CITY COUNCIL: AGENDA & MINUTES December 2012

AGENDA

Regular Meeting

Tuesday, December 4, 2012

4:30 p.m., Open Session

City Hall

East side of Monte Verde Street

between Ocean and Seventh Avenues

Live video streaming available at:

www.ci.carmel.ca.us

Broadcast date

Sunday, December 9, 2012

8:00 a.m., MCAET Channel 26

Hearing assistance units are available to the public for meetings

held in the Council Chambers

The City Council welcomes your interest and participation. If you want to speak on an agenda item during its review, you may do so when the Mayor opens the item for public comment. Persons are not required to give their names but it is helpful in order that the City Clerk may identify them in the minutes of the meeting. Please keep remarks to a maximum of three (3) minutes, or as otherwise established by the City Council. Always speak into the microphone, as the meeting is recorded on tape.

I. Call to Order

II. Roll Call

III. Pledge of Allegiance

IV. Extraordinary Business

A. Employee Recognition: Jeff Olinger, 2012 Customer Service Award recipient.

B. Community Recognition: Carmel Foundation

C. Presentation of a $2,000 donation from the Pacific Grove Concours Auto Rally for the Carmel Police DARE Program.

V. Announcements from Closed Session, from City Council Members and the City Administrator.

A. Announcements from Closed Session.

B. Announcements from City Council members (Council members may ask a question for clarification, make an announcement or report on his or her activities).

C. Announcements from City Administrator.

1. Monthly Fire and Ambulance reports.

2. Code compliance process.

VI. Public Appearances

Anyone wishing to address the City Council on matters within the jurisdiction of the City and are not on the agenda may do so now. Matters not appearing on the City Council’s agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three (3) minutes, or as otherwise established by the City Council. Persons are not required to give their names, but it is helpful for speakers to state their names in order that the City Clerk may identify them in the minutes of the meeting. Always speak into the microphone, as the meeting is recorded. The City Council Chambers is equipped with a portable microphone for anyone unable to come to the podium. Assisted listening devices are available upon request of the City Clerk. If you need assistance, please advise Heidi Burch as to which item you would like to comment on and the microphone will be brought to you.

VII. Consent Calendar

These matters include routine financial and administrative actions, which are usually approved by a single majority vote. Individual items may be removed from Consent by a member of the Council or the public for discussion and action.

A. Ratify the minutes for the Council Retreat of October 29, 2012.

B. Ratify the minutes for the Open Session portion of the November 5, 2012 meeting.

C. Ratify the minutes for the regular meeting of November 6, 2012.

D. Ratify the minutes for the special meeting of November 15, 2012.

E. Ratify the bills paid for the month of November 2012.

F. Consideration of a Resolution accepting a $2,000 donation from the Pacific Grove Concours Auto Rally for deposit into the Carmel Police DARE Program Account.

G. Consideration of a Resolution approving the Regular Meeting Schedule of the Council for 2013.

H. Consideration of a Resolution amending the Community Planning and Building fee schedule pertaining to permit fees for solar energy systems.

I. Consideration of a Resolution authorizing City co-sponsorship with the Library Board of Trustees and the Carmel Public Library Foundation of the Annual Donor Salute and Sterling Circle Reception events.

J. Receive Council agenda forecast.

VIII. Orders of Council

A. Receive an update on the status of Measure D; provide direction to staff; and authorize the City Administrator to execute agreements with the State Board of Equalization for Implementation of a Local Transactions and Use Tax.

B. Review 2012 City Goals and key projects and discuss and review 2013 City Goals.

C. Receive an update on the environmental review process; consider the process for potential lease of Flanders Mansion; provide direction to staff to initiate a process to retain the services of a real estate professional; authorize the City Administrator to enter into an agreement with a real estate professional and direct staff to return with options.

D. Review Community Planning and Building Director job description and provide direction.

E. Consideration of a Resolution authorizing the City Administrator to enter into a Memorandum of Agreement with the Monterey Regional Water Pollution Control Agency (MRWPCA) to manage the City’s ASBS Special Protections Water Quality Monitoring Program and authorizing a budget adjustment to cover the costs of the program.

IX. Future Council Agenda Items

X. Adjournment

The next meetings of the City Council will be:

Council Workshop: 5:30-6:30 p.m.
Monday, January 7, 2013
Council Chambers

Regular Council Meeting – 4:30 p.m.
Tuesday, January 8, 2013 (2nd Tuesday because of the January 1st holiday)
Council Chambers

The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired (T.D.D.) number is 1-800-735-2929.

Any writings or documents provided to a majority of the City Council regarding any item on this agenda
will be made available for public inspection at Carmel-by-the-Sea City Hall, on the east side of Monte
Verde Street, between Ocean and Seventh Avenues, during normal business hours.

MINUTES

REGULAR CITY COUNCIL MEETING

CITY OF CARMEL-BY-THE-SEA

December 4, 2012

I. CALL TO ORDER

The regular meeting of the City Council of the City of Carmel-by-the-Sea, California, was held on the above date at the stated hour of 4:34 p.m. Mayor Burnett called the meeting to order.

II. ROLL CALL

PRESENT: Council Members Beach, Hillyard, Talmage, Theis & Mayor Burnett
ABSENT: None
STAFF PRESENT: Jason Stilwell, City Administrator
Heidi Burch, Assistant City Administrator/City Clerk
Paul Tomasi, Sergeant at Arms
Marc Wiener, Associate Planner
Sharon Friedrichsen, Public Services Manager

III. PLEDGE OF ALLEGIANCE

Jeff Olinger, Police Dispatch, led the Council and audience in the Pledge of Allegiance.

IV. EXTRAORDINARY BUSINESS

A. Employee Recognition: Jeff Olinger, 2012 Customer Service Award recipient.

City Administrator Stilwell gave the recognition.

B. Community Recognition: Carmel Foundation

Mayor Burnett presented a certificate recognizing the Carmel Foundation.

C. Presentation of a $2,000 donation from the Pacific Grove Concours Auto Rally for the Carmel Police DARE Program.

Jeanne Byrne presented a $2,000 check from the Pacific Grove Concours Auto Rally in support of the City’s DARE Program. She was joined by Steve Covell, president of the Pacific Grove Rotary.

V. ANNOUNCEMENTS FROM CLOSED SESSION, FROM COUNCIL MEMBERS AND THE CITY ADMINISTRATOR

A. Announcements from Closed Session.

City Attorney Don Freeman said the Council met in Closed Session on December 3, 2012 on two items. There was no reportable action taken.

B. Announcements from City Council members (Council members may ask a question for clarification, make an announcement or report on his or her activities).

The Mayor and Council Members individually congratulated City Administrator Stilwell on the completion of a successful first year.

Mayor Burnett noted that he will represent the Monterey Peninsula Regional Water Authority at the upcoming California Public Utilities Commission public workshop in San Francisco. He also said that Monterey County and California-American Water (Cal-Am) reached a settlement agreement regarding the previous water project. Finally, he provided a brief recap of the Monday night public workshop on cleanliness in the downtown commercial area.

C. Announcements from City Administrator.

1. Monthly Fire and Ambulance reports.

City Administrator Stilwell presented the report.

2. Code compliance process.

City Administrator Stilwell outlined the code compliance process.

City Administrator Stilwell also noted that Waste Management, Inc. will be contacting residents about the backyard service on an ongoing basis and its increased recycling efforts during the holidays. Finally, he noted that the Pension Obligation Bonds were sold last week for a gross savings of $4.2 million.

VI. PUBLIC APPEARANCES

Mayor Burnett opened the meeting to public comment at 5:16 p.m.

Mary Liskin addressed Council regarding the beach and the role of private citizens.

Mayor Burnett temporarily left the meeting at 5:18 p.m.

Julie Armstrong, of the Carmel Chamber of Commerce, noted several upcoming Chamber activities in the month of December.

Barbara Livingston addressed Council regarding code compliance efforts.

