COMMUNITY ACTIVITIES & CULTURAL COMMISSION AGENDA & MINUTES May 2010

CITY OF CARMEL-BY-THE-SEA
COMMUNITY ACTIVITIES & CULTURAL COMMISSION
AGENDA
Regular Meeting
Tuesday, May 11, 2010, 9:30 AM
City Hall
East Side Monte Verde between Ocean and Seventh Avenues


I. Roll Call-Clyde Klaumann, Dixie Dixon, Donna Jett, Conrad Kohrs, Ruth Rachel

II. Pledge of Allegiance

III. Appearances

Anyone wishing to address the Commission on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak. Matters not appearing on the Community Activities & Cultural Commission agenda will not receive action at this meeting. Presentation will be limited to three minutes, or as established by the Community Activities & Cultural Commission.

IV. Approval of minutes for the meeting of April 13, 2010.

V. Orders of Business
A. Presentation by Susan Love and Mike Dove- “Run in the Name of Love 5K”

B. Presentation by Carrie Ann, Dawson Cole Galleries for a request to put a resin statue in Devendorf Park during the U.S. Open.

VI. Announcements from the Chair and/or Commissioners

VII. Announcements from the Assistant City Administrator – Receive and Discuss Reports, provide direction as necessary.

• Special Event Permits
 17th Annual Carmel Art Festival, May 13-17, 2010
 30th Annual Surf-About Contest, Sat., May 22 & Sun., May 23, 2010, 7:00 a.m.
 Memorial Day Ceremony, Mon., May 31, 2010, 11:00 a.m., Devendorf Park
 4th of July Celebration, Sun., July 4, 2010, Devendorf Park 12:00 Noon
 3rd Annual Carmel-by-the-Sea Concours on the Avenue, Tues., Aug. 10, 2010, 11:30 a.m.
 Concours d’Elegance Vintage Car Parade & Display, Thurs., Aug. 12, 2010, 11:30 a.m.
 PG Auto Rally, Fri., Aug. 13, 2010, Ocean Ave., 6:00 p.m.
 Forest Theatre Centennial Celebration; Sun., Aug. 29, 2010; 4:00 to 8:00 p.m.
 49th Annual Sandcastle Contest, TBD
 Carmel High Homecoming Parade, TBD
 2nd Annual Carmel Art & Film Festival, October 6-10, 2010
 94th City Birthday Party & Halloween Parade, Oct. 30, 2010, 11:00 AM/12 Noon Lunch
 Veteran’s Day Ceremony, Thurs., Nov. 11, 2010, 11:00 a.m., Devendorf Park
 Holiday Tree Lighting Ceremony, Fri., Dec. 3, 2010, 5:45 p.m., Ocean Ave.

VIII. Future Agenda Items

IX. Adjournment

The next regular meeting of the Community Activities & Cultural Commission Is Tuesday, June 8, 2010 at 9:30 AM

Any writings or documents provided to a majority of the Community Activities & Cultural Commission regarding any item on this agenda will be made available for public inspection by calling the Community Services Department at 831/620.2020.

MINUTES
COMMUNITY ACTIVITIES & CULTURAL COMMISSION
CITY OF CARMEL-BY-THE-SEA

MAY 11, 2010

I. CALL TO ORDER AND ROLL CALL PRESENT: Commission Members Klaumann, Rachel, Dixon, Jett
ABSENT: Kohrs
STAFF PRESENT: Heidi Burch, Assistant City Administrator Cindi Lopez-Frincke, Community Services Assistant

II. PLEDGE OF ALLEGIANCE

Members of the audience joined Commission Members in the pledge of allegiance.

III. APPEARANCES

None.

IV. APPROVAL OF MINUTES

Commissioner DIXON moved ratification of the minutes from the April 13, 2010, meeting seconded by Commissioner RACHEL and carried by the following roll call vote:

AYES: KLAUMANN, DIXON, JETT, RACHEL
NOES: NONE
ABSENT: KOHRS
ABSTAIN: NONE

V. ORDERS OF BUSINESS

A. Presentation by Susan Love and Mike Dove – “Run in the Name of Love 5K”

Susan Love presented the Commission her proposal for an event entitled RUN IN THE NAME OF LOVE 5K to be held Sunday, June 19, 2011, including a detailed map for the 5K run and 2K walk.

After discussion, a motion was made by Commissioner JETT, seconded by Commissioner DIXON for recommendation to the City Council for this event to proceed. The motion was carried by the following roll call vote:

AYES: KLAUMANN, DIXON, JETT, RACHEL
NOES: NONE
ABSENT: KOHRS
ABSTAIN: NONE

B. Presentation by Carrie Ann, Dawson Cole Galleries for a request to put a resin statue in Devendorf Park during the U.S. Open

Ms. Ann presented the Commission her special event permit and photographs of the resin statue the Dawson-Cole Gallery would like to put in Devendorf Park during the U.S. Open held June 11 through June 21, 2010. Ms. Ann will be present during the June 8, 2010 Council meeting.

After discussion, a motion was made by Commissioner DIXON, seconded by Commissioner RACHEL for recommendation to the City Council for this event to proceed. The motion was carried by the following roll call vote:

AYES: KLAUMANN, DIXON, JETT, RACHEL
NOES: NONE
ABSENT: KOHRS
ABSTAIN: NONE

VI. ANNOUNCEMENTS FROM THE CHAIR AND/OR COMMISSIONERS

Commissioner JETT updated the Commissioners regarding the Forest Theater Centennial event to be held August 29, 2010.

VII. ANNOUNCEMENTS FROM THE ASSISTANT CITY ADMINISTRATOR-RECEIVE AND DISCUSS REPORTS, PROVIDE DIRECTION AS NECESSARY.
None.

VIII. FUTURE AGENDA ITEMS

A. Discuss canceling the August 10, 2010 Community Activities & Cultural Commission meeting.

IX. ADJOURNMENT

There being no further business to come before the Commission, Chair Klaumann adjourned the meeting at 10:25 a.m.

Respectfully submitted,


___________________________________________
Cindi Lopez-Frincke, Community Services Assistant

ATTEST:

_______________________________________
Clyde Klaumann, Chair of the Commission