PLANNING COMMISSION AGENDA & MINUTES August 2011

CITY OF CARMEL-BY-THE-SEA
PLANNING COMMISSION
AGENDA
Regular Meeting
Wednesday August 10, 2011
Tour – 2:30
Meeting – 4:00

City Hall
East side of Monte Verde Street Between Ocean & Seventh Avenues

I. CALL TO ORDER & ROLL CALL

Commissioners: Victoria Beach
Steve Dallas
Keith Paterson
Steve Hillyard, Vice-chair
Janet Reimers, Chair

II. TOUR OF INSPECTION

Shortly after 2:30 p.m. the Commission will leave the Council Chambers for an on-site Tour of Inspection of all properties listed on this agenda (including those on the Consent Agenda). The Tour may also include projects previously approved by the City and not on this agenda. Prior to the beginning of the Tour of Inspection, the Commission may eliminate one or more on-site visits. The public is welcome to follow the Commission on its tour of the determined sites. The Commission will return to the Council Chambers at 4:00 p.m. or as soon thereafter as possible.

III. ROLL CALL

IV. PLEDGE OF ALLEGIANCE

V. ANNOUNCEMENTS

VI. APPEARANCES
Anyone wishing to address the Commission on matters not on the agenda, but within the jurisdiction of the Commission may do so now. Please state the matter on which you wish to speak. Matters not appearing on the Commission agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three minutes, or as otherwise established by the Commission. Persons are not required to give their name or address, but it is helpful for speakers to state their name in order that the Secretary may identify them.

VII. CONSENT AGENDA

Items placed on the Consent Agenda are considered to be routine and are acted upon by the Commission in one motion. There is no discussion of these items prior to the Commission action unless a member of the Commission, staff, or public requests specific items be discussed and/or removed from the Consent Agenda. It is understood that the staff recommends approval of all consent items. Each item on the Consent Agenda approved by the Commission shall be deemed to have been considered in full and adopted as recommended.

1. Consideration of Planning Commission minutes from July 13, 2011.

2. UP 11-12
John Biason (Paul Bird)
W/s Mission bt. 5th & 6th
Block 57, Lot(s) 13
Consideration of a Use Permit application authorizing an ancillary use in excess of 10 percent at a jewelry store located in the Central Commercial (CC) District.

3. MP 11-6
City of Carmel
NW Cor. Ocean & Del Mar
Consideration of Design Review and Coastal Development Permit applications for the installation of a cigarette butt collector box near Carmel Beach in the Park (P) and Beach and Riparian (BR) and Archaeological Significance (AS) Districts.

4. UP 11-13
Richard Pepe
NE Dolores & 7th
Block 76, Lot(s) 22
Consideration of a Use Permit Amendment to allow for exterior seating at an existing restaurant located in the Central Commercial (CC) District.

5. UP 11-9
Constance Dudley
E/s Lincoln bt. Ocean & 7th
Block 75, Lot(s) 8
Consideration of a Use Permit Amendment for the expansion of an existing restaurant located in the Central Commercial (CC) District.

6. DS 10-7
Stephen & Barbara Walker
NE COr. San Antonio & 4th
Block NN, Lot(s) 2
Consideration of a Plan Revision to an approved Design Study applications for an exterior alteration to an existing residence in the Single Family Residential (R-1) and Beach and Riparian Overlay (BR) Districts.

VIII. CONSENT AGENDA (PULLED ITEMS)

IX. PUBLIC HEARINGS

If you challenge the nature of the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Planning Commission at, or prior to, the public hearing.

1. UP 11-14
Macerich Carmel Plaza (Fink)
NE Cor. Mission & 7th
Block 78, Lot(s) All
Consideration of Design Review and Use Permit applications for a new restaurant and exterior alterations to an existing building located in the Central Commercial (CC) District.

2. DR 11-15
Don Mackey
E/s San Carlos 3 S 7th
Block 90, Lot(s) 10
Consideration of a Preliminary Design Concept for the construction of a new multi-family residential structure in the Residential and Limited Commercial (RC) District.