Christine Sandin, Executive Director of the Sunset Center, noted its annual Holiday Open House from 3:00-5:00 p.m. on December 7th and a special wreath exhibit.

Charlie Cordova, manager of Community Relations for Green Waste Recovery, extended an invitation to an open house at its new Watsonville facility on Friday, December 7th.

Mayor Burnett returned to the meeting at 5:25 p.m.

Mayor Burnett closed the meeting to public comments at 5:25 p.m.

VII. CONSENT CALENDAR

A. Ratify the minutes for the Council Retreat of October 29, 2012.

B. Ratify the minutes for the Open Session portion of the November 5, 2012 meeting.

C. Ratify the minutes for the regular meeting of November 6, 2012.

D. Ratify the minutes for the special meeting of November 15, 2012.

E. Ratify the bills paid for the month of November 2012.

F. Consideration of a Resolution accepting a $2,000 donation from the Pacific Grove Concours Auto Rally for deposit into the Carmel Police DARE Program Account.

G. Consideration of a Resolution approving the Regular Meeting Schedule of the Council for 2013.

H. Consideration of a Resolution amending the Community Planning and Building fee schedule pertaining to permit fees for solar energy systems.

I. Consideration of a Resolution authorizing City co-sponsorship with the Library Board of Trustees and the Carmel Public Library Foundation of the Annual Donor Salute and Sterling Circle Reception events.

J. Receive Council agenda forecast.

Council Member Talmage pulled Item D for clarification.

Mayor Burnett opened and closed the meeting to public comment at 5:27 p.m.

Council Member HILLYARD moved to approve Consent Agenda Items A-C and E-J, seconded by Council Member BEACH and carried unanimously.

Council Member Talmage requested that the motion in the Minutes of the Special Meeting of November 15 be amended to reflect the phrase “as edited”.

Mayor Burnett opened and closed the meeting to public comment at 5:29 p.m.

Council Member TALMAGE moved to approve Consent Agenda Item D, as amended, seconded by Council Member BEACH and carried 4-0, with Mayor Burnett abstaining as he did not participate in the meeting of November 15 due to a previously disclosed conflict of interest.

VIII. ORDERS OF COUNCIL

A. Receive an update on the status of Measure D; provide direction to staff; and authorize the City Administrator to execute agreements with the State Board of Equalization for Implementation of a Local Transactions and Use Tax. City Administrator Stilwell presented the staff report.

Mayor Burnett opened and closed the meeting to public comment at 5:45 p.m.

Council Member HILLYARD moved to adopt the Resolution to authorize the City Administrator to execute agreements with the State Board of Equalization for Implementation of a Local Transactions and Use Tax, seconded by Council Member BEACH, and carried by the following vote:

AYES: COUNCIL MEMBERS: BEACH; HILLYARD; TALMAGE; THEIS & BURNETT
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE

Council Member TALMAGE moved to approve the funding for Item 3A of the staff report (repair/replace 200’ block with new sidewalk or with cobblestone curb and gutter) and have the City Administrator bring back this discussion at the February Council meeting when updated figures will be available, seconded by Council Member THEIS and carried by the following vote:

AYES: COUNCIL MEMBERS: BEACH; HILLYARD; TALMAGE; THEIS & BURNETT
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE

B. Review 2012 City Goals and key projects and discuss and review 2013 City Goals.

City Administrator Stilwell presented the report.

Mayor Burnett opened the meeting to public comment at 6:22 p.m.

Monte Miller addressed Council regarding shared fire services.

Mayor Burnett closed the meeting to public comment at 6:23 p.m.

Mayor Burnett then re-opened the meeting to public comment at 6:41 p.m.

Barbara Livingston recommended inclusion of a Forest Management Plan with the Shoreline Management Plan and use parking plans already developed. The Carmel Residents Association will provide a written presentation to the Council regarding the City’s budget.

Monta Potter, CEO of the Carmel Chamber of Commerce, noted the results of a survey identifying the most important issues, which included: encouraging events to draw people into town; more destination marketing; changing local policies and ordinances related to businesses; attracting new businesses; parking improvements; providing co-op advertising opportunities; and improving the look of the City (examples: lighting, trash cans, bathrooms). She also addressed a Chamber planning retreat that indicated that parking is a most important concern, notably better signage for parking areas and right-of-way code compliance.

Mayor Burnett closed the meeting to public comment at 6:47 p.m.

Council took a break at 7:27 p.m. and reconvened at 7:42 p.m.

Mayor Burnett re-opened the meeting to public comment at 7:56 p.m.

Jonathan Sapp addressed Council on a review of the organizational structure.

Mayor Burnett closed the meeting to public comment at 7:57 p.m.

Council offered suggestions, but took no action on this item; staff will continue to evaluate and refine the list. A deadline of 12:00 noon on Monday, December 17, was set for the public to submit ideas to the City Administrator.

C. Receive an update on the environmental review process; consider the process for potential lease of Flanders Mansion; provide direction to staff to initiate a process to retain the services of a real estate professional; authorize the City Administrator to enter into an agreement with a real estate professional and direct staff to return with options.

City Attorney Don Freeman presented the staff report and provided guidance on the parameters of what the Council would be considering at this meeting: reviewing the snapshot of the time line for the consideration of the Final Environmental Impact Report and authorizing the City Administrator to initiate an RFP process to retain a real estate professional to assist with a potential lease option (should a lease option be identified in the EIR and the City Council, after certifying the EIR and listening to public comment, wishes to consider a lease option.)

Mayor Burnett opened the meeting to public comment at 8:02 p.m.

Addressing Council on this issue were: Melanie Billig, President of the Flanders Foundation; Joyce Stevens; Skip Lloyd; Dick Stiles; Jim Wright; Monte Miller, Robert Knight; Barbara Stiles; Ron Allen; Mike Brown; Cindy Lloyd; and Charlotte Townsend.

Mayor Burnett closed the meeting to public comment at 8:31 p.m.

Council Member TALMAGE moved to accept the timeline as proposed in the staff report, seconded by Council Member BEACH, and carried by the following vote:

AYES: COUNCIL MEMBERS: BEACH; HILLYARD; TALMAGE; THEIS & BURNETT
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE

Mayor BURNETT moved to authorize the City Administrator to pursue assisting the City Council for future deliberations in two ways: First, Council needs financial expertise to compare lease vs. sale vs. other disposition or within one form of disposition (lease 1 vs. lease 2); and Second, Council needs a real estate professional with experience with leases especially of historic properties who can help advise us on options. This would be paid by consulting contract. The same individual may be hired in the future to take the property out to market for a lease should the Council decide that is the best course of action after certifying the EIR. That second phase may be paid by consulting contract or by commission; and to authorize the City Administrator to pursue whatever process he sees fit to ensure the Council has the information needed to make an informed decision at the appropriate time in the future, seconded by Council Member HILLYARD and carried by the following vote:

AYES: COUNCIL MEMBERS: BEACH; HILLYARD; TALMAGE; THEIS & BURNETT
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE

D. Review Community Planning and Building Director job description and provide direction.

City Administrator Stilwell presented the report.

Mayor Burnett opened the meeting to public comment at 9:20 p.m.

Barbara Livingston addressed Council.

Mayor Burnett closed the meeting to public comment at 9:23 p.m.

Council Member Hillyard moved to approve the job description, but this died for lack of a second.

After discussion, Council provided general direction and continued this item to a future meeting.

E. Consideration of a Resolution authorizing the City Administrator to enter into a Memorandum of Agreement with the Monterey Regional Water Pollution Control Agency (MRWPCA) to manage the City’s ASBS Special Protections Water Quality Monitoring Program and authorizing a budget adjustment to cover the costs of the program.

Public Services Manager Sharon Friedrichsen presented the staff report. Bob Jacques answered Council questions.

Mayor Burnett opened and closed the meeting to public comment at 9:59 p.m.

