COMMUNITY ACTIVITIES & CULTURAL COMMISSION AGENDA & MINUTES March 2011

CITY OF CARMEL-BY-THE-SEA
COMMUNITY ACTIVITIES & CULTURAL COMMISSION
SPECIAL MEETING
AGENDA
Regular Meeting
Tuesday March 8, 2011 9:35 AM

City Hall
East Side Monte Verde between Ocean and Seventh Avenues

I. Roll Call-Clyde Klaumann, Dixie Dixon, Donna Jett, Conrad Kohrs, Ruth Rachel

II. Pledge of Allegiance

III. Appearances

Anyone wishing to address the Commission on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak. Matters not appearing on the Community Activities & Cultural Commission agenda will not receive action at this meeting. Presentation will be limited to three minutes, or as established by the Community Activities & Cultural Commission.

IV. Approval of minutes for the meeting of February 8, 2011.

V. Orders of Business
A. Further Review of Special Event Permit

B. Review and Discuss Volunteer List

C. Tour of Vista Lobos – at completion of meeting

VI. Announcements from the Chair and/or Commissioners

VII. Announcements from the Assistant City Administrator – Receive and Discuss Reports, provide direction as necessary.

• Special Event Permits
 15th Annual Breakfast with the Bunny & Bunnyland: Sat., Apr. 23, 2011, 8:30 a.m.
 18th Annual Carmel Art Festival, May 12-15, 2011
 31st Annual Surf-About Contest, Fri/Sat, May 28-29, 2011
 Memorial Day Ceremony, Mon., May 31, 2011, 11:00 a.m.
 4th of July Celebration, Mon., July 4, 2011, Devendorf Park 12:00 Noon
 4th Annual Carmel-by-the-Sea Concours on the Avenue, Aug. 16, 2011,
 Concours d’Elegance Vintage Car Parade & Display, Thurs., Aug. 18, 2010, 11:30 a.m.
 PG Auto Rally, Fri., Aug. 19, 2010, 6:00 p.m.
 51st Annual Sandcastle Contest, TBD
 Carmel High Homecoming Parade, Fri., Sept. 30, 2011, 3:00 PM/Ocean Ave.
 3rd Annual Carmel Art & Film Festival, Oct. 6-9, 2011, Various locations
 95th City Birthday Party & Halloween Parade, Oct. 29, 2011, 11:00 AM/12 Noon Lunch
 Veteran’s Day Ceremony, Fri., Nov. 11, 2011, 11:00 a.m., Devendorf Park
 41st Annual Homecrafters’ Marketplace, Sat., Nov. 19, 2011, Sunset Center
 Holiday Tree Lighting, Fri., Dec. 2, 2011, 4:30 p.m.

Future Agenda Items


IX. Adjournment

The next regular meeting of the Community Activities & Cultural Commission Is Tuesday, April 12, 2011 at 9:30 AM

Any writings or documents provided to a majority of the Community Activities & Cultural Commission regarding any item on this agenda will be made available for public inspection by calling the Community Services Department at 831/620.2020.

MINUTES
COMMUNITY ACTIVITIES & CULTURAL COMMISSION
CITY OF CARMEL-BY-THE-SEA
MARCH 8, 2011

I. CALL TO ORDER AND ROLL CALL
PRESENT: Commission Members Klaumann, Jett, Dixon, Rachel, Kohrs
ABSENT: NONE
STAFF PRESENT: Heidi Burch, Assistant City Administrator
Cindi Lopez-Frincke, Community Services Assistant
Sarah Gunter, Community Services Assistant

II. PLEDGE OF ALLEGIANCE

Members of the audience joined Commission Members in the pledge of allegiance.

III. APPEARANCES

None.

IV. APPROVAL OF MINUTES

Commissioner KOHRS moved ratification of the minutes from the February 8, 2011 meeting seconded by Commissioner RACHEL and carried by the following roll call vote:

AYES: KLAUMANN, JETT, RACHEL, KOHRS
NOES: NONE
ABSENT: DIXON (arrived late)
ABSTAIN: NONE

V. ORDERS OF BUSINESS

A. Further Review of Special Event Permit

Community Services Assistant Lopez-Frincke presented the amended special event permit making it more user friendly. A motion was made by Commissioner RACHEL to approve the permit as presented and seconded by Commissioner KOHRS.

After discussion the Commission unanimously agreed to the new Special Event form.

B. Review and Discuss Volunteer List

The Commissioners review the volunteer list presented and suggested some changes to the format be made and returned for presentation at the April Community Activities & Cultural Commission meeting.

C. Tour of Vista Lobos – at completion of meeting

Following adjournment of the meeting the Commissioners, Lopez-Frincke and Gunter visited Vista Lobos and suggestions were made on how to encourage users to keep the room clean.

VI. ANNOUNCEMENTS FROM THE CHAIR AND/OR COMMISSIONERS

None.

VII. ANNOUNCEMENTS FROM THE ASSISTANT CITY ADMINISTRATOR-RECEIVE AND DISCUSS REPORTS, PROVIDE DIRECTION AS NECESSARY.
None

VIII. FUTURE AGENDA ITEMS

A. Further Review and Discuss Volunteer Lists

IX. ADJOURNMENT

There being no further business to come before the Commission, Chair Klaumann adjourned the meeting at 9:56 a.m.


Respectfully submitted,


___________________________________________
Cindi Lopez-Frincke, Community Services Assistant

ATTEST:

_______________________________________
Clyde Klaumann, Chair of the Commission