3. DS 11-68
Sangerman & Gilfilan
2992 Franciscan Way
Block 10, Lot(s) 34
Consideration of a Design Study application for the substantial alteration of an existing residence located in the Single Family Residential (R-1-C-6) and Archaeological Significance Overlay Districts.

4. DS 11-57
Jon & Jen Lambert
E/s San Antonio 4 N Ocean
Block HH, Lot(s) 10
Consideration of Design Study and Coastal Development Permit applications for the substantial alteration of an existing residence located in the Single Family Residential (R-1), Beach and Riparian, Archaeological Significance and Park Overlay Districts.

5. DS 11-66
George & Patricia Yellich
San Antonio 2SE of 12th
Block Y, Lot(s) 6 & 8
Consideration of Design Study and Coastal Development Permit applications for the substantial alteration of an existing residence located in the Single Family Residential (R-1), Beach and Riparian Overlay (BR) Districts. *This item has been continued to the 9/14/11 agenda.

X. ADJOURNMENT

The next meeting of the Planning Commission will be:
► Regular Meeting – Wednesday, September 14, 2011 at 4:00 p.m.
The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired (T.D.D.) Number is 1-800-735-2929.

The City Council Chambers is equipped with a portable microphone for anyone unable to come to the podium. Assisted listening devices are available upon request of the Administrative Coordinator. If you need assistance, please advise Leslie Fenton what item you would like to comment on and the microphone will be brought to you.

NO AGENDA ITEM WILL BE CONSIDERED AFTER 8:00 P.M. UNLESS AUTHORIZED BY A MAJORITY VOTE OF THE PLANNING COMMISSION. ANY AGENDA ITEMS NOT CONSIDERED AT THE MEETING WILL BE CONTINUED TO A FUTURE DATE AS DETERMINED BY THE COMMISSION.

Any writings or documents provided to a majority of the Planning Commission regarding any item on this agenda will be made available for public inspection in the Planning & Building Department located in City Hall, E/s Monte Verde between Ocean & 7th Avenues, during normal business hours.

CITY OF CARMEL-BY-THE-SEA
PLANNING COMMISSION- MINUTES
AUGUST 10, 2011

I. CALL TO ORDER AND ROLL CALL

PRESENT: Commission Members: Beach, Dallas, Paterson, Hillyard
ABSENT: Commission Members: Reimers
STAFF PRESENT: Sean Conroy, Planning & Building Services Manager
Marc Wiener, Associate Planner
Leslie Fenton, Administrative Coordinator

II. TOUR OF INSPECTION

The Planning Commission toured the following sites: Del Mar Beach, Lambert, Walker, Biason, Carmel Plaza, Pepe, Sangerman & Gilfilan.

III. ROLL CALL

IV. PLEDGE OF ALLEGIANCE

Members of the audience joined Commission Members in the pledge of allegiance.

V. ANNOUNCEMENTS

Sean Conroy, Planning & Building Services Manager, made the following announcements:

1. Chair Reimers absent from today’s meeting, Vice-Chair Hillyard would be chairing the meeting.
2. 2 appeals to City Council – the project for vinyl windows on Lasuen was over-turned and allowed for vinyl windows everywhere except the front windows; the Mission Domicile project appeal was upheld and the garage shall be pushed back 3’.
3. Consent Agenda item #3 – Forest & Beach Commission approved a 6-month trial period.

VI. APPEARANCES

Joyce Stevens and Barbara Livingston appeared before the Commission.

VII. CONSENT AGENDA

1. Consideration of Planning Commission minutes from July 13, 2011.

Commissioner PATERSON moved to approve Consent Agenda item #1, seconded by BEACH and carried by the following roll call vote:

AYES: Beach, Paterson, Hillyard
NOES: None
ABSENT: Reimers
ABSTAIN: Dallas

2. UP 11-12
John Biason (Paul Bird)
W/s Mission bt. 5th & 6th
Block 57, Lot(s) 13
Consideration of a Use Permit application authorizing an ancillary use in excess of 10 percent at a jewelry store located in the Central Commercial (CC) District.

3. MP 11-6
City of Carmel
NW corner Ocean & Del Mar
Consideration of Design Review and Coastal Development Permit applications for the installation of a cigarette butt collector box near Carmel Beach in the Park (P) and Beach and Riparian (BR) and Archaeological Significance (AS) Districts.