Council Member TALMAGE moved to authorize the City Administrator to enter into a Memorandum of Agreement with the Monterey Regional Water Pollution Control Agency (MRWPCA) to manage the City’s ASBS Special Protections Water Quality Monitoring Program and to authorize a budget adjustment to cover the costs of the program, seconded by Council Member BEACH and carried by the following vote:

AYES: COUNCIL MEMBERS: BEACH; HILLYARD; TALMAGE; THEIS & BURNETT
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE

F. Future Council agenda items.

IX. ADJOURNMENT

Mayor Burnett declared the meeting adjourned at 10:00 p.m.

Respectfully submitted, ATTEST:

_____________________________ _____________________________
Heidi Burch, City Clerk MAYOR JASON BURNETT

CITY COUNCIL: Tour of Inspection, Closed Session & Public Workshop December 2012

CARMEL-BY-THE-SEA CITY COUNCIL

Tour of Inspection, Closed Session, and

Public Workshop (begins at 5:30 p.m.)

Monday, December 3, 2012 – 4:30 p.m.

Council Chambers

East side of Monte Verde Street between

Ocean and Seventh Avenues

The City Council will first meet at City Hall on the east side of Monte Verde Street between Ocean and Seventh Avenues.

I. Roll Call, then depart for Tour of Inspection

A. Council will visit the Carmel Youth Center, at the SW corner of Fourth and Torres, to view the City’s temporary emergency assistance center.

II. Adjourn to Closed Session at City Hall

Pursuant to Government Code Section 54956 et seq. of the State of California, the City Council will adjourn to Closed Session to consider the following:

1. Public Employee Performance Evaluation - Government Code Section 54957. Title: City Attorney.

2. Public Employee Performance Evaluation - Government Code Section 54957. Title: City Administrator.

III. Announcements in Open Session (if any)

IV. Adjourn to Public Workshop (begins at 5:30 p.m.)

Subject: Cleaning and recycling efforts in the commercial district

V. Reconvene to Closed Session (if necessary)

VI. Adjournment

CITY COUNCIL: Check Register December 2012

City of Carmel by-the-Sea

Check Register

December 2012

Check No.--Check Date--Vendor Name--Dist Amt--Exp Acct--Description
125491 12/4/2012 CARMEL ACE HARDWARE $ 6 .49 07 72043 OFFICE SUPPLIES
125491 12/4/2012 CARMEL ACE HARDWARE $ 6 .26 01 78045 MATERIAL/SUPPLIES
125491 12/4/2012 CARMEL ACE HARDWARE $ 1 .21 07 72043 OFFICE SUPPLIES
125491 12/4/2012 CARMEL ACE HARDWARE $ 11.18 07 72043 OFFICE SUPPLIES
Vendor Total -----> $ 25.14

125492 12/4/2012 AILING HOUSE PEST CONTROL $ 50.00 01 70050 OUTSIDE LABOR
125492 12/4/2012 AILING HOUSE PEST CONTROL $ 50.00 01 70050 OUTSIDE LABOR
125492 12/4/2012 AILING HOUSE PEST CONTROL $ 60.00 01 70050 OUTSIDE LABOR
125492 12/4/2012 AILING HOUSE PEST CONTROL $ 50.00 01 70050 OUTSIDE LABOR
125492 12/4/2012 AILING HOUSE PEST CONTROL $ 65.00 01 70050 OUTSIDE LABOR
125492 12/4/2012 AILING HOUSE PEST CONTROL $ 40.00 01 70050 OUTSIDE LABOR
125492 12/4/2012 AILING HOUSE PEST CONTROL $ 44.00 01 70050 OUTSIDE LABOR
125492 12/4/2012 AILING HOUSE PEST CONTROL $ 55.00 01 70050 OUTSIDE LABOR
125644 12/27/2012 AILING HOUSE PEST CONTROL $ 50.00 01 70050 OUTSIDE LABOR
125644 12/27/2012 AILING HOUSE PEST CONTROL $ 50.00 01 70050 OUTSIDE LABOR
Vendor Total -----> $ 514.00

125537 12/11/2012 ALHAMBRA $ 39.24 01 82053 CONTRACTUAL SERVICES
125584 12/18/2012 ALHAMBRA $ 22.59 01 72603 MEDICAL SUPPLIES
125584 12/18/2012 ALHAMBRA $ 31.71 01 64053 0002 C ONTRACTUAL SERVICES
125584 12/18/2012 ALHAMBRA $ 22.59 07 72603 MEDICAL SUPPLIES
Vendor Total -----> $ 116.13

125538 12/11/2012 ALLSTAR FIRE EQUIPMENT $ 249.54 01 72602 FIRE EQUIPMENT/SUPPLIES
125585 12/18/2012 ALLSTAR FIRE EQUIPMENT $ 996.97 01 72057 SAFETY EQUIPMENT
Vendor Total -----> $ 1,246.51

125539 12/11/2012 AMERICAN SUPPLY COMPANY $ (321.75) 01 70044 CUSTODIAL SUPPLIES
125539 12/11/2012 AMERICAN SUPPLY COMPANY $ 6,169.02 01 76045 MATERIALS/SUPPLIES
125586 12/18/2012 AMERICAN SUPPLY COMPANY $ 26.54 01 70044 CUSTODIAL SUPPLIES
125586 12/18/2012 AMERICAN SUPPLY COMPANY $ 33.02 01 70044 CUSTODIAL SUPPLIES
Vendor Total -----> $ 5,906.83

125540 12/11/2012 ANDON LAUNDRY SERVICE $ 279.75 01 72053 CONTRACTUAL SERVICES
Vendor Total -----> $ 279.75

125493 12/4/2012 ARBOR DAY FOUNDATION $ 15.00 01 78033 DUES/MEMBERSHIPS
Vendor Total -----> $ 15.00

125541 12/11/2012 AT&T $ 952.45 01 64036 TELEPHONE
125541 12/11/2012 AT&T $ 641.91 01 67053 CONTRACTUAL SERVICES
125541 12/11/2012 AT&T $ 353.68 01 67049 EQUIPMENT MAINTENANCE
125541 12/11/2012 AT&T $ 215.60 01 69036 TELEPHONE
125541 12/11/2012 AT&T $ 66.47 01 72036 TELEPHONE
125541 12/11/2012 AT&T $ 357.35 01 72036 TELEPHONE
125541 12/11/2012 AT&T $ 564.77 01 74026 UTILITIES
125541 12/11/2012 AT&T $ 139.02 01 76036 TELEPHONE
125541 12/11/2012 AT&T $ 15.98 01 82036 TELEPHONE
125541 12/11/2012 AT&T $ 30.91 60 81036 TELEPHONE
Vendor Total -----> $ 3,338.14

125542 12/11/2012 BAUER COMPRESSORS $ 970.00 01 72049 EQUIPMENT MAINTENANCE
Vendor Total -----> $ 970.00

125494 12/4/2012 BAY MEDIA INC DBA MEDIA SYSTEMS GROUP $ 6,987.15 50 24050 0804 P UBLIC EDUC./GOVT ACCESS(PEG)
Vendor Total -----> $ 6,987.15

125495 12/4/2012 BOUND TREE MEDICAL LLC $ 29.95 07 72603 MEDICAL SUPPLIES
125495 12/4/2012 BOUND TREE MEDICAL LLC $ 351.74 07 72603 MEDICAL SUPPLIES
125543 12/11/2012 BOUND TREE MEDICAL LLC $ 72.81 07 72603 MEDICAL SUPPLIES
125543 12/11/2012 BOUND TREE MEDICAL LLC $ 368.21 07 72603 MEDICAL SUPPLIES
Vendor Total -----> $ 822.71

125496 12/4/2012 BROADWAY LOCKSMITH $ 37.54 01 70050 OUTSIDE LABOR
Vendor Total -----> $ 37.54

