CITY COUNCIL: AGENDA & MINUTES January 2011

Regular Meeting
Tuesday, January 4, 2011
4:30 p.m., Open Session

Live video streaming available at:
www.ci.carmel.ca.us

Broadcast date
Sunday, January 9, 2011
8:00 a.m., MCAET Channel 26

City Hall
East side of Monte Verde Street between Ocean and Seventh Avenues

Hearing assistance units are available to the public for meetings held in the Council Chambers

The City Council welcomes your interest and participation. If you want to speak on an agenda item during its review, you may do so when the Mayor opens the item for public comment. Persons are not required to give their names but it is helpful in order that the City Clerk may identify them in the minutes of the meeting. Please keep remarks to a maximum of three (3) minutes, or as otherwise established by the City Council. Always speak into the microphone, as the meeting is recorded on tape.

I. Call to Order

II. Roll Call

III. Pledge of Allegiance

IV. Extraordinary Business
A. Recognition of Paul Bystrowski of Monterey Insurance Agencies for his ongoing support of the Carmel Fire Department.

B. Presentation of Certificate of Recognition to Karen Love upon her retirement from the City.

C. Recognition of Officer Greg Johnson and fire personnel for saving the life of a choking victim on December 10, 2010.

D. Recognition of Marikay Morris for exceptional volunteer service.

E. Presentation of Certificate of Appreciation to Interim Building Inspector Michael Rachel.

V. Announcements from Closed Session, from City Council Members and the City Administrator.
A. Announcements from Closed Session.

B. Announcements from City Council members (Council members may ask a question for clarification, make a brief announcement or report on his or her activities).

C. Announcements from City Administrator.
1. Present FY 2009-10 Draft Audited Financial Statements by Ralph Marcello, Marcello & Company CPAs.

2. Present budget calendar for FY 2011/2012.

3. Report on the Monterey County Plan and the projected Carmel Valley traffic impacts.

VI. Public Appearances
Anyone wishing to address the City Council on matters within the jurisdiction of the City and are not on the agenda may do so now. Matters not appearing on the City Council’s agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three (3) minutes, or as otherwise established by the City Council. Persons are not
required to give their names, but it is helpful for speakers to state their names in order that the City Clerk may identify them in the minutes of the meeting.

Always speak into the microphone, as the meeting is recorded. The City Council Chambers is equipped with a portable microphone for anyone unable to come to the podium. Assisted listening devices are available upon request of the City Clerk. If you need assistance, please advise Heidi Burch as to which item you would like to comment on and the microphone will be brought to you.

VII. Consent Calendar
These matters include routine financial and administrative actions, which are usually approved by a single majority vote. Individual items may be removed
from Consent by a member of the Council or the public for discussion and action.
A. Ratify the minutes for the regular meeting of December 7, 2010.

B. Ratify the bills paid for the month of December 2010.

C. Consideration of a Resolution awarding recycling grants totaling $12,400.85 to four nonprofit organizations.

D. Consideration of a Resolution authorizing the Carmel Police Department to renew the Jail Services agreement with the City of Monterey for use of its jail facilities.

E. Consideration of a Resolution authorizing the funding of reimbursable costs related to 911 Public Safety Answering Point System (PASP) communication software upgrades in an amount not to exceed $29,000.

F. Consideration of a Resolution amending the Memorandum of Understanding between the City of Carmel-by-the-Sea and the Carmel International Association of Fire Fighters (IAFF) to extend the term an additional 90 days.

G. Consideration of Resolution authorizing the expenditure of $1,000 from the City Council Discretionary Account to support Carmel’s American Legion Post 512.

VIII. Public Hearings
If you challenge the nature of the proposed action in Court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.
A. None.

IX. Ordinances
A. None.

X. Resolutions
A. Consideration of a Resolution entering into a five-year Joint Strategic Plan with the Harrison Memorial Library Board of Trustees and the Carmel Public Library Foundation whereby the Carmel Public Library Foundation will incrementally assume City costs up to $100,000 for part-time library staffing.

XI. Orders of Council
A. Approve the appointment of Council Member Karen Sharp as the alternate board member to the Carmel Regional Fire Ambulance (CRFA) Joint Powers Authority.

B. Scheduling Future City Council meetings – Please Bring Your Calendar

XII. Adjournment

The next meeting of the City Council will be:
Regular Council Meeting – 4:30 p.m.
Tuesday, February 1, 2011
Council Chambers

The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired (T.D.D.) number is 1-800-735-2929.

