budget document.
Budget Team
14 April (Wed) Planning Commission review 5-Year Capital
Budget Draft.
(4:30 p.m., City Hall Chambers)
Planning Commission
19 April (Mon) Budget Team submits budget information for
preliminary budget printing.
Budget Team
26 April (Mon) Budget development update at Monday Morning
Management Team meeting
(9:00 a.m., City Hall Conference Room)
City Administrator
All Department Directors
27 April (Tues) Council receives proposed budget documents
from City Administrator.
(4:30 p.m., City Hall Council Chambers)
Special City Council Meeting
MAY 2010
5 May (Wed) Deadline for City Council to submit written
questions regarding the proposed budget so that
staff can research the questions.
City Council
17 May (Mon) City Council receives responses to their written
questions from City Administrator
City Administrator & Admin Svcs
Director
20 May (Thurs) City Council workshop study session and public
hearing to review/adopt budget
(4:30 p.m., City Hall Council Chambers)
Special City Council Meeting
27 May (Thurs) City Council workshop study session and public
hearing to review/adopt budget
(4:30 p.m., City Hall Council Chambers)
Special City Council Meeting
(if budget not adopted on May 20)
NOTE: Scheduled dates for City Council budget introduction, review and public hearings are tentative
and are subject to change.
Initial printing January 5, 2010