PLANNING COMMISSION AGENDA & MINUTES March 2011

CITY OF CARMEL-BY-THE-SEA
PLANNING COMMISSION
AGENDA (Amended)
Regular Meeting March 9, 2011 Wednesday
City Hall East side of Monte Verde Street Between Ocean & Seventh Avenues
Tour – 2:30
Meeting – 4:00

I. CALL TO ORDER AND ROLL CALL
Commissioners: Victoria Beach
Steve Dallas
Keith Paterson
Steve Hillyard, Vice-chair
Janet Reimers, Chair

II. TOUR OF INSPECTION

Shortly after 2:45 p.m. the Commission will leave the Council Chambers for an on-site Tour of Inspection of all properties listed on this agenda (including those on the Consent Agenda). The Tour may also include projects previously approved by the City and not on this agenda. Prior to the beginning of the Tour of Inspection, the Commission may eliminate one or more on-site visits. The public is welcome to follow the Commission on its tour of the determined sites. The Commission will return to the Council Chambers at 4:00 p.m. or as soon

III. ROLL CALL

IV. PLEDGE OF ALLEGIANCE

V. ANNOUNCEMENTS

VI. ADMINISTATION

1. Discussion of FY 2011/12 budget.

VII. APPEARANCES

Anyone wishing to address the Commission on matters not on the agenda, but
within the jurisdiction of the Commission may do so now. Please state the matter on which you wish to speak. Matters not appearing on the Commission agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three minutes, or as otherwise established by the Commission. Persons are not required to give their name or address, but it is helpful for speakers to state their name in order that the Secretary may identify them.

VIII. CONSENT AGENDA

Items placed on the Consent Agenda are considered to be routine and are acted upon by the Commission in one motion. There is no discussion of these items prior to the Commission action unless a member of the Commission, staff, or public requests specific items be discussed and/or removed from the Consent Agenda. It is understood that the staff recommends approval of all consent items.
Each item on the Consent Agenda approved by the Commission shall be deemed
to have been considered in full and adopted as recommended.

1. Consideration of Planning Commission minutes from February 9, 2011.

2. DS 11-5
Doug & Cindy Hollenbeck
SW corner Carmelo & 11th
Block X, Lot(s) 1
Consideration of Design Study and Coastal Development Permit applications for the substantial alteration of an historic resource located in the Single Family Residential (R-1) District.

IX. CONSENT AGENDA (PULLED ITEMS)

X. PUBLIC HEARINGS

If you challenge the nature of the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Planning Commission at, or prior to, the public hearing.

1. DS 11-17
Micarl & Laureen Hill
S/s 11th 1 E of Lincoln
Block 132, Lot(s) 2 & 4
Consideration of Design Study (Concept & Final), Demolition Permit and Coastal Development Permit applications for the demolition of an existing residence and the construction of a new residence located in the Single Family Residential (R-1) District.

2. DS 11-3
Chris Wire
E/s Camino Real 3 S 11th
Block L, Lot(s) 8
Consideration of Design Study (Concept & Final) and Coastal Development Permit applications for the substantial alteration of an existing residence located in the Single Family Residential (R-1) District.

3. VA 11-1
Matthew & Lisa Sonsini
SW corner San Antonio & 8th
Block A1, Lot(s) 1 & 2
Consideration of a Variance and Plan Revision for the construction of a garbage enclosure in the front and sideyard setbacks as part of a previously approved project in the Single Family Residential (R-1) and Beach and Riparian (BR) Overlay Districts.

4. DS 11-7
George & Barbara Pappas
W/s Lincoln 3 N 10th
Block 113, Lot(s) 15
Consideration of a Design Study application (Track 1 Referral) for the alteration of an existing residence and conversion of a garage into a studio on a property located in the Single Family (R-1) District.

5. DS 10-99*
Charlie & Alison Greifenstein
NE corner Camino Real & 4th
Block LL, Lot(s) 3
Consideration of Design Study and Coastal Development Permit applications for the construction of a wall on a property located in the Single Family Residential (R-1) and Beach and Riparian Overlay Districts.

6. Peter & Susan Loewy
E/s Dolores bet. 3rd & 4th
Blk 34, Lot 8
Consideration of a Preliminary Concept for the demolition of an existing multi-family residential structure and the construction of a new multi-family residential structure in the Residential and Limited Commercial (RC) District.

7. DR 11-2
Cynthia Fernandes
E/s Dolores bt. 5 & 6
Block 56, Lot(s) 14
Consideration of a request for staff direction on the application of paint to an existing retail space in the Central Commercial (CC) District.