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at Carmel-by-the-Sea City Hall, on the east side of Monte Verde Street, between Ocean and 7th Avenues, during normal business hours.

MINUTES
REGULAR CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
January 4, 2011
I. CALL TO ORDER

The regular meeting of the City Council of the City of Carmel-by-the-Sea, California, was held on the above date at the stated hour of 4:35 p.m. Mayor McCloud called the meeting to order.

II. ROLL CALL

PRESENT: Council Members Burnett, Hazdovac, Sharp, Talmage, McCloud
ABSENT: None
STAFF PRESENT: Rich Guillen, City Administrator
Heidi Burch, City Clerk
Mike Calhoun, Interim Police Chief
Sean Conroy, Planning Services Manager
Janet Cubbage, Library Director

III. PLEDGE OF ALLEGIANCE

Members of the audience joined the Mayor and Council Members in the Pledge of Allegiance.

Mayor McCloud requested a moment of silence in honor of Mel Klein.

IV. EXTRAORDINARY BUSINESS
A. Recognition of Paul Bystrowski of Monterey Insurance Agencies for his ongoing support of the Carmel Fire Department.

Mayor McCloud presented a Certificate of Appreciation to Paul Bystrowski.

B. Presentation of Certificate of Recognition to Karen Love upon her retirement from the City.

Mayor McCloud presented a Certificate of Recognition to Karen Love.

C. Recognition of Officer Greg Johnson and fire personnel for saving the life of a choking victim on December 10, 2010.

Interim Chief Calhoun recognized Officer Greg Johnson and Fire Captain Mitch Kastros.

D. Recognition of Marikay Morris for exceptional volunteer service.

Mayor McCloud presented a Certificate of Appreciation to Marikay Morris.

E. Presentation of Certificate of Appreciation to Interim Building Inspector Michael Rachel.

Planning Services Manager Sean Conroy presented the Certificate of Appreciation to Mike Rachel.

V. ANNOUNCEMENTS FROM CLOSED SESSION, FROM COUNCIL MEMBERS AND THE CITY ADMINISTRATOR
A. Announcements from Closed Session.
There was no Closed Session.

B. Announcements from City Council members
Mayor McCloud noted two actions related to the regional water issue: a full-page ad placed in the Monterey Herald by the Monterey Regional Water Management District in response to Administrative Law Judge Marybeth Bushey’s recommendation to deny paying $3.5 million in for mitigation measures on the Carmel River and, secondly, a filing by the Department of Ratepayers Advocates appealing the PUC’s December 2, 2010 approval of the regional water project agreement. She also announced tentative dates for two special Council workshops: a discussion of fire service options on
Tuesday, January 18th and discussion of paid parking on Thursday, January 27th.

Council Member Burnett provided a status report on the Highway 156 Improvement Project.

C. Announcements from City Administrator
1. Present FY 2009-10 Draft Audited Financial Statements by Ralph Marcello,
Marcello & Company CPAs.
This item was continued to the February meeting.

2. Present budget calendar for FY 2011/2012.
City Administrator Guillen presented the budget calendar.

3. Report on the Monterey County Plan and the projected Carmel Valley traffic impacts.

Tim Sanders presented the report.

VI. PUBLIC APPEARANCES
Mayor McCloud opened the meeting to public comment at 5:25 p.m.

Barbara Livingston addressed Council regarding the Carmel Valley traffic impacts and the upcoming workshops.

Adam Moniz and Rebecca Barrymore, from the president of the Forest Theater Guild Board of Directors, addressed Council regarding the Children’s Experimental Theater.

Carolyn Hardy addressed Council regarding the City Administrator, the harassment policy, a “paygo” system, fire services, and revenue enhancements.

Council Member BURNETT moved to bring in the February meeting a discussion
about the financial information that the Council has to make ongoing decisions, seconded by Council Member TALMAGE, and approved unanimously.

Mayor McCloud closed the meeting to public comment at 5:39 p.m.

VII. CONSENT CALENDAR
A. Ratify the minutes for the regular meeting of December 7, 2010.

B. Ratify the bills paid for the month of December 2010.

C. Consideration of a Resolution awarding recycling grants totaling
$12,400.85 to four nonprofit organizations.

D. Consideration of a Resolution authorizing the Carmel Police Department to renew the Jail Services agreement with the City of Monterey for use of its jail facilities.