125497 12/4/2012 BURGHARDT-DORE ADVERTISING, INC. $ 682.50 01 85200 REGIONAL DESTINATION MARKETING
125497 12/4/2012 BURGHARDT-DORE ADVERTISING, INC. $ 12,433.00 01 85200 REGIONAL DESTINATION MARKETING
125497 12/4/2012 BURGHARDT-DORE ADVERTISING, INC. $ 165.00 01 85200 REGIONAL DESTINATION MARKETING
125497 12/4/2012 BURGHARDT-DORE ADVERTISING, INC. $ 155.00 01 85200 REGIONAL DESTINATION MARKETING
125497 12/4/2012 BURGHARDT-DORE ADVERTISING, INC. $ 4,500.00 01 85200 REGIONAL DESTINATION MARKETING
125497 12/4/2012 BURGHARDT-DORE ADVERTISING, INC. $ 3,511.00 01 85200 REGIONAL DESTINATION MARKETING
Vendor Total -----> $ 21,446.50

125544 12/11/2012 BURKE,WILLIAMS & SORENSEN,LLP $ 2,357.50 01 61051 PROFESSIONAL SERVICES
125544 12/11/2012 BURKE,WILLIAMS & SORENSEN,LLP $ 97.50 01 61051 PROFESSIONAL SERVICES
Vendor Total -----> $ 2,455.00

125545 12/11/2012 MICHAEL B. CALHOUN $ 25.06 01 64030 TRAINING/BUSINESS EXP.
Vendor Total -----> $ 25.06

125546 12/11/2012 CALIFORNIAN $ 540.00 50 24050 0684 COMMUNITY SPECIAL EVENTS
Vendor Total -----> $ 540.00

125498 12/4/2012 CALTRONICS BUSINESS SYSTEMS INC $ 121.21 01 67053 CONTRACTUAL SERVICES
Vendor Total -----> $ 121.21

125499 12/4/2012 CARMEL PINE CONE $ 576.00 50 24050 0684 C OMMUNITY SPECIAL EVENTS
125499 12/4/2012 CARMEL PINE CONE $ 576.00 50 24050 0684 C OMMUNITY SPECIAL EVENTS
125547 12/11/2012 CARMEL PINE CONE $ 139.95 01 69040 ADVERTISING
125645 12/27/2012 CARMEL PINE CONE $ 280.50 01 69040 ADVERTISING
Vendor Total -----> $ 1,572.45

125500 12/4/2012 CARMEL VACUUM & APPLIANCE $ 51.44 01 70044 CUSTODIAL SUPPLIES
Vendor Total -----> $ 51.44

125548 12/11/2012 CARMEL GARDEN & IRRIGATN $ 576.00 01 76050 OUTSIDE LABOR
125646 12/27/2012 CARMEL GARDEN & IRRIGATN $ 1,920.00 01 87602 DUNE HABITAT RESTOR
Vendor Total -----> $ 2,496.00

125587 12/18/2012 CARMEL CHAMBER COMMERCE $ 41,977.00 01 20270 HOSPITALITY IMPRV DIST PAYABLE
Vendor Total -----> $ 41,977.00

125588 12/18/2012 CARMEL PRINT AND COPY $ 30.37 01 78039 PRINTING
Vendor Total -----> $ 30.37

125501 12/4/2012 CARMEL FIRE PROTCTN ASSOC $ 175.00 50 24050 0418 P LAN CHECK (CONTRACT FIRE EXP)
125501 12/4/2012 CARMEL FIRE PROTCTN ASSOC $ 83.52 01 69051 PROFESSIONAL SERVICES
125501 12/4/2012 CARMEL FIRE PROTCTN ASSOC $ 549.58 01 69051 PROFESSIONAL SERVICES
125501 12/4/2012 CARMEL FIRE PROTCTN ASSOC $ 341.18 01 69051 PROFESSIONAL SERVICES
125501 12/4/2012 CARMEL FIRE PROTCTN ASSOC $ 154.24 01 69051 PROFESSIONAL SERVICES
125501 12/4/2012 CARMEL FIRE PROTCTN ASSOC $ 1,160.58 01 69051 PROFESSIONAL SERVICES
125501 12/4/2012 CARMEL FIRE PROTCTN ASSOC $ 75.00 01 69051 PROFESSIONAL SERVICES
125501 12/4/2012 CARMEL FIRE PROTCTN ASSOC $ 75.00 01 69051 PROFESSIONAL SERVICES
125501 12/4/2012 CARMEL FIRE PROTCTN ASSOC $ 192.80 01 69051 PROFESSIONAL SERVICES
125501 12/4/2012 CARMEL FIRE PROTCTN ASSOC $ 413.97 01 69051 PROFESSIONAL SERVICES
125501 12/4/2012 CARMEL FIRE PROTCTN ASSOC $ 1,050.97 01 69051 PROFESSIONAL SERVICES
125501 12/4/2012 CARMEL FIRE PROTCTN ASSOC $ 99.85 01 69051 PROFESSIONAL SERVICES
125501 12/4/2012 CARMEL FIRE PROTCTN ASSOC $ 81.65 01 69051 PROFESSIONAL SERVICES
125501 12/4/2012 CARMEL FIRE PROTCTN ASSOC $ 187.50 01 69051 PROFESSIONAL SERVICES
125501 12/4/2012 CARMEL FIRE PROTCTN ASSOC $ 58.90 01 69051 PROFESSIONAL SERVICES
125501 12/4/2012 CARMEL FIRE PROTCTN ASSOC $ 104.40 01 69051 PROFESSIONAL SERVICES
125549 12/11/2012 CARMEL FIRE PROTCTN ASSOC $ 175.00 50 24050 0418 P LAN CHECK (CONTRACT FIRE EXP)
125549 12/11/2012 CARMEL FIRE PROTCTN ASSOC $ 175.00 50 24050 0418 P LAN CHECK (CONTRACT FIRE EXP)
Vendor Total -----> $ 5,154.14

125550 12/11/2012 CARVER + SCHICKETANZ ARCH $ 5,010.90 01 89430 BEACH RESTROOMS ON SCENIC DR
Vendor Total -----> $ 5,010.90

125502 12/4/2012 CATERPILLAR FINANCIAL SERVICE CORP $ 3,710.02 01 88578 CATERPILLAR LOADER
Vendor Total -----> $ 3,710.02

125589 12/18/2012 CDCE INC. $ 3,565.39 07 72049 EQUIPMENT MAINTENANCE
Vendor Total -----> $ 3,565.39

125503 12/4/2012 CDW-G GOVERNMENT INC. $ 239.79 01 67045 MATERIALS/SUPPLIES
Vendor Total -----> $ 239.79

125551 12/11/2012 CITY OF MONTEREY $ 147,347.17 01 72053 CONTRACTUAL SERVICES
125551 12/11/2012 CITY OF MONTEREY $ 5,977.67 01 72053 CONTRACTUAL SERVICES
125590 12/18/2012 CITY OF MONTEREY $ 3,996.90 01 76049 EQUIPMENT MAINTENANCE
Vendor Total -----> $ 157,321.74

125504 12/4/2012 COASTAL TPA, INC $ 45.00 01 74017 0003 M EDICAL PROGRAM
125552 12/11/2012 COASTAL TPA, INC $ 2,990.10 01 74017 0003 M EDICAL PROGRAM
125552 12/11/2012 COASTAL TPA, INC $ 148.00 01 64017 0003 M EDICAL PROGRAM
125552 12/11/2012 COASTAL TPA, INC $ 426.00 01 69017 0003 M EDICAL PROGRAM
125552 12/11/2012 COASTAL TPA, INC $ 409.00 01 84017 0003 M EDICAL PROGRAM
125552 12/11/2012 COASTAL TPA, INC $ 85.00 07 72017 0003 M EDICAL PROGRAM
125552 12/11/2012 COASTAL TPA, INC $ 96.00 01 70017 0003 M EDICAL PROGRAM
125591 12/18/2012 COASTAL TPA, INC $ 31.20 01 60017 0004 M EDICAL PROGRAM
125591 12/18/2012 COASTAL TPA, INC $ 29.70 01 64017 0004 M EDICAL PROGRAM
125591 12/18/2012 COASTAL TPA, INC $ 39.60 01 67017 0004 M EDICAL PROGRAM
125591 12/18/2012 COASTAL TPA, INC $ 39.60 01 69017 0004 M EDICAL PROGRAM
125591 12/18/2012 COASTAL TPA, INC $ 19.80 01 70017 0004 M EDICAL PROGRAM
125591 12/18/2012 COASTAL TPA, INC $ 59.40 07 72017 0004 M EDICAL PROGRAM
125591 12/18/2012 COASTAL TPA, INC $ 207.90 01 74017 0004 M EDICAL PROGRAM
125591 12/18/2012 COASTAL TPA, INC $ 69.30 01 76017 0004 M EDICAL PROGRAM
125591 12/18/2012 COASTAL TPA, INC $ 19.80 01 78017 0004 M EDICAL PROGRAM
125591 12/18/2012 COASTAL TPA, INC $ 99.00 01 84017 0004 M EDICAL PROGRAM
Vendor Total -----> $ 4,814.40