XI. ADJOURNMENT

The next meeting of the Planning Commission will be:

► Regular Meeting – Wednesday, April 13, 2011 at 4:00 p.m.

The City of Carmel-by-the-Sea does not discriminate against persons with
disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired (T.D.D.) Number is 1-800-735-2929.

The City Council Chambers is equipped with a portable microphone for anyone
unable to come to the podium. Assisted listening devices are available upon
request of the Administrative Coordinator. If you need assistance, please advise Leslie Fenton what item you would like to comment on and the microphone will be brought to you.

NO AGENDA ITEM WILL BE CONSIDERED AFTER 8:00 P.M. UNLESS
AUTHORIZED BY A MAJORITY VOTE OF THE PLANNING COMMISSION. ANY AGENDA ITEMS NOT CONSIDERED AT THE MEETING WILL BE CONTINUED TO A FUTURE DATE AS DETERMINED BY THE COMMISSION.

Any writings or documents provided to a majority of the Planning Commission
regarding any item on this agenda will be made available for public inspection in the Planning & Building Department located in City Hall, E/s Monte Verde between Ocean & 7th Avenues, during normal business hours.

CITY OF CARMEL-BY-THE-SEA
PLANNING COMMISSION – MINUTES
MARCH 9, 2011
(Amended)

I. CALL TO ORDER AND ROLL CALL

PRESENT: Commission Members: Beach, Dallas, Patterson, Hillyard, Reimers
STAFF PRESENT: Sean Conroy, Planning & Building Services Manager
Marc Wiener, Associate Planner
Leslie Fenton, Administrative Coordinator

II. TOUR OF INSPECTION

The Planning Commission toured the following sites: Greifenstein, Loewy, Fernandes, Pappas, Hill, Wire, Hollenbeck and Sonsini.

III. ROLL CALL

IV. PLEDGE OF ALLEGIANCE

Members of the audience joined Commission members in the pledge of
allegiance.

V. ANNOUNCEMENTS

Sean Conroy, Planning & Building Services Manager, made the following announcements:

1. Old Mill Properties appeal has been continued to the April Council meeting.
2. Commissioners Dallas and Paterson have met with Sean regarding the wine sub-committee.

Chair Reimers made the following announcement:

1. Would like to request a report on the status on the Carmel Sands Hotel project for a future meeting.

Commissioner Dallas made the following announcement:

1. Would like the meeting tapes pertaining to the Old Mill projects to be provided to the City Council.

VI. ADMINISTRATION

1. Discussion of FY 2011/12 budget.

Chair Reimers opened the public hearing at 4:09 p.m. Barbara Livingston appeared before the Commission. There being no other appearances, the public hearing was closed at 4:09 p.m.

Commissioner BEACH moved to recommend to Council that the open position of Senior Planner be included in budget, seconded by HILLYARD and carried by the following roll call vote:

AYES: Beach, Dallas, Paterson, Hillyard, Reimers
NOES: None
ABSENT: None
ABSATIN: None

VII. APPEARANCES

Jonathan Sapp, Kristi Reimers, Mark Bayne, Kristy Downing, Roberta Miller
and Barbara Livingston appeared before the Commission.

VIII. CONSENT AGENDA

1. Consideration of Planning Commission minutes from February 9, 2011.

Commissioner HILLYARD moved to approve item #1 of the Consent Agenda, seconded by PATERSON and carried by the following roll call vote:

AYES: Beach, Dallas, Paterson, Hillyard, Reimers
NOES: None
ABSENT: None
ABSATIN: None

IX. CONSENT AGENDA (PULLED ITEMS)

1. DS 11-5
Doug & Cindy Hollenbeck
SW Carmelo & 11th
Block X, Lot(s) 1
Consideration of Design Study and Coastal Development Permit applications for the substantial alteration of an historic resource located in the Single Family Residential (R-1) District.

Sean Conroy, Planning & Building Services Manager, presented the staff report. Chair Reimers opened the public hearing at 4:26 p.m. Christy Hollenbeck appeared before the Commission. There being no other appearances, the public hearing was closed at 4:27 p.m.

Commissioner HILLYARD moved to approve the application with staff’s Special Condition #1 and add Special Condition #2 – applicant shall work with staff on design for lattice around deck facing street, seconded by BEACH and carried by the following roll call vote:

AYES: Beach, Dallas, Paterson, Hillyard, Reimers
NOES: None
ABSENT: None
ABSATIN: None

X. PUBLIC HEARINGS

1. DS 11-7
Micarl & Laureen Hill
S/s 11th 1 E of Lincoln
Block 132, Lot(s) 2 & 4
Consideration of Design Study (Concept & Final), Demolition Permit and Coastal Development Permit applications for the demolition of an existing residence and the construction of a new residence located in the Single Family Residential (R-1) District.