Commissioner PATERSON moved to approve Consent Agenda items #2 and #3, seconded by DALLAS and carried by the following roll call vote:

AYES: Beach, Dallas, Paterson, Hillyard
NOES: None
ABSENT: Reimers
ABSTAIN: None

VIII. CONSENT AGENDA (PULLED ITEMS)

4. UP 11-13
Richard Pepe
NE Dolores & 7th
Block 76, Lot(s) 22
Consideration of a Use Permit Amendment to allow for exterior seating at an existing restaurant located in the Central Commercial (CC) District.

Sean Conroy, Planning & Building Services Manager, presented the staff report.

Vice-chair Hillyard opened the public hearing at 4:18 p.m. Rich Pepe, Barbara Livingston and Constance Dudley appeared before the Commission. There being no other appearances, the public hearing was closed at 4:26 p.m.

Commissioner PATERSON moved to approve the application with staff’s Special Conditions and addition of Special Condition #18 – The outdoor seating shall not impede public access to the courtyard and historic statue. Outdoor seating shall be limited to a maximum of 16 seats and no more than three tables. The tables shall be located towards the south side of the courtyard entrance on Dolores Street and the south side of the courtyard, seconded by DALLAS and carried by the following roll call vote:

AYES: Beach, Dallas, Paterson, Hillyard
NOES: None
ABSENT: Reimers
ABSTAIN: None

5. UP 11-19
Constance Dudley
E/s Lincoln bt. Ocean & 7th
Block 75, Lot(s) 8
Consideration of a Use Permit Amendment for the expansion of an existing restaurant located in the Central Commercial (CC) District.

Sean Conroy, Planning & Building Services Manager, presented the staff report.

Vice-chair Hillyard opened the public hearing at 4:35 p.m. Constance Dudley appeared before the Commission. There being no other appearances, the public hearing was closed at 4:42 p.m.

Commissioner PATERSON moved to approve the application with staff’s Special Conditions #1-16 and change to Special Condition #17 - The applicant shall submit a final floor plan to the City identifying the number of seats proposed in each space and the total number proposed for the restaurant prior to operation indicating that no more than 49 seats are proposed, seconded by DALLAS and carried by the following roll call vote:

AYES: Beach, Dallas, Paterson, Hillyard
NOES: None
ABSENT: Reimers
ABSTAIN: None

6. DS 10-7
Stephen & Barbara Walker
NE San Antonio & 4th
Block NN, Lot(s) 2
Consideration of a Plan Revision to an approved Design Study applications for an exterior alteration to an existing residence in the Single Family Residential (R-1) and Beach and Riparian Overlay (BR) Districts.

Marc Wiener, Associate Planner, presented the staff report. Vice-chair Hillyard opened the public hearing at 4:46 p.m. Barbara Livingston appeared before the Commission. There being no other appearances, the public hearing was closed at 4:47 p.m.

Commissioner BEACH moved to continue the application and have applicant provide actual drawing of size of Corbels after every change has been made, seconded by DALLAS and carried by the following roll call vote:

AYES: Beach, Dallas, Paterson, Hillyard
NOES: None
ABSENT: Reimers
ABSTAIN: None

IX. PUBLIC HEARINGS

1. UP 11-14
Macerich Carmel Plaza (Fink)
NE Mission & 7th
Block 78, Lot(s) All
Consideration of Design Review and Use Permit applications for a new restaurant and exterior alterations to an existing building located in the Central Commercial (CC) District.

Sean Conroy, Planning & Building Services Manager, presented the staff report.

Vice-chair Hillyard opened the public hearing at 4:59 p.m. David Fink, Denny Levett, Monta Potter, Bill Hill, Peter Baird, Lisa Diaz, Jim Griffith, Barbara Livingston, Constance Dudley and Richard Pepe appeared before the Commission. There being no other appearances, the public hearing was closed at 5:54 p.m.

After further discussion the public hearing was re-opened at 6:20 p.m. Lisa Diaz, David Fink and Constance Dudley appeared before the Commission. There being no other appearances, the public hearing was closed at 6:24 p.m.