125505 12/4/2012 COMCAST $ 69.74 01 67053 CONTRACTUAL SERVICES
125592 12/18/2012 COMCAST $ 4 .14 01 67053 CONTRACTUAL SERVICES
Vendor Total -----> $ 73.88

125506 12/4/2012 COPIES BY-THE-SEA $ 206.33 01 64039 PRINTING
125506 12/4/2012 COPIES BY-THE-SEA $ 122.75 01 69039 PRINTING
Vendor Total -----> $ 329.08

125507 12/4/2012 CORBIN WILLITS SYSTEM $ 720.79 01 67053 CONTRACTUAL SERVICES
Vendor Total -----> $ 720.79

125508 12/4/2012 CYPRESS COAST FORD L/M $ 1,140.75 01 76049 EQUIPMENT MAINTENANCE
125508 12/4/2012 CYPRESS COAST FORD L/M $ 844.27 01 76049 EQUIPMENT MAINTENANCE
Vendor Total -----> $ 1,985.02

125509 12/4/2012 DAVE'S REPAIR SERVICE $ 80.00 01 76050 OUTSIDE LABOR
125593 12/18/2012 DAVE'S REPAIR SERVICE $ 387.77 01 76049 EQUIPMENT MAINTENANCE
Vendor Total -----> $ 467.77

125632 12/18/2012 DE LAGE LANDEN FINANCIAL SERVICES $ 43.43 01 72053 CONTRACTUAL SERVICES
125632 12/18/2012 DE LAGE LANDEN FINANCIAL SERVICES $ 43.44 07 72053 CONTRACTUAL SERVICES
125632 12/18/2012 DE LAGE LANDEN FINANCIAL SERVICES $ 397.90 01 88822 COPIER LEASE
Vendor Total -----> $ 484.77

125553 12/11/2012 E. VALDEZ TREE SERVICE $ 4,325.00 01 78050 OUTSIDE LABOR
125594 12/18/2012 E. VALDEZ TREE SERVICE $ 950.00 01 78050 OUTSIDE LABOR
Vendor Total -----> $ 5,275.00

125554 12/11/2012 RYAN RANCH PRINTERS $ 58.99 01 74039 PRINTING
Vendor Total -----> $ 58.99

125510 12/4/2012 ED SANTACRUZ JANITORIAL SERVICE $ 1,000.00 01 74053 CONTRACTUAL SERVICES
125510 12/4/2012 ED SANTACRUZ JANITORIAL SERVICE $ 1,700.00 01 70053 0010 C ONTRACTUAL SERVICES
125510 12/4/2012 ED SANTACRUZ JANITORIAL SERVICE $ 120.00 01 70053 0010 C ONTRACTUAL SERVICES
125633 12/18/2012 ED SANTACRUZ JANITORIAL SERVICE $ 1,700.00 01 70053 0010 C ONTRACTUAL SERVICES
125633 12/18/2012 ED SANTACRUZ JANITORIAL SERVICE $ 1,000.00 01 74053 CONTRACTUAL SERVICES
Vendor Total -----> $ 5,520.00

125511 12/4/2012 ELECTRICAL DIST. COMPANY $ 73.33 01 70045 MATERIAL/SUPPLIES
125511 12/4/2012 ELECTRICAL DIST. COMPANY $ 7 .49 01 70045 MATERIAL/SUPPLIES
125555 12/11/2012 ELECTRICAL DIST. COMPANY $ 135.62 01 70045 MATERIAL/SUPPLIES
125595 12/18/2012 ELECTRICAL DIST. COMPANY $ 233.74 01 70045 MATERIAL/SUPPLIES
125595 12/18/2012 ELECTRICAL DIST. COMPANY $ 68.76 01 70045 MATERIAL/SUPPLIES
125595 12/18/2012 ELECTRICAL DIST. COMPANY $ 15,643.75 01 89410 SUNSET CTR LANDSCAPING PROJECT
Vendor Total -----> $ 16,162.69

125596 12/18/2012 EMERGENCY VEHICLE GROUP, INC. $ 25.75 07 72047 AUTOMOTIVE PARTS
Vendor Total -----> $ 25.75

125597 12/18/2012 AL FASULO FASULO INVESTIGATIONS $ 637.50 01 69051 PROFESSIONAL SERVICES
Vendor Total -----> $ 637.50

125556 12/11/2012 GAYLORD BROS., INC. $ 156.50 50 24050 0776 L O CAL HISTORY DEPT DONATIONS
Vendor Total -----> $ 156.50

125634 12/18/2012 GCS ENVIRONMENTAL EQUIPMENT SERVICES $ 722.14 01 70050 OUTSIDE LABOR
Vendor Total -----> $ 722.14

125598 12/18/2012 GRANITE ROCK COMPANY $ 147.53 01 76045 MATERIALS/SUPPLIES
125598 12/18/2012 GRANITE ROCK COMPANY $ (6.71) 01 76045 MATERIALS/SUPPLIES
125598 12/18/2012 GRANITE ROCK COMPANY $ (7.39) 01 76045 MATERIALS/SUPPLIES
Vendor Total -----> $ 133.43

125599 12/18/2012 GREEN VALLEY LANDSCAPE INC. $ 1,200.00 01 78053 0005 C ONTRACTUAL SERVICES

125600 12/18/2012 HIGHWAY TECHNOLOGIES $ 1,172.04 01 76045 0001 M ATERIALS/SUPPLIES
Vendor Total -----> $ 1,172.04

125601 12/18/2012 ICMA $ 1,017.79 01 64033 DUES/MEMBERSHIPS
Vendor Total -----> $ 1,017.79

125512 12/4/2012 INTERSPIRO, INC. $ 2,378.91 01 72049 EQUIPMENT MAINTENANCE
Vendor Total -----> $ 2,378.91

125513 12/4/2012 IVERSON TREE SERVICE $ 1,600.00 01 78050 OUTSIDE LABOR
125513 12/4/2012 IVERSON TREE SERVICE $ 350.00 01 78050 OUTSIDE LABOR
125513 12/4/2012 IVERSON TREE SERVICE $ 350.00 01 78050 OUTSIDE LABOR
Vendor Total -----> $ 2,300.00

125514 12/4/2012 ROBERT S. JAQUES $ 100.00 01 89600 DRY WEATHER DIVERSION PROJECT
125514 12/4/2012 ROBERT S. JAQUES $ 2,250.00 01 76055 STORM WATER RUNOFF PROG EXP
Vendor Total -----> $ 2,350.00

125515 12/4/2012 DAVID JEDINAK $ 200.00 07 72032 PERMITS, LICENSES & FEES
125602 12/18/2012 DAVID JEDINAK $ 19.80 07 72032 PERMITS, LICENSES & FEES
Vendor Total -----> $ 219.80

125557 12/11/2012 JIM EMERY $ 200.00 01 63053 CONTRACTUAL SERVICES
Vendor Total -----> $ 200.00

125603 12/18/2012 JJA CPA, INC. $ 13,000.00 01 67400 AUDITS
Vendor Total -----> $ 13,000.00