Marc Wiener, Associate Planner, presented the staff report. Chair Reimers
opened the public hearing at 4:34 p.m. Justin Pauly, Rob Nicely, Barbara Livingston and John Harney appeared before the Commission. There being no other appearances, the public hearing was closed at 5:04 p.m.

Commissioner HILLYARD moved to approve the application with staff’s Special Conditions #1 & #2 and the addition of the following Special Conditions: #3 - If at any time one of the redwood trees at the front of the property dies, the property owner shall plant a replacement tree at the front of the property; #4 -The applicant shall work with staff on addressing the privacy impact associated with the second-story bedroom window; #5 - The applicant shall remove the stone wall at the front of the property and has the option of replacing it with a wood fence or leaving the front open and #6 - The applicant shall work with staff on an appropriate driveway material that will not be washed out by rainstorms, seconded by BEACH and carried by the following roll call vote:

AYES: Beach, Dallas, Hillyard, Reimers
NOES: None
ABSENT: None
ABSATIN: Paterson

2. DS 11-3
Chris Wire
E/s Camino Real 3 S 11th
Block L, Lot(s) 8
Consideration of Design Study (Concept & Final) and Coastal Development Permit applications for the substantial alteration of an existing residence located in the Single Family Residential (R-1) District.

Marc Wiener, Associate Planner, presented the staff report. Chair Reimers
opened the public hearing at 5:24 p.m. Eric Miller, Tracy Hydorn and Barbara Livingston appeared before the Commission. There being no other appearances, the public hearing was closed at 5:40 p.m.

After further discussion, the public hearing was re-opened at 5:53 p.m. Eric Miller appeared before the Commission. There being no other appearances, the public hearing was closed at 5:51 p.m.

Commissioner HILLYARD moved to continue the application for re-staking and showing the 2 scenarios for the roof design, staff research the possibility of a variance, return with drawings which show a lowered garage and a new wall design, seconded by DALLAS and carried by the following roll call vote:

AYES: Beach, Dallas, Paterson, Hillyard, Reimers
NOES: None
ABSENT: None
ABSATIN: None

3. VA 10-1
Matthew & Lisa Sonsini
SW San Antonio & 8th
Block A1, Lot(s) 1 & 2
Consideration of a Variance and Plan Revision for the construction of a garbage enclosure in the front and sideyard setbacks as part of a previously approved project in the Single Family Residential (R-1) and Beach and Riparian (BR) Overlay Districts.

Sean Conroy, Planning & Building Services Manager, presented the staff report. Chair Reimers opened the public hearing at 5:59 p.m. Jun Silian and Lisa Sonsini appeared before the Commission. There being no other appearances, the public hearing was closed at 6:10 p.m.

Commissioner HILLYARD moved to deny the plan revision, seconded by PATERSON and carried by the following roll call vote:

AYES: Beach, Dallas, Paterson, Hillyard, Reimers
NOES: None
ABSENT: None
ABSATIN: None

Commissioner BEACH moved to approve the encroachment agreement with the pathway to remain slated and that it be reduced to the width of the walkway to the front door, seconded by HILLYARD and carried by the following roll call vote:

AYES: Beach, Dallas, Paterson, Hillyard, Reimers
NOES: None
ABSENT: None
ABSATIN: None

4. DS 11-7
George & Barbara Pappas
W/s Lincoln 3 N 10th
Block 113, Lot(s) 15
Consideration of a Design Study application (Track 1 Referral) for the alteration of an existing residence and conversion of a garage into a studio on a property located in the Single Family (R-1) District.

Marc Wiener, Associate Planner, presented the staff report. Chair Reimers
opened the public hearing at 6:34 p.m. Claudio Ortiz, Roberta Miller and Thomas Anderson appeared before the Commission. There being no other appearances, the public hearing was closed at 6:45 p.m.

Commissioner BEACH moved to continue the application with a request for the following changes; #1 – applicant shall bring the site coverage into compliance, #2 – the skylight on the front elevation shall be removed, #3 – applicant shall provide an option that incorporated the use of wood into the exterior finish and #4 – applicant shall address the incompatibility of massing and style between the original residence and the late additions, seconded by HILLYARD and carried by the following roll call vote:

AYES: Beach, Dallas, Paterson, Hillyard, Reimers
NOES: None
ABSENT: None
ABSATIN: None

5. DS 10-99
Charlie & Alison Greifenstein
NE Camino Real & 4th
Block LL, Lot(s) 3
Consideration of Design Study and Coastal Development Permit applications for the construction of a wall on a property located in the Single Family Residential (R-1) and Beach and Riparian Overlay Districts.

