CITY COUNCIL: Resolution Authorizing Establishment of a Cooperative Purchasing Agreement for Grid Pruning Project & Award Contract to West Coast Arborists, Inc.

Meeting Date: October 5, 2010
Prepared by: Mike Branson

City Council
Agenda Item Summary

Name: Consideration of a Resolution authorizing the establishment of a cooperative purchasing
agreement for a grid pruning project and award the contract for the project to West Coast Arborists, Inc. in an amount not to exceed $36,979.

Description: Grid pruning, which involves safety and structural pruning of public trees, is a Forestry Division project for FY 2010-2011. It was budgeted in the amount of $36,979. A cooperative purchase agreement, based on the competitive bid process and awarded contract for tree maintenance by the City of Monterey to West Coast Arborists, Inc., will provide the City of Carmel-by-the-Sea with an efficient, lowcost resource for tree pruning and related services.
Overall Cost:

City Funds: $36,979

Grant Funds: None

Staff Recommendation: Adopt a Resolution approving a cooperative purchasing agreement for a grid pruning project and award the contract for the project to West Coast Arborists, Inc. in an amount not to exceed $36,979.

Important Considerations: West Coast Arborists, Inc. has worked for Carmel-by-the-Sea and other local cities including Monterey, Salinas, Pacific Grove, and Soledad. The rates and terms that WCA has offered to Carmel are based on the City of Monterey’s “Tree Maintenance Open End Contract” now in effect. Cooperative purchase agreements and contract awards for public works projects are allowed under Municipal Code Sections 3.12.170 and 3.12.430.

Decision Record: The City Council authorized a similar contract under a cooperative purchase
agreement with West Coast Arborists Inc. in FY 2009-2010.

Reviewed by:

______________________________ _________________
Rich Guillen, City Administrator Date

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2010-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE ESTABLISHMENT OF A COOPERATIVE PURCHASING AGREEMENT FOR A GRID PRUNING PROJECT AND AWARD THE CONTRACT FOR THE PROJECT TO WEST COAST ARBORISTS, INC. IN AN AMOUNT NOT TO EXCEED $36,979

WHEREAS, $36,979 has been budgeted for grid pruning of urban forest trees; and

WHEREAS, the City is able to take advantage of a cooperative purchasing agreement, as allowed per Municipal Code sections 3.12.170 and 3.12.430, because the City of Monterey conducted a competitive bid process for a like project; and

WHEREAS, West Coast Arborists, Inc. was the low bidder and its contract has been renewed for FY 2010-11.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:

1. Authorize the City Administrator to execute a contract with West Coast Arborists, Inc., for tree maintenance in an amount not to exceed $36,979.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 5th day of October 2010, by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED,

___________________________
SUE McCLOUD, MAYOR

ATTEST:

________________________________
Heidi Burch, City Clerk