HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES AGENDA & MINUTES August 2011

CITY OF CARMEL-BY-THE-SEA
HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES
AGENDA
Regular Meeting
Wednesday August 24, 2011 9:00 AM

City Hall
East Side of Monte Verde between Ocean & Seventh Avenues

Martha Mosher, President
Nancy Collins, Vice President
Robert Irvine
Niels Reimers
Elisabeth Ungaretti, Treasurer

I. Roll Call

II. Announcements From Board Members and Director

III. Appearances

Anyone wishing to address the Library Board on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak.

Matters not appearing on the Library Board agenda will not receive action at this meeting. Presentations will be limited to three minutes, or as established by the Library Board of Trustees

IV. Approval of Minutes of July 27, 2011 Regular Meeting

V. Orders of Business

A. Receive Report From the Carmel Public Library Foundation Regarding CPLF
Activities

B. Receive Report From Reference Librarian Jean Chapin on the Library Website’s New Teen Page

C. Consideration of a Request From the Carmel Public Library Foundation to Hold Annual Author Author! Event With Jane Smiley in the Harrison Memorial Library Reading Room on November 13, 2011

D. Consideration of a Request From the Carmel Public Library Foundation to Hold Annual Donor Salute Event at Harrison Memorial Library on March 4, 2012

E. Consideration of a Request From the Carmel Public Library Foundation to Hold Annual Sterling Circle Wine and Cheese Reception in Park Branch Lobby and Local History Department on April 29, 2012

F. Consideration of an Amendment to the FY 11/12 Donor Acknowledgement / Signs Budget Expense Category in the Amount of $275 to Add a Rider to the Harrison Memorial Library Sign in the Main Library Garden

VI. Librarian’s Report

Report from California State Librarian Regarding State Library Budget
Statistics

VII. Treasurer’s Report: Accept June 30, 2011 and July 31, 2011 Check Registers

VIII. Adjournment

The next regularly scheduled Library Board of Trustees meeting will be September 28, 2011 at 9:00 AM

Any writings or documents provided to a majority of the Harrison Memorial Library Board of Trustees regarding an item on this agenda will be made available for public inspection in the Library Director’s office at the Park Branch library at the corner of Mission & Sixth Streets during normal business hours.

MINUTES
HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES
CITY OF CARMEL-BY-THE-SEA
August 24, 2011

I. CALL TO ORDER

The regular meeting of the Harrison Memorial Library Board of Trustees of the City of Carmel-by-the-Sea was held on the above date at 9:00 a.m. President MOSHER called the meeting to order.

II. ROLL CALL Board Members
PRESENT: COLLINS, IRVINE, MOSHER, UNGARETTI
ABSENT: REIMERS
STAFF PRESENT: Janet Bombard, Library Director
Carolina Lopez, Library Office Assistant

III. ANNOUNCEMENTS FROM LIBRARY BOARD & DIRECTOR:

President Mosher announced that CPLF Executive Director Amy Donohue would not be at the Board meeting to present news from CPLF, as she is currently working on the CPLF newsletter. President Mosher announced that there was an article in the Pine Cone about the grants the Library has received. The Friends of the Library book sale was a great success.

IV. APPEARANCES:

V. APPROVAL OF MINUTES:

Board Member IRVINE moved to, approve the minutes for July 27, 2011, seconded by Board Member UNGARETTI and carried by the following roll call vote:

AYES: COLLINS, IRVINE, UNGARETTI
NOES: NONE
ABSENT: REIMERS
ABSTAIN: MOSHER

VI. ORDERS OF BUSINESS:

A. Receive Report from Carmel Public Library Foundation Regarding CPLF Activities.

Library Director Janet Bombard announced that the CPLF retreat will be held Monday, September, 12. All the Board Trustees are invited for lunch.

B. Receive Report from Reference Librarian Jean Chapin on the Library Website’s Teen Page

Librarian Jean Chapin happily announced that the Teen Room is being used enthusiastically by the teens. The Teen Webpage was built with the input from local teens. She showed the Board the interactive website for the Teen Lounge.

C. Consideration of a Request From the Carmel Public Library Foundation to Hold Annual Author! Author! Event With Jane Smiley in the Harrison Memorial Library Reading Room on November 13, 2011.

Board Member IRVINE moved to, approve the request from CPLF to hold the Author! Author! Event in the HML Reading Room, seconded by Board Member UNGARETTI and carried by the following roll call vote:

AYES: COLLINS, IRVINE, MOSHER, UNGARETTI
NOES: NONE
ABSENT: REIMERS
ABSTAIN: NONE

D. Consideration of a Request from the CPLF to Hold Annual Donor Salute Event at HML on March 4, 2012

Board Member MOSHER moved to, approve the request from CPLF to Hold Annual Donor Salute Event, seconded by Board Member COLLINS and carried by the following roll call vote:

AYES: COLLINS, IRVINE, MOSHER, UNGARETTI
NOES: NONE
ABSENT: REIMERS
ABSTAIN: NONE

E. Consideration of a Request from the CPLF to Hold Annual Sterling Circle Wine and Cheese Reception in Park Branch Lobby and Local History Dept. on April 29, 2012.

Board Member COLLINS moved to, approve CPFL’s Annual Sterling Circle Wine and Cheese Reception in Park Branch Lobby and LH Dept. , seconded by Board Member UNGARETTI and carried by the following roll call vote:

AYES: COLLINS, IRVINE, MOSHER, UNGARETTI
NOES: NONE
ABSENT: REIMERS
ABSTAIN: NONE

F. Consideration of an Amendment to the FY 11/12 Donor Acknowledgement/Signs Budget Expense Category in the amount of $275.00 to add a rider to the HML Sign in the Main Library Garden

Board Member IRVINE moved to, amend the FY 11/12 Donor Acknowledgement/Signs Budget Expense Category by $275.00 to add the sign rider, seconded by Board Member COLLINS and carried by the following roll call vote:

AYES: COLLINS, IRVINE, MOSHER, UNGARETTI
NOES: NONE
ABSENT: REIMERS
ABSTAIN: NONE

VII. LIBRARIAN’S REPORT:

Library Director announced that the State will not be giving the Library any money for the time being due to the uncertainty regarding the state budget.

Library Director reviewed Fiscal year–end statistics.

VIII. TREASURERS REPORT:

Board Member IRVINE moved to, accept the June 30, 2011 check register and July 31, 2011 check register, seconded by Board Member COLLINS and carried by the following roll call vote:

AYES: COLLINS, IRVINE, MOSHER, UNGARETTI
NOES: NONE
ABSENT: REIMERS
ABSTAIN: NONE

IX. ADJOURNMENT:

There being no further business to come before the Board, the President declared the meeting adjourned at 9:58 a.m. The next regular meeting is scheduled for September 28, 2011.


Respectfully submitted,


_________________________________________
Carolina Lopez, Library Office Assistant


Approved by:


_________________________________________
Martha Mosher, President Harrison Memorial Library Board of Trustees