Commissioner BEACH moved to approve the application with staff’s Special Conditions #1-16 and #19; deletion of #17 - The applicant shall revise the plans to eliminate the proposal to enclose the existing breezeway. No increase in floor area is authorized; change to #18 - The applicant shall work with staff to revise the railing design for the outdoor seating area and will include planters along the south and west retaining walls; and addition of Finding #8 - The applicant shall be permitted to infill the existing breezeway as it had previously been part of the enclosed floor area, will not add to the mass and bulk of the plaza and will be offset by the reduction of mezzanine floor area that is proposed for removal, seconded by PATERSON and carried by the following roll call vote:

AYES: Beach, Dallas, Paterson, Hillyard
NOES: None
ABSENT: Reimers
ABSTAIN: None

2. DR 11-15
Don Mackey
E/s San Carlos 3 S 7th
Block 90, Lot(s) 10
Consideration of a Preliminary Design Concept for the construction of a new multi-family residential structure in the Residential and Limited Commercial (RC) District.

Vice-chair Hillyard opened the public hearing at 6:38 p.m. Eric Miller appeared before the Commission. There being no other appearances, the public hearing was closed at 6:56 p.m.

There was no motion needed for this item, Planning Commission guidance only.

3. DS 11-68
Sangerman & Gilfilan
2992 Franciscan Way
Block 10, Lot(s) 34
Consideration of a Design Study application for the substantial alteration of an existing residence located in the Single Family Residential (R-1-C-6) and Archaeological Significance Overlay Districts.

Marc Wiener, Associate Planner, presented the staff report. Vice-chair Hillyard opened the public hearing at 7:11 p.m. Dana Annereau appeared before the Commission. There being no other appearances, the public hearing was closed at 7:18 p.m.

Commissioner HILLYARD moved to approve the application with staff’s Special Condition #1; change to #2 - The applicant shall provide a detailed landscape plan to be reviewed by staff and the City Forester prior to the issuance of a building permit. Details of the front fence shall be provided on the landscape plan. The hedges at the front of the property shall be retained; addition of Special Condition #3 - The applicant shall lower the height of the front window by eight inches; addition of Special Condition #4 – The aplicant shall reduce the portion of the deck in front of the dining room to a width of three feet; and addition of Special Condition #5 - The applicant shall use unclad wood windows, seconded by BEACH and carried by the following roll call vote:

AYES: Beach, Paterson, Hillyard
NOES: Dallas
ABSENT: Reimers
ABSTAIN: None

4. DS 11-57
Jon & Jen Lambert
E/s San Antonio 4 N Ocean
Block HH, Lot(s) 10
Consideration of Design Study and Coastal Development Permit applications for the substantial alteration of an existing residence located in the Single Family Residential (R-1), Beach and Riparian, Archaeological Significance and Park Overlay Districts.

Commissioner BEACH moved to approve the application, seconded by PATERSON and carried by the following roll call vote:

AYES: Beach, Dallas, Paterson, Hillyard
NOES: None
ABSENT: Reimers
ABSTAIN: None

X. ADJOURNMENT

There being no further business to come before the Commission, the meeting was adjourned at 8:35 p.m.


______________________________________
Leslie Fenton, Administrative Coordinator

ATTEST:


______________________________________
Steve Hillyard, Vice-chair

CITY OF CARMEL-BY-THE-SEA
PLANNING COMMISSION
AGENDA
Special Meeting
Wednesday August 24th, 2011
Meeting 3:00 p.m.

City Hall
East side of Monte Verde Street Between Ocean & Seventh Avenues

I. CALL TO ORDER AND ROLL CALL

Commissioners: Victoria Beach
Steve Dallas
Keith Paterson
Steve Hillyard, Vice-chair
Janet Reimers, Chair

II. PLEDGE OF ALLEGIANCE

III. ANNOUNCEMENTS

IV. APPEARANCES

Anyone wishing to address the Commission on matters not on the agenda, but within the jurisdiction of the Commission may do so now. Please state the matter on which you wish to speak. Matters not appearing on the Commission agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three minutes, or as otherwise established by the Commission. Persons are not required to give their name or address, but it is helpful for speakers to state their name in order that the Secretary may identify them.