Commissioner Dallas re-cused himself.

Marc Wiener, Associate Planner, presented the staff report. Chair Reimers
opened the public hearing at 7:16 p.m. Roberta Miller appeared before the Commission. There being no other appearances, the public hearing was closed at 7:21 p.m.

Commissioner HILLYARD moved to continue the application and request that the applicant return with a scaled down version of the project and a less imposing fence defining the entrance, seconded by BEACH and carried by the following roll call vote:

AYES: Beach, Paterson, Hillyard, Reimers
NOES: None
ABSENT: None
ABSATIN: Dallas, Reimers

6. Peter & Susan Loewy
E/s Dolores bt. 3rd & 4th
Block 34, Lot(s) 8
Consideration of a Preliminary Concept for the demolition of an existing multi-family residential structure and the construction of a new multi-family residential structure in the Residential and Limited Commercial (RC) District.

Sean Conroy, Planning & Building Services Manager, presented the staff report. Chair Reimers opened the public hearing at 7:31 p.m. Robert Walker appeared before the Commission. There being no other appearances, the public hearing was closed at 7:33 p.m.

The applicant appeared before the Commission to get direction on his upcoming project. No motion required.

7. DR 11-2
Cynthia Fernandes
E/s Dolores bt. 5 & 6
Block 56, Lot(s) 14
Consideration of a request for staff direction on the application of paint to an existing retail space in the Central Commercial (CC) District.

Marc Wiener, Associate Planner, presented the staff report. Chair Reimers
opened the public hearing at 7:54 p.m. Cynthia Fernandes appeared before the Commission. There being no other appearances, the public hearing was closed at 7:56 p.m.

The Commission provided staff with direction on the proposed paint change. No motion required.

XI. ADJOURNMENT

There being no further business to come before the Commission, the meeting was adjourned at 8:07 p.m.


___________________________________
Leslie Fenton, Administrative Coordinator



ATTEST:


__________________________________
Janet Reimers, Chair


CITY OF CARMEL-BY-THE-SEA
PLANNING COMMISSION
AGENDA
Special Meeting March 31, 2011 Thursday
City Hall East side of Monte Verde Street Between Ocean & Seventh Avenues
Tour 2:30 p.m
Meeting 3:00 p.m.

I. CALL TO ORDER AND ROLL CALL

Commissioners: Victoria Beach
Steve Dallas
Keith Paterson
Steve Hillyard, Vice-chair
Janet Reimers, Chair

II. TOUR OF INSPECTION

Shortly after 2:30 p.m. the Commission will leave the Council Chambers for an on-site Tour of Inspection of all properties listed on this agenda. The public is welcome to follow the Commission on its tour of the determined sites. The Commission will return to the Council Chambers at 3:00 p.m. or as soon thereafter as possible.

III. PLEDGE OF ALLEGIANCE

IV. ANNOUNCEMENTS

V. APPEARANCES

Anyone wishing to address the Commission on matters not on the agenda, but
within the jurisdiction of the Commission may do so now. Please state the matter on which you wish to speak. Matters not appearing on the Commission agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three minutes, or as otherwise established by the Commission. Persons are not required to give their name or address, but it is helpful for speakers to state their name in order that the Secretary may identify them.

VI. PUBLIC HEARINGS
1. Ron Chaplan
W/s San Carlos bet. 7th & 8th
Block 91, Lots 9 & 11
Consideration of an appeal of the City’s issuance of a Business License for the operation of a senior citizen housing facility located in the Residential and Limited Commercial (RC) District. The appellant is Niels and Gunnar Reimers.

VII. ADJOURNMENT

The next meeting of the Planning Commission will be:

► Regular Meeting – Wednesday, April 13, 2011 at 4:00 p.m.
The City of Carmel-by-the-Sea does not discriminate against persons with
disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired(T.D.D.) Number is 1-800-735-2929.

The City Council Chambers is equipped with a portable microphone for anyone
unable to come to the podium. Assisted listening devices are available upon
request of the Administrative Coordinator. If you need assistance, please advise Leslie Fenton what item you would like to comment on and the microphone will be brought to you.