125558 12/11/2012 JOBS AVAILABLE INC. $ 45.00 01 67100 RECRUITMENT
Vendor Total -----> $ 45.00

125559 12/11/2012 CHRISTOPHER C. JOHNSON $ 62.45 01 64030 TRAINING/BUSINESS EXP.
Vendor Total -----> $ 62.45

125635 12/18/2012 KENNEDY, ARCHER & HARRAY $ 6,564.42 01 61051 0040 P ROFESSIONAL SERVICES
Vendor Total -----> $ 6,564.42

125604 12/18/2012 KAPACC PACIFIC LTD./KNAPP HARDWARE $ 35.19 01 70045 MATERIAL/SUPPLIES
125604 12/18/2012 KAPACC PACIFIC LTD./KNAPP HARDWARE $ 12.47 01 74043 OFFICE SUPPLIES
125604 12/18/2012 KAPACC PACIFIC LTD./KNAPP HARDWARE $ 38.96 01 78045 MATERIAL/SUPPLIES
125604 12/18/2012 KAPACC PACIFIC LTD./KNAPP HARDWARE $ 43.68 01 76045 MATERIALS/SUPPLIES
125636 12/18/2012 KAPACC PACIFIC LTD./KNAPP HARDWARE $ 30.58 01 70045 MATERIAL/SUPPLIES
125636 12/18/2012 KAPACC PACIFIC LTD./KNAPP HARDWARE $ 11.13 01 70045 MATERIAL/SUPPLIES
Vendor Total -----> $ 172.01

125560 12/11/2012 MOLLY LAUGHLIN $ 143.23 01 64030 0254 T R AINING/BUSINESS EXP.
Vendor Total -----> $ 143.23

125605 12/18/2012 LEAGUE OF CA CITIES $ 2,344.00 01 60033 DUES/MEMBERSHIPS
Vendor Total -----> $ 2,344.00

125606 12/18/2012 LEMOS SERVICE INC/LEMOS76 $ 27.80 01 76046 FUEL
Vendor Total -----> $ 27.80

125561 12/11/2012 LIU OF NA $ 202.80 01 67016 RETIREMENT
125561 12/11/2012 LIU OF NA $ 627.12 01 69016 RETIREMENT
125561 12/11/2012 LIU OF NA $ 1,513.20 01 76016 RETIREMENT
125561 12/11/2012 LIU OF NA $ 202.80 01 78016 RETIREMENT
125561 12/11/2012 LIU OF NA $ 1,757.15 01 21285 LIUNA SUPPL EE RETIREMENT
125561 12/11/2012 LIU OF NA $ 1,134.51 01 84016 RETIREMENT
Vendor Total -----> $ 5,437.58

125562 12/11/2012 L.N. CURTIS & SONS $ 2,215.79 01 72602 FIRE EQUIPMENT/SUPPLIES
Vendor Total -----> $ 2,215.79

125516 12/4/2012 M.J.MURPHY $ 470.16 01 76045 MATERIALS/SUPPLIES
Vendor Total -----> $ 470.16

125517 12/4/2012 MARTECH INC $ 100.00 01 67051 PROFESSIONAL SERVICES
125517 12/4/2012 MARTECH INC $ 220.00 01 67051 PROFESSIONAL SERVICES
Vendor Total -----> $ 320.00

125518 12/4/2012 STEVE MC INCHAK $ 34.71 01 67045 MATERIALS/SUPPLIES
Vendor Total -----> $ 34.71

125637 12/18/2012 MEDICS FOR LIFE, INC $ 145.00 07 72053 CONTRACTUAL SERVICES
Vendor Total -----> $ 145.00

125607 12/18/2012 MISSION UNIFORM SERVICE $ 8 .42 01 78031 CLOTHING EXPENSE
125607 12/18/2012 MISSION UNIFORM SERVICE $ 8 .42 01 78031 CLOTHING EXPENSE
125607 12/18/2012 MISSION UNIFORM SERVICE $ 8 .42 01 78031 CLOTHING EXPENSE
125607 12/18/2012 MISSION UNIFORM SERVICE $ 8 .42 01 78031 CLOTHING EXPENSE
125607 12/18/2012 MISSION UNIFORM SERVICE $ 8 .42 01 78031 CLOTHING EXPENSE
125607 12/18/2012 MISSION UNIFORM SERVICE $ 80.72 01 76031 CLOTHING EXPENSE
125607 12/18/2012 MISSION UNIFORM SERVICE $ 80.72 01 76031 CLOTHING EXPENSE
125607 12/18/2012 MISSION UNIFORM SERVICE $ 80.72 01 76031 CLOTHING EXPENSE
125607 12/18/2012 MISSION UNIFORM SERVICE $ 80.72 01 76031 CLOTHING EXPENSE
125607 12/18/2012 MISSION UNIFORM SERVICE $ 80.72 01 76031 CLOTHING EXPENSE
Vendor Total -----> $ 445.70

125563 12/11/2012 MONTEREY TIRE SERVICE $ 150.30 01 76048 TIRES/TUBES
Vendor Total -----> $ 150.30

125564 12/11/2012 MTY COUNTY TELECOMM $ 290.00 01 74053 CONTRACTUAL SERVICES
125564 12/11/2012 MTY COUNTY TELECOMM $ 76.00 01 72053 CONTRACTUAL SERVICES
Vendor Total -----> $ 366.00

125608 12/18/2012 MONTEREY COUNTY OFFICE ED $ 9,880.00 50 24050 0804 P UBLIC EDUC./GOVT ACCESS(PEG)
125608 12/18/2012 MONTEREY COUNTY OFFICE ED $ 14,820.00 50 24050 0804 P UBLIC EDUC./GOVT ACCESS(PEG)
Vendor Total -----> $ 24,700.00

125565 12/11/2012 MONTEREY COUNTY RECORDER $ 18.00 01 64032 PERMITS,LICENSES & FEES
Vendor Total -----> $ 18.00

125519 12/4/2012 MONTEREY COUNTY CLERK $ 50.00 01 89430 BEACH RESTROOMS ON SCENIC DR
125638 12/18/2012 MONTEREY COUNTY CLERK $ 50.00 01 69095 OPERATIONAL SERVICES/SUPPLIES
Vendor Total -----> $ 100.00

125566 12/11/2012 MONTEREY BAY PLANNING SERVICES $ 5,377.50 01 61051 0040 P ROFESSIONAL SERVICES
Vendor Total -----> $ 5,377.50

125567 12/11/2012 NANCY'S MID VLY FLORIST $ 48.26 01 60207 COUNCIL DISCRETIONARY
Vendor Total -----> $ 48.26

125568 12/11/2012 NEILL ENGINEERS CORP. $ 150.00 01 62053 CONTRACTUAL SERVICES
Vendor Total -----> $ 150.00

125609 12/18/2012 NEW IMAGE LANDSCAPE CO. $ 2,937.50 01 78053 0002 C ONTRACTUAL SERVICES
Vendor Total -----> $ 2,937.50

125569 12/11/2012 NEXTEL COMMUNICATIONS $ 51.74 01 64036 TELEPHONE
125569 12/11/2012 NEXTEL COMMUNICATIONS $ 143.94 01 67036 TELEPHONE
125569 12/11/2012 NEXTEL COMMUNICATIONS $ 303.45 01 69036 TELEPHONE
125569 12/11/2012 NEXTEL COMMUNICATIONS $ 35.84 01 70036 TELEPHONE
125569 12/11/2012 NEXTEL COMMUNICATIONS $ 598.76 01 74036 TELEPHONE
125569 12/11/2012 NEXTEL COMMUNICATIONS $ 131.37 01 76036 TELEPHONE
125569 12/11/2012 NEXTEL COMMUNICATIONS $ 35.84 01 78036 TELEPHONE
125569 12/11/2012 NEXTEL COMMUNICATIONS $ 35.84 07 72036 TELEPHONE
125569 12/11/2012 NEXTEL COMMUNICATIONS $ 90.56 01 72036 TELEPHONE
125610 12/18/2012 NEXTEL COMMUNICATIONS $ 89.74 01 72036 TELEPHONE
Vendor Total -----> $ 1,517.08