V. PUBLIC HEARINGS

1) MP 11-7: Consideration of amendments to the Commercial Design Guidelines to include additional guidance on project design for the Residential and Limited Commercial (RC) and Multi Family Residential (R-4) Districts, and parking design in general.

2) MP 11-8: Consideration of amendments to the Zoning Ordinance/Local Coastal Implementation Plan to make single family residential projects a limited use in all commercial zones and to establish a maximum unit size for multi-family residential projects in all commercial districts.

VI. ADJOURNMENT

The next meeting of the Planning Commission will be:
► Regular Meeting – Wednesday, September 14th, 2011 at 4:00 p.m.
The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired (T.D.D.) Number is 1-800-735-2929.

The City Council Chambers is equipped with a portable microphone for anyone unable to come to the podium. Assisted listening devices are available upon request of the Administrative Coordinator. If you need assistance, please advise Leslie Fenton what item you would like to comment on and the microphone will be brought to you.

NO AGENDA ITEM WILL BE CONSIDERED AFTER 8:00 P.M. UNLESS AUTHORIZED BY A MAJORITY VOTE OF THE PLANNING COMMISSION. ANY AGENDA ITEMS NOT CONSIDERED AT THE MEETING WILL BE CONTINUED TO A FUTURE DATE AS DETERMINED BY THE COMMISSION.

CITY OF CARMEL-BY-THE-SEA
PLANNING COMMISSION – MINUTES
AUGUST 24, 2011

I. CALL TO ORDER AND ROLL CALL

PRESENT: Commission Members: Beach, Dallas, Paterson, Hillyard
ABSENT: Commission Members: Reimers
STAFF PRESENT: Sean Conroy, Planning & Building Services Manager
Marc Wiener, Associate Planner
Leslie Fenton, Administrative Coordinator

II. PLEGE OF ALLEGIANCE

Members of the audience joined Commission members in the pledge of allegiance.

III. ANNOUNCEMENTS

None

IV. APPEARANCES

Roberta Miller appeared before the Commission.

V. PUBLIC HEARINGS

1. MP 11-7:
Consideration of amendments to the Commercial Design Guidelines to include additional guidance on project design for the Residential and Limited Commercial (RC) and Multi Family Residential (R-4) Districts, and parking design in general.

Sean Conroy, Planning & Building Services Manager, presented the staff report. Vice-chair Hillyard opened the public hearing at 3:22 p.m. Barbara Livingston and David Bell appeared before the Commission. There being no other appearances, the public hearing was closed at 3:26 p.m.

Commissioner HILLYARD moved to recommend adoption of the amendments to the City Council as proposed, seconded by DALLAS and carried by the following roll call vote:

AYES: Beach, Dallas, Paterson, Hillyard
NOES: None
ABSTAIN: None
ABSENT: Reimers

2. MP 11-8:
Consideration of amendments to the Zoning Ordinance/Local Coastal Implementation Plan to make single family residential projects a limited use in all commercial zones and to establish a maximum unit size for multi-family residential projects in all commercial districts.

Sean Conroy, Planning & Building Services Manager, presented the staff report. Vice-chair Hillyard opened the public hearing at 4:01 p.m. Barbara Livingston and David Bell appeared before the Commission. There being no other appearances, the public hearing was closed at 4:04 p.m.

After further discussion, the public hearing was re-opened at 4:26 p.m. Barbara Livingston and David Bell appeared before the Commission. There being no other appearances, the public hearing was closed at 4:29 p.m.

Commissioner DALLAS moved to continue the item to a future meeting, seconded by PATERSON and carried by the following roll call vote;

AYES: Beach, Dallas, Paterson, Hillyard
NOES: None
ABSTAIN: None
ABSENT: Reimers

VI. ADJOURNMENT

There being no further business to come before the Commission, the meeting was adjourned at 4:35 p.m.


__________________________________
Leslie Fenton, Administrative Coordinator


ATTEST:

__________________________________
Steve Hillyard, Vice-chair

Any writings or documents provided to a majority of the Planning Commission regarding any item on this agenda will be made available for public inspection in the Planning & Building Department located in City Hall, E/s Monte Verde between Ocean & 7th Avenues, during normal business hours.