HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES AGENDAS & MINUTES June 2011

MINUTES
HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES
CITY OF CARMEL-BY-THE-SEA
June 22, 2011

I. CALL TO ORDER

The regular meeting of the Harrison Memorial Library Board of Trustees of the City of Carmel-by-the-Sea was held on the above date at 9:00 a.m. President MOSHER called the meeting to order.

II. ROLL CALL Board Members
PRESENT: COLLINS, IRVINE, MOSHER, REIMERS, UNGARETTI
ABSENT:
STAFF PRESENT: Janet Bombard, Library Director
Carolina Lopez, Library Office Assistant

III. ANNOUNCEMENTS FROM LIBRARY BOARD & DIRECTOR:

Library Director Janet Bombard discussed the Audit for the ending of this fiscal year. She has sent out Requests for Proposal. She stated that she would like to have a special meeting in the beginning of July to choose an Auditor and schedule the Audit.

IV. APPEARANCES:

Kathryn Gualteri, an author and part-time resident of Carmel, presented copies of her mystery novel to the Board.

V. APPROVAL OF MINUTES:

Board Member COLLINS moved to, approve the minutes, with amendments, of the May, 25 2011 regular meeting, seconded by Board Member MOSHER and carried by the following roll call vote:

AYES: COLLINS, IRVINE, MOSHER, REIMERS
NOES: NONE
ABSENT: NONE
ABSTAIN: UNGARETTI

VI. ORDERS OF BUSINESS:

A. Receive Report from Youth Services Librarian Grace Melady and Circulation

Supervisor Amy Rector Regarding the Youth and Adult Summer Reading Programs
Youth Librarian Grace Melady and Circulation Supervisor Amy Rector reported on the Youth and Adult Summer Reading Programs, which will run from June 15–July 16. 105 adults and 282 kids have signed up so far.

B. Receive Report From the Carmel Public Library Foundation Regarding CPLF Activities

Peter Mollman reported that they just finished the CPLF fiscal year. He also reported that the annual campaign attracted 16% new donors, which is a record number. Leslie Snorf will take over for Peter as Board President.

C. Consideration of Request to Close Library Tuesday, September 6, 2011 in Preparation for Revised “Go Live” Date for New Integrated Library System (Koha)

The Board discussed whether to close that day. Board member Irvine expressed his concerns regarding the closing the library for the extra day.

Board Member REIMERS moved to, close the library Tuesday, September 6, 2011 in Preparation for Revised “Go Live” Date for New Integrated Library System, seconded by Board Member UNGARETTI and carried by the following roll call vote:

AYES: COLLINS, IRVINE, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE

D. Review and Approve FY 2011/12 Library Budget

The Library Director discussed the Library Budget and answered questions from the Board.

The Board Member REIMERS moved to, approve Library Budget for FY 2011/12, seconded by Board Member IRVINE and carried by the following roll call vote:

AYES: COLLINS, IRVINE, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: IRVINE
ABSTAIN: NONE

VII. LIBRARIAN’S REPORT

Library Director updated the Board regarding the new sign at the Main Library. The sign should be up in 3 weeks. She reviewed the monthly statistics. She also informed the Board that the Local History hiring process has not yet begun yet. Hopefully it will begin in July.

VIII. TREASURERS REPORT:
Board Member MOSHER moved to, accept the May 31, 2010 check register, seconded by Board Member COLLINS and carried by the following roll call vote:

AYES: COLLINS, IRVINE, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE

IX. ADJOURNMENT:

There being no further business to come before the Board, the President declared the meeting adjourned at 10:21 a.m. The next regular meeting is scheduled for July 27, 2011. The Board fixed July 13, 2011 as the date for the special meeting.


Respectfully submitted,

________________________________________
Carolina Lopez, Library Office Assistant

Approved by:


_________________________________________
Martha Mosher, President, Harrison Memorial Library Board of Trustees