125611 12/18/2012 OCCU-MED LTD. $ 50.00 01 67110 PRE-EMPLOYMENT
Vendor Total -----> $ 50.00

125520 12/4/2012 OFFICE DEPOT, INC. $ 64.34 07 72043 OFFICE SUPPLIES
125570 12/11/2012 OFFICE DEPOT, INC. $ 143.40 01 74042 OFFICE MACHINE SUPPLIES
125570 12/11/2012 OFFICE DEPOT, INC. $ 148.26 01 74043 OFFICE SUPPLIES
125570 12/11/2012 OFFICE DEPOT, INC. $ 89.07 01 69042 OFFICE MACHINE SUPPLIES
125570 12/11/2012 OFFICE DEPOT, INC. $ 43.53 01 74043 OFFICE SUPPLIES
125570 12/11/2012 OFFICE DEPOT, INC. $ 72.82 01 74056 PHOTOGRAPHIC SUPPLIES
125570 12/11/2012 OFFICE DEPOT, INC. $ 67.30 01 69043 OFFICE SUPPLIES
125612 12/18/2012 OFFICE DEPOT, INC. $ 33.27 01 64043 OFFICE SUPPLIES
Vendor Total -----> $ 661.99

125613 12/18/2012 ORCHARD SUPPLY $ 102.30 01 78054 TOOLS/EQUIPMENT
125613 12/18/2012 ORCHARD SUPPLY $ 34.45 01 78054 TOOLS/EQUIPMENT
Vendor Total -----> $ 136.75

125521 12/4/2012 PACIFIC GAS & ELECTRIC CO $ 566.19 01 64026 UTILITIES
125521 12/4/2012 PACIFIC GAS & ELECTRIC CO $ 70.64 01 70026 UTILITIES
125521 12/4/2012 PACIFIC GAS & ELECTRIC CO $ 2,664.32 01 74026 UTILITIES
125521 12/4/2012 PACIFIC GAS & ELECTRIC CO $ 1,270.51 01 76026 UTILITIES
125521 12/4/2012 PACIFIC GAS & ELECTRIC CO $ 67.37 01 78026 UTILITIES
125521 12/4/2012 PACIFIC GAS & ELECTRIC CO $ 384.30 01 82026 UTILITIES
125521 12/4/2012 PACIFIC GAS & ELECTRIC CO $ 237.81 60 81026 UTILITIES
125521 12/4/2012 PACIFIC GAS & ELECTRIC CO $ 1,949.27 60 84026 UTILITIES
125521 12/4/2012 PACIFIC GAS & ELECTRIC CO $ 315.52 07 72026 UTILITIES
125521 12/4/2012 PACIFIC GAS & ELECTRIC CO $ 473.25 01 72026 UTILITIES
125571 12/11/2012 PACIFIC GAS & ELECTRIC CO $ 193.11 01 76026 UTILITIES
Vendor Total -----> $ 8,192.29

125572 12/11/2012 PAK MAIL CARMEL 642 $ 58.24 01 74038 POSTAGE
Vendor Total -----> $ 58.24

125522 12/4/2012 PALACE ART & OFFICE SUPPLY $ 1,329.90 01 67170 ERGONOMIC STUDIES/MODIFICATION
Vendor Total -----> $ 1,329.90

125573 12/11/2012 PENINSULA MESSENGER SERVICE $ 4,290.00 01 64204 MAIL SERVICE CONTRACT
Vendor Total -----> $ 4,290.00

125523 12/4/2012 PENINSUL HYDRONICS INC. $ 961.87 01 70050 OUTSIDE LABOR
125523 12/4/2012 PENINSUL HYDRONICS INC. $ 504.02 01 70050 OUTSIDE LABOR
125523 12/4/2012 PENINSUL HYDRONICS INC. $ 681.12 01 70050 OUTSIDE LABOR
Vendor Total -----> $ 2,147.01

125524 12/4/2012 PENINSULA WELDING & MEDICAL SUPPLY, INC $ 19.74 07 72603 MEDICAL SUPPLIES
Vendor Total -----> $ 19.74

125574 12/11/2012 PETTY CASH - RECREATION $ 265.88 01 82055 COMMUNITY ACTIVITIES
Vendor Total -----> $ 265.88

125639 12/18/2012 PITNEY BOWES $ 670.11 01 88818 POSTAGE METER
Vendor Total -----> $ 670.11

125525 12/4/2012 PROFESSIONAL PROP MAINT $ 7,259.23 01 70053 CONTRACTUAL SERVICES
Vendor Total -----> $ 7,259.23

125640 12/18/2012 PUBLIC STORAGE INC $ 431.00 01 67053 CONTRACTUAL SERVICES
Vendor Total -----> $ 431.00

125614 12/18/2012 R&B EXCAVATING, INC. $ 540.00 01 78050 OUTSIDE LABOR
Vendor Total -----> $ 540.00

125615 12/18/2012 MICHAEL K. RACHEL $ 600.00 01 69051 PROFESSIONAL SERVICES
Vendor Total -----> $ 600.00

125616 12/18/2012 RAPID PRINTERS OF MTY. $ 1,233.38 01 82055 COMMUNITY ACTIVITIES
Vendor Total -----> $ 1,233.38

125617 12/18/2012 RICHARD MYER $ 200.00 01 67428 EMPLOYEE RECOGNITION
Vendor Total -----> $ 200.00

125618 12/18/2012 RICHARD PETTY ELECTRIC $ 630.00 01 70050 OUTSIDE LABOR
125618 12/18/2012 RICHARD PETTY ELECTRIC $ 450.00 01 70050 OUTSIDE LABOR
Vendor Total -----> $ 1,080.00

125575 12/11/2012 RICHARD SHEA $ 134.06 01 60207 COUNCIL DISCRETIONARY
Vendor Total -----> $ 134.06

125576 12/11/2012 ROBERT HALLER $ 100.00 01 40727 0004 F A CILITY USE
Vendor Total -----> $ 100.00

125526 12/4/2012 ROTO-ROOTER $ 130.00 01 70050 OUTSIDE LABOR
Vendor Total -----> $ 130.00

125619 12/18/2012 SANTA CRUZ SENTINEL $ 430.00 50 24050 0684 C OMMUNITY SPECIAL EVENTS
Vendor Total -----> $ 430.00

125620 12/18/2012 KENT SEAVEY $ 500.00 50 24050 1318 M CKNIGHT/00WSI/010278001000
125620 12/18/2012 KENT SEAVEY $ 500.00 50 24050 1319 M CKNIGHT/00WS1/010278001000
Vendor Total -----> $ 1,000.00

125527 12/4/2012 SELECT STAFFING $ 152.88 01 70050 OUTSIDE LABOR
125527 12/4/2012 SELECT STAFFING $ 167.21 01 82055 COMMUNITY ACTIVITIES
125527 12/4/2012 SELECT STAFFING $ 33.00 01 82055 COMMUNITY ACTIVITIES
125527 12/4/2012 SELECT STAFFING $ 152.88 01 76050 OUTSIDE LABOR
125577 12/11/2012 SELECT STAFFING $ 767.25 01 82055 COMMUNITY ACTIVITIES
125621 12/18/2012 SELECT STAFFING $ 76.44 01 70050 OUTSIDE LABOR
125621 12/18/2012 SELECT STAFFING $ 152.88 01 76050 OUTSIDE LABOR
125641 12/18/2012 SELECT STAFFING $ 346.50 01 82055 COMMUNITY ACTIVITIES
Vendor Total -----> $ 1,849.04

125578 12/11/2012 SENTRY ALARM SYSTEMS $ 204.00 01 72050 OUTSIDE LABOR
Vendor Total -----> $ 204.00

