CITY COUNCIL: Resolution Authorizing Participation in a Multi-Agency Agreement for Maintenance & Operation of County-Wide Mobile Data Communication System

Meeting Date: October 5, 2010
Prepared by: George Rawson, Public Safety Director

City Council
Agenda Item Summary

Name: Consideration of a Resolution authorizing participation in a multi-agency agreement for the maintenance and operation of a County-wide mobile data communication system in the amount of $2,760.

Description: The Carmel-by-the-Sea Fire Department received grant-funded Mobile Data Computers (MDCs), and must now participate in multi-agency agreements to ensure this equipment will be properly maintained and operated.

Overall Cost:
City Funds: $ 2,760 annual estimate

Staff Recommendation: Approve the Resolution.

Important Considerations: Participation in the proposed agreement is vital to maintaining
regional viability of this public safety communication system.

Decision Record: Resolution 2010-06, authorizing City participation in the MDC project.

Reviewed by:

______________________________ _________________
Rich Guillen, City Administrator Date

CITY OF CARMEL–BY-THE-SEA
STAFF REPORT
TO: MAYOR McCLOUD AND COUNCIL MEMBERS
THROUGH: RICH GUILLEN, CITY ADMINISTRATOR
FROM: GEORGE E.RAWSON, PUBLIC SAFETY DIRECTOR
DATE: SEPTEMBER 20, 2010
SUBJECT: CONSIDERATION OF A RESOLUTION AUTHORIZING PARTICIPATION IN A MULTIAGENCY AGREEMENT FOR THE MAINTENANCE AND OPERATION OF A COUNTY-WIDE MOBILE DATA COMMUNICATION SYSTEM IN THE AMOUNT OF $2,760

RECOMMENDED MOTION:
Adopt the Resolution.

BACKGROUND:
In January 2010, City Council approved a Resolution accepting Federal Emergency Management Agency (FEMA)/Assistance to Firefighters grant funds to participate in a County-wide Mobile Data Communication System (MDCS). The FEMA grant paid for expenses associated with procuring and installing two Mobile Data Computers (MDCs) on City fire apparatus. The Fire Department’s ability to have ongoing participation in this project requires Council approval so that City staff may execute multi agency agreements pertaining to governance and cost sharing.

STAFF REVIEW:
The agreements relating to governance and cost-share criteria authorize the Monterey County Emergency Communications Users Advisory Committee (ECUAC) as the governing authority for the MDCS system. Provisions within the agreements specify system-wide operating and maintenance costs are determined based on how many agency devices access the MDCS system infrastructure or
software application.

The ECUAC appointed a Mobile Data Subcommittee to consider policy, funding, and technical issues related to the MDCS. Upon signing of the agreement, the City is assured one voting position (by a fire representative) on the Subcommittee.

The scope of responsibility assigned to the Subcommittee includes policy, funding, and technical related recommendations to the ECUAC for action. Monterey County will be the administering agency responsible for maintaining and operating the MDCS in a manner that ensures compliance to all applicable federal, state, and local laws, rules, and regulations.

FISCAL IMPACT:
Yearly recurring cost: $ 2,760 ($115/month per device)
Funds for this project were included in the Fire Department FY 2010-11 adopted budget.

SUMMARY:
Approving the attached Resolution supports the Fire Department’s ability to access automated information systems to enhance response time, and other valuable information relating to fire operational effectiveness.

CITY COUNCIL
CITY OF CARMEL-BY-THE-SEA
RESOLUTION 2010 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING PARTICIPATION IN A MULTI-AGENCY AGREEMENT FOR THE MAINTENANCE AND OPERATION OF A COUNTY-WIDE MOBILE DATA COMMUNICATION SYSTEM IN THE AMOUNT OF $2,760

WHEREAS, the County of Monterey received a Federal grant in 1999 to implement a County-wide mobile data communications system (MDCS) in Monterey County, and

WHEREAS, the resultant MDCS system is used by all Monterey County law enforcement and fire agencies, and

WHEREAS, there has been no MDCS system governance or cost-share agreement in effect since the initial system procurement and deployment, and

WHEREAS, the City of Carmel-by-the-Sea desires to participate in a governance and cost-share agreement that fairly and equitably distributes MDCS system operating and maintenance costs among the user agencies, and

WHEREAS, the Monterey County Emergency Communications Users Advisory Council has approved a draft Multi-Agency Agreement for the Maintenance and Operation of the County-Wide Mobile Data Communication System.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:

1. Authorize the City Manager to sign a multi-agency agreement confirming the City’s participation in the maintenance and operation of the County-wide mobile data communication system (MDCS).

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA on this 5th day of October 2010 by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:


SIGNED:
_________________________
SUE McCLOUD, MAYOR

ATTEST:

____________________________
Heidi Burch, City Clerk