NO AGENDA ITEM WILL BE CONSIDERED AFTER 8:00 P.M. UNLESS
AUTHORIZED BY A MAJORITY VOTE OF THE PLANNING COMMISSION. ANY AGENDA ITEMS NOT CONSIDERED AT THE MEETING WILL BE CONTINUED TO A FUTURE DATE AS DETERMINED BY THE COMMISSION.

Any writings or documents provided to a majority of the Planning Commission
regarding any item on this agenda will be made available for public inspection in the Planning & Building Department located in City Hall, E/s Monte Verde between Ocean & 7th Avenues, during normal business hours.

CITY OF CARMEL-BY-THE-SEA
PLANNING COMMISSION SPECIAL MEETING – MINUTES
MARCH 31, 2011

I. CALL TO ORDER AND ROLL CALL

PRESENT: Commissioners: Beach, Dallas, Paterson, Hillyard
ABSENT: Commissioners: Reimers
STAFF PRESENT: Sean Conroy, Planning & Building Services Manager
Margi Perotti, Administrative Coordinator

II. PLEDGE OF ALLEGIANCE

Members of the audience joined Commission Members in the pledge of allegiance.

III. ANNOUNCEMENTS

Sean Conroy, Planning & Building Services Manager, made the following announcements:

1. The AD Hoc Wine Committee has a draft of the wine tasting policy for review and it will be discussed at the next Special Planning Commission meeting.

IV. APPEARANCES

No appearances.

V. PUBLIC HEARINGS

1. Consideration of an appeal of the City’s issuance of a Business License for the operation of a senior citizen housing facility located in the Residential and Limited Commercial (RC) District. The appellant is Neils Reimers. The property owner is Ron Chaplan, WS San Carlos bet 7th and 8th Avenues, Block 91, lot 9 & 11.

Commissioner Reimers was absent due to a conflict of interest.

Sean Conroy, Planning & Building Services Manager, presented the staff report.

Chief Calhoun presented the Traffic Safety Committee’s recommendations.

Vice-chair Hillyard opened the public hearing to discuss parking issues at 3:14 p.m. Niels Reimers, Barbara Livingston, Ron Chaplan, Nader Agha, Kathy Winnipeg, Kristi Reimers, Karen Redman and Sandy Stoich appeared before the Commission. There being no other appearances, the public hearing was closed at 3:26 p.m.

Chief Calhoun addressed questions of the Commission. John Hanson, Building Official, addressed questions of the Commission.

Vice-chair Hillyard, opened the public hearing to discuss the issuance of the Business License at 3:36 p.m. Niels Reimers, appellant made his presentation. Ron Chaplan property owner made his presentation and addressed questions of the Commission. Nadar Agha gave his presentation and addressed questions of the Commission and Kristi Reimers appeared. The public hearing was closed at 4:11 p.m.

Sean Conroy addressed question raised during the public hearing and addressed questions of the Commission.

Following discussion, Commissioner BEACH moved to forward a recommendation to the Traffic Committee asking them to look at the possibility of changing a parking space into a loading zone at this location, seconded by HILLYARD and carried by the following roll call vote:

AYES: Beach, Dallas, Paterson, Hillyard
NOES: None
ABSENT: Reimers
ABSATIN: None

Following additional discussion, the public hearing was reopened at 5:13 p.m. Dr. Chaplan, Nadar Agha, Kristi Reimers, Sandy Stolich, and Barbara Livingston appeared before the Commission. The public hearing was closed at 5:26 p.m.

Commissioner Hillyard moved to continue this item to the next regular meeting and directed staff to consult with an attorney and address three questions and report back at the next regular meeting, seconded by PATERSON:

1. According to California Civil Code Section 51.3, is having an age restriction on tenants in a multi-unit residential building sufficient for the building to qualify as Senior Citizen Housing?
2. Does the City’s Zoning Ordinance allow for parking nonconformities to be maintained despite a building being vacant for several years?
3. Does the City have the discretion to place conditions of approval on a use that is considered ‘permitted’ by the Zoning Ordinance? For example:
-The facility must have an on-site manager.
-No subletting of any of the units shall be permitted.
-Units are restricted to those that qualify as seniors per California Civil Code Section 51.3 and do not own or lease a motor vehicle?

The motion carried by the following roll call vote:

AYES: Beach, Dallas, Hillyard
NOES: Paterson
ABSENT: Reimers
ABSATIN: None

VII. ADJOURNMENT

There being no further business to come before the Commission, the meeting was adjourned at 6:04 p.m.


______________________________________
Margi Perotti, Administrative Coordinator

ATTEST:


______________________________________
Steve Hillyard, Vice-chair