E. Consideration of a Resolution authorizing the funding of reimbursable costs related to 911 Public Safety Answering Point System (PASP)
communication software upgrades in an amount not to exceed $29,000.

F. Consideration of a Resolution amending the Memorandum of Understanding between the City of Carmel-by-the-Sea and the Carmel International Association of Fire Fighters (IAFF) to extend the term an additional 90 days.

G. Consideration of Resolution authorizing the expenditure of $1,000 from
the City Council Discretionary Account to support Carmel’s American Legion Post 512. Council Member Talmage pulled Item “F” for discussion at end of the meeting and Item “E” for comment.

Council Member Burnett pulled Item “C” for discussion at the end of the meeting.

Council Member BURNETT moved to approve Consent Agenda Items A-B, D, E & G, seconded by Council Member SHARP and carried by the following roll call vote:

AYES: COUNCIL MEMBERS: BURNETT; HAZDOVAC; SHARP; TALMAGE & McCLOUD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE

VIII. PUBLIC HEARINGS
A. None.

IX. ORDINANCES
A. None.

X. RESOLUTIONS
A. Consideration of a Resolution entering into a five-year Joint Strategic Plan with the Harrison Memorial Library Board of Trustees and the Carmel Public Library Foundation whereby the Carmel Public Library Foundation will incrementally assume City costs up to $100,000 for part-time library staffing.

Peter Mollman, Chair of the Board of Directors of the Carmel Public Library Foundation, presented the report.

Mayor McCloud opened the meeting to public comment at 5:56 p.m.

Jim Emery, Carolyn Hardy and Martha Mosher addressed Council.

Mayor McCloud closed the meeting to public comment at 6:03 p.m. and re-opened it at 6:05 p.m.

Amy Donohue, Executive Director of the Carmel Public Library Foundation, addressed Council.

Mayor McCloud closed the meeting to public comment at 6:07 p.m.

Council Member TALMAGE moved to enter into a five-year Joint Strategic Plan with the Harrison Memorial Library Board of Trustees and the Carmel Public Library Foundation whereby the Carmel Public Library Foundation will incrementally assume City costs up to $100,000 per year for part-time library staffing, seconded by Council Member BURNETT and carried by the following roll call vote:

AYES: COUNCIL MEMBERS: BURNETT; HAZDOVAC; SHARP; TALMAGE & McCLOUD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE

XI. ORDERS OF COUNCIL
A. Approve the appointment of Council Member Karen Sharp as the alternate board member to the Carmel Regional Fire Ambulance (CRFA) Joint Powers Authority.

Mayor McCloud opened and closed the meeting to public comment at 6:16 p.m.

Council Member HAZDOVAC moved to approve the appointment of Council
Member Karen Sharp as the alternate board member to the Carmel Regional Fire Ambulance (CRFA) Joint Powers Authority, seconded by Council Member
TALMAGE and carried unanimously.

B. Scheduling Future City Council meetings – Please Bring Your Calendar

VII. CONSENT CALENDAR
Item “C” had been pulled earlier by Council Member Burnett for discussion.

C. Consideration of a Resolution awarding recycling grants totaling $12,400.85 to four nonprofit organizations.

Assistant City Administrator Heidi Burch clarified the awards process.

Mayor McCloud opened the meeting to public comment at 6:22 p.m.

Greg D’Ambrosio, Carolyn Hardy, Barbara Livingston, and Kristy Downing spoke to the issue.

Mayor McCloud opened the meeting to public comment at 6:34 p.m.

Council Member TALMAGE moved to approve Consent Agenda Item C and to bring back the proposal of the Hilton Bialek Project at a subsequent meeting, seconded by Council Member SHARP and carried unanimously.

Item “F” had been pulled earlier by Council Member Talmage for discussion.

F. Consideration of a Resolution amending the Memorandum of Understanding between the City of Carmel-by-the-Sea and the Carmel International Association of Fire Fighters (IAFF) to extend the term an additional 90 days.

Consideration of Consent Item F will be continued so that that Article 5, Section D of the IAFF MOU can be clarified.

XII. ADJOURNMENT
Mayor McCloud declared the meeting adjourned at 6:45 p.m.

Respectfully submitted, ATTEST:

_____________________________ _____________________________
Heidi Burch, City Clerk MAYOR SUE McCLOUD