HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES AGENDA & MINUTES March 2011

CITY OF CARMEL-BY-THE-SEA
HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES
AGENDA
Regular Meeting
Wednesday March 23, 2011 9:00 AM

City Hall
East Side of Monte Verde between Ocean & Seventh Avenues

Martha Mosher, President
Nancy Collins, Vice President
Elisabeth Ungaretti, Treasurer
Robert Irvine
Niels Reimers

I. Roll Call:

II. Announcements From Board Members and Director

III. Appearances: Anyone wishing to address the Library Board on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak. Matters not appearing on the Library Board agenda will not receive action at this meeting. Presentations will be limited to three minutes, or as established by the Library Board of Trustees.

IV. Approval of Minutes of February 21, 2011 Regular Meeting

V. Orders of Business

A. Receive Report from Carmel Public Library Foundation Regarding CPLF Activities.

B. Consider Request to Lend 30 Edward Weston Photographs to the Monterey Museum of Art for Exhibition.

C. Consider Closing Main Library Saturday, April 16, 2011 for Carpet Cleaning.

D. Approve Proposed Main Library Sign with Budget Adjustment in the Amount of $882.75

VI. Librarian’s Report
Teen Room
Statistics

VIII. Treasurer’s Report:
Accept the February 28, 2011 Check Register.

IX. Adjournment

Any writings or documents provided to a majority of the Harrison Memorial Library Board of Trustees regarding an item on this agenda will be made available for public inspection in the Library Director’s office at the Park Branch library at the corner of Mission and Sixth during normal business hours.

MINUTES
HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES
CITY OF CARMEL-BY-THE-SEA
March 23, 2011

I. CALL TO ORDER

The regular meeting of the Harrison Memorial Library Board of Trustees of the City of Carmel-by-the-Sea was held on the above date at 9:00 a.m. President MOSHER called the meeting to order.

II. ROLL CALL Board Members
PRESENT: IRVINE, MOSHER, REIMERS, UNGARETTI
ABSENT: COLLINS
STAFF PRESENT: Janet Bombard, Library Director
Michaela Galley, Library Office Assistant

III. ANNOUNCEMENTS FROM LIBRARY BOARD & DIRECTOR:
Local History Librarian, Rose McLendon announced that the next Local History lecture is Monday, March 28 at 6:00pm

IV. APPEARANCES:

V. APPROVAL OF MINUTES:

Board Member IRVINE moved to, approve the minutes of the February 21, 2011 regular meeting, seconded by Board Member UNGARETTI and carried by the following roll call vote:

AYES: IRVINE, MOSHER, REIMERS,UNGARETTI
NOES: NONE
ABSENT: COLLINS
ABSTAIN: NONE

VI. ORDERS OF BUSINESS:

A. Receive Report from Carmel Public Library Foundation Regarding CPLF Activities.

Executive Director Amy Donohue updated the board on CPLF activities, including the art and literary series events which have been attended at near capacity recently. Annual Campaign has raised $80,000 to date, which includes 15% new donors. She also updated the board regarding various grant revenues.

B. Consider Request to Lend 30 Edward Weston Photographs to the Monterey Museum of Art for Exhibition.

Local History Librarian Rose McLendon answered Board members’ inquiries regarding the terms of the proposed loan. Board expressed concern regarding the fact that the boxes for insurance coverage against mysterious disappearance or dishonesty were not checked. Board asked Mr. Whittington to check into the coverage and report back to the Library Director before the issue was taken to the City Council.

Board member REIMERS moved to, approve the request to lend 30 Edward Weston Photographs to the Monterey Museum of Art for Exhibition, seconded by Board member IRVINE and carried by the following roll call vote:

AYES: IRVINE, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: COLLINS
ABSTAIN: NONE

C. Consider Closing Main Library Saturday, April 16, 2011 for Carpet Cleaning

Board Member UNGARETTI moved to, approve closing the Main Library Saturday, April 16, 2011 for carpet cleaning, seconded by Board Member REIMERS and carried by the following roll call vote:

AYES: IRVINE, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: COLLINS
ABSTAIN: NONE

D. Approved Proposed Harrison Memorial Library Sign with Budget Amendment in the Amount of $882.75.

Board Member IRVINE moved to, approve proposed Harrison Memorial Library Sign with budget amendment in the amount of $882.75, seconded by Board Member UNGARETTI and carried by the following roll call vote:

AYES: IRVINE, MOSHER, REIMERS,UNGARETTI
NOES: NONE
ABSENT: COLLINS
ABSTAIN: NONE

VII. LIBRARIAN’S REPORT
Library Director updated the Board on the new Teen Room and reviewed monthly statistics.

III. TREASURERS REPORT:

Board Member IRVINE moved to, accept the February 28, 2011check register, seconded by Board Member REIMERS and carried by the following roll call vote:

AYES: IRVINE, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: COLLINS
ABSTAIN: NONE

IX. ADJOURNMENT:
There being no further business to come before the Board, the President declared the meeting adjourned at 10:00 a.m. The next regular meeting is scheduled for April 27, 2011.

Respectfully submitted,

________________________________________
Michaela Galley, Library Office Assistant

Approved by:


_________________________________________
Martha Mosher, President, Harrison Memorial Library Board of Trustees