COMMUNITY ACTIVITIES & CULTURAL COMMISSION AGENDA & MINUTES March 2010

SPECIAL MEETING OF THE
CITY OF CARMEL-BY-THE-SEA
COMMUNITY ACTIVITIES & CULTURAL COMMISSION
AGENDA
Regular Meeting
Wednesday, March 17, 2010, 10:00 AM
City Hall
East Side Monte Verde Council Chambers between Ocean and Seventh Avenues
I. Call to Order

II. Roll Call-Clyde Klaumann, Dixie Dixon, Donna Jett, Conrad Kohrs, Ruth Rachel

III. Pledge of Allegiance

IV. Goals of Commissioners for 2010

VI. Review of Fees for Special Events

V. Adjournment

The next regular meeting of the Community Activities & Cultural Commission Is Tuesday, April 13, 2010 at 9:30 AM

Any writings or documents provided to a majority of the Community Activities & Cultural Commission regarding any item on this agenda will be made available for public inspection by calling the Community Services Department at 831/620.2020.


CITY OF CARMEL-BY-THE-SEA
COMMUNITY ACTIVITIES & CULTURAL COMMISSION
AGENDA
Regular Meeting
Tuesday, March 9, 2010, 9:30 AM
City Hall
East Side Monte Verde
between Ocean and Seventh Avenues

I. Roll Call-Clyde Klaumann, Dixie Dixon, Donna Jett, Conrad Kohrs, Ruth Rachel

II. Pledge of Allegiance

III. Appearances

Anyone wishing to address the Commission on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak. Matters not appearing on the Community Activities & Cultural Commission agenda will not receive action at this meeting. Presentation will be limited to three minutes, or as established by the Community Activities & Cultural Commission.

IV. Approval of minutes for the meeting of February 9, 2010.

V. Orders of Business
A. Goals of Commissioners for 2010 (Continued from February 9, 2010 meeting)

B. Review of Fees for Special Event Permits

VII. Announcements from the Chair and/or Commissioners

VIII. Announcements from the Assistant City Administrator – Receive and Discuss Reports, provide direction as necessary.
• Special Event Permits
 14th Annual Breakfast with the Bunny in Bunnyland: Sat., Apr. 3, 2010, 8:30 a.m.
 17th Annual Carmel Art Festival, May 13-17, 2010
 30th Annual Surf-About Contest, TBD
 Memorial Day Ceremony, Mon., May 31, 2010, 11:00 a.m., Devendorf Park
 4th of July Celebration, Sun., July 4, 2010, Devendorf Park 12:00 Noon
 3rd Annual Carmel-by-the-Sea Concours on the Avenue, Tues., Aug. 10, 2010, 11:30 a.m.
 Concours d’Elegance Vintage Car Parade & Display, Thurs., Aug. 12, 2010, 11:30 a.m.
 PG Auto Rally, Fri., Aug. 13, 2010
 49th Annual Sandcastle Contest, TBD
 Carmel High Homecoming Parade, TBD
 2nd Annual Carmel Art & Film Festival, October 6-10, 2010
 94th City Birthday Party & Halloween Parade, Oct. 30, 2010, 11:00 AM/12 Noon Lunch
 Veteran’s Day Ceremony, Thurs., Nov. 11, 2010, 11:00 a.m., Devendorf Park

IX. Future Agenda Items
A.

X. Adjournment

The next regular meeting of the Community Activities & Cultural Commission Is Tuesday, April 13, 2010 at 9:30 AM

Any writings or documents provided to a majority of the Community Activities & Cultural Commission regarding any item on this agenda will be made available for public inspection by calling the Community Services Department at 831/620.2020.

MINUTES
COMMUNITY ACTIVITIES & CULTURAL COMMISSION
CITY OF CARMEL-BY-THE-SEA

MARCH 9, 2010

I. CALL TO ORDER AND ROLL CALL PRESENT: Commission Members Klaumann, Rachel, Dixon, Jett &
Kohrs (arrived at 9:35 a.m.)
ABSENT: NONE
STAFF PRESENT: Heidi Burch, Assistant City Administrator Cindi Lopez-Frincke, Community Services Assistant

II. PLEDGE OF ALLEGIANCE

Members of the audience joined Commission Members in the pledge of allegiance.

III. APPEARANCES

Nancy Budd, Director of the Center for Photographic Art addressed the Commission regarding the Center’s proposal on how to support youth in the area by photography. She will attend the April 13, 2010, Commission meeting with the Center’s proposal.

IV. APPROVAL OF MINUTES

Commissioner JETT moved ratification of the minutes from the February 9, 2010, meeting seconded by Commissioner DIXON and carried by the following roll call vote:

AYES: DIXON, JETT, RACHEL, KOHRS
NOES: NONE
ABSENT: NONE
ABSTAIN: KLAUMANN

V. ORDERS OF BUSINESS

A. Goals of Commissioners for 2010

Following the tour of the Vista Lobos Complex the Commissioners determined that the linoleum floors throughout the room, in the kitchen, utility room and restroom need cleaning on a regular basis, or possibly be replaced. Another suggestion was to apply a new coat of paint throughout the main room, utility room, restroom and kitchen, plus purchasing and installing metal shelves for more storage in the kitchen area.

Assistant City Administrator, Heidi Burch, advised the Commission that Goals of the Commission need to be completed by March 25, 2010, and suggested that the Commissioners write down their ideas and Commissioner DIXON offered to draft a proposal once all suggestions were received by her. In order to complete the Goals of the Commission it was agreed to hold a Special Meeting to address the goals as well as further discuss reviewing Fees for Special Event Permits. The Special Meeting will be held Wednesday, March 17, 2010, at 10:00 a.m.

B. Review of Fees for Special Event Permits

Corporal Steve Rana addressed the Commission regarding charging a $125 non-refundable processing fee for all requests for a special event permit. The Commission was given an outline of what fees could be charged for events. The Commission agreed to review the memo on their own then to further discuss this matter at the March 17,2010, Special Commission Meeting.

VI. ANNOUNCEMENTS FROM THE CHAIR AND/OR COMMISSIONERS

None.
VII. ANNOUNCEMENTS FROM THE ASSISTANT CITY ADMINISTRATOR-RECEIVE AND DISCUSS REPORTS, PROVIDE DIRECTION AS NECESSARY.

VIII. FUTURE AGENDA ITEMS

A. Presentation by Nancy Budd, Director of the Center for Photographic Art
B.

IX. ADJOURNMENT

There being no further business to come before the Commission, Chair Klaumann adjourned the meeting at 10:13 a.m.


Respectfully submitted,


___________________________________________
Cindi Lopez-Frincke, Community Services Assistant

ATTEST:


_______________________________________
Clyde Klaumann, Chair of the Commission