125528 12/4/2012 SERVICEMASTER OF MTY.CO. $ 266.00 50 24050 0684 C OMMUNITY SPECIAL EVENTS
Vendor Total -----> $ 266.00

125622 12/18/2012 SETCOM CORP $ 415.60 01 76047 AUTOMOTIVE PARTS/SUPPLIES
Vendor Total -----> $ 415.60

125529 12/4/2012 SHARON FRIEDRICKSEN & ASSOCIATES $ 8,789.98 01 70053 CONTRACTUAL SERVICES
Vendor Total -----> $ 8,789.98

125623 12/18/2012 SKIPS ONE STOP MONTEREY $ 16.95 01 76047 AUTOMOTIVE PARTS/SUPPLIES
125623 12/18/2012 SKIPS ONE STOP MONTEREY $ 12.23 01 76047 AUTOMOTIVE PARTS/SUPPLIES
Vendor Total -----> $ 29.18

125579 12/11/2012 SOBER GRAD NIGHT $ 287.93 50 24050 0726 M AYORS YOUTH FUND
125579 12/11/2012 SOBER GRAD NIGHT $ 212.07 01 60207 COUNCIL DISCRETIONARY
Vendor Total -----> $ 500.00

125624 12/18/2012 STOWE CONTRACTING INC. $ 45,747.00 01 89643 MISSION TRLS PEDESTRIAN BRIDGE
125624 12/18/2012 STOWE CONTRACTING INC. $ 457.66 50 24050 0632 PARK BENCHES
Vendor Total -----> $ 46,204.66

125580 12/11/2012 TIGERLILLY FLORIST&GIFTS $ 246.67 01 82055 COMMUNITY ACTIVITIES
Vendor Total -----> $ 246.67

125530 12/4/2012 TRACNET CORPORATION $ 1,171.35 01 74053 0002 C ONTRACTUAL SERVICES
Vendor Total -----> $ 1,171.35

125581 12/11/2012 TRISTAR RISK MANAGEMENT $ 1,350.00 01 67424 W/C SELF-FUNDED RUN-OUT CLAIMS
Vendor Total -----> $ 1,350.00

125531 12/4/2012 TRUCKSIS ENTERPRISES,INC. $ 221.00 01 69053 CONTRACTUAL SERVICES
125625 12/18/2012 TRUCKSIS ENTERPRISES,INC. $ 113.05 01 69053 CONTRACTUAL SERVICES
125625 12/18/2012 TRUCKSIS ENTERPRISES,INC. $ 148.75 01 69053 CONTRACTUAL SERVICES
Vendor Total -----> $ 482.80

125532 12/4/2012 UNION BANK OF CALIFORNIA $ 1,978.00 01 91811 S.C. PROJECT -ADMIN. FEE
Vendor Total -----> $ 1,978.00

125533 12/4/2012 VALLEY SAW & GARDEN EQUIP $ 339.61 01 76049 EQUIPMENT MAINTENANCE
Vendor Total -----> $ 339.61

125534 12/4/2012 VERIZON WIRELESS $ 7 .47 07 72034 TELEPHONE
125582 12/11/2012 VERIZON WIRELESS $ 35.11 01 69053 CONTRACTUAL SERVICES
125582 12/11/2012 VERIZON WIRELESS $ 42.46 01 72053 CONTRACTUAL SERVICES
125582 12/11/2012 VERIZON WIRELESS $ 76.02 01 74053 CONTRACTUAL SERVICES
125582 12/11/2012 VERIZON WIRELESS $ 38.01 01 74053 CONTRACTUAL SERVICES
125582 12/11/2012 VERIZON WIRELESS $ 0 .17 01 64036 TELEPHONE
125642 12/18/2012 VERIZON WIRELESS $ 7 .51 07 72034 TELEPHONE
Vendor Total -----> $ 206.75

125626 12/18/2012 WAGEWORKS $ 15.00 01 64017 0005 M EDICAL PROGRAM
125626 12/18/2012 WAGEWORKS $ 5 .00 01 69017 0005 M EDICAL PROGRAM
125626 12/18/2012 WAGEWORKS $ 40.00 01 74017 0005 M EDICAL PROGRAM
125626 12/18/2012 WAGEWORKS $ 20.00 01 84017 0005 M EDICAL PROGRAM
Vendor Total -----> $ 80.00

125627 12/18/2012 WEST COAST ARBORISTS INC $ 4,325.00 01 78053 CONTRACTUAL SERVICES
Vendor Total -----> $ 4,325.00

125643 12/18/2012 WILLIAM'S ROOFING COMPANY $ 98.00 01 33404 BUILDING PERMITS
125643 12/18/2012 WILLIAM'S ROOFING COMPANY $ 98.00 01 33404 BUILDING PERMITS
125643 12/18/2012 WILLIAM'S ROOFING COMPANY $ 98.00 01 33404 BUILDING PERMITS
125643 12/18/2012 WILLIAM'S ROOFING COMPANY $ 1 .00 50 24050 0408 B LDG STDS ADM SPEC REVOLV FUND
125643 12/18/2012 WILLIAM'S ROOFING COMPANY $ 0 .40 50 24050 0401 B UILDING PERMITS/SMIP
125643 12/18/2012 WILLIAM'S ROOFING COMPANY $ 1 .00 50 24050 0408 B LDG STDS ADM SPEC REVOLV FUND
125643 12/18/2012 WILLIAM'S ROOFING COMPANY $ 0 .70 50 24050 0401 B UILDING PERMITS/SMIP
125643 12/18/2012 WILLIAM'S ROOFING COMPANY $ 39.05 20 33409 ROAD IMPACT FEES
125643 12/18/2012 WILLIAM'S ROOFING COMPANY $ 1 .02 50 24050 0401 B UILDING PERMITS/SMIP
125643 12/18/2012 WILLIAM'S ROOFING COMPANY $ 70.00 20 33409 ROAD IMPACT FEES
125643 12/18/2012 WILLIAM'S ROOFING COMPANY $ 1 .00 50 24050 0408 B LDG STDS ADM SPEC REVOLV FUND
125643 12/18/2012 WILLIAM'S ROOFING COMPANY $ 101.55 20 33409 ROAD IMPACT FEES
125643 12/18/2012 WILLIAM'S ROOFING COMPANY $ 98.00 01 33404 BUILDING PERMITS
125643 12/18/2012 WILLIAM'S ROOFING COMPANY $ 0 .15 50 24050 0401 B UILDING PERMITS/SMIP
125643 12/18/2012 WILLIAM'S ROOFING COMPANY $ 15.00 20 33409 ROAD IMPACT FEES
125643 12/18/2012 WILLIAM'S ROOFING COMPANY $ 1 .00 50 24050 0408 B LDG STDS ADM SPEC REVOLV FUND
Vendor Total -----> $ 623.87

125535 12/4/2012 W PAUL WOOD $ 3,426.40 01 67051 PROFESSIONAL SERVICES
125628 12/18/2012 W PAUL WOOD $ 2,340.00 01 67051 PROFESSIONAL SERVICES
Vendor Total -----> $ 5,766.40

125536 12/4/2012 ZOLL MEDICAL CORPORATION $ 2,051.62 01 72603 MEDICAL SUPPLIES
125583 12/11/2012 ZOLL MEDICAL CORPORATION $ 30.48 01 72603 MEDICAL SUPPLIES
Vendor Total -----> $ 2,082.10

156 Checks Grand Total -> $ 489,045.24

CITY COUNCIL: Resolution Accepting $2,000 Donation from Pacific Grove Concours Auto Rally for Deposit into Carmel Police DARE Program Account

Meeting Date: December 4, 2012

Prepared by: Molly Laughlin

City Council

Agenda Item Summary

Name: Consideration of a Resolution accepting a $2,000 donation from the Pacific Grove Concours Auto Rally for deposit into the Carmel Police DARE Program Account.

Description: The City of Carmel-by-the-Sea received a donation of $2,000 from Pacific Grove Youth Action Inc., also known as the Pacific Grove Concours Auto Rally, in support of the Carmel Police DARE (Drug Abuse Resistance Education) Program. DARE is a school-based program to help young people
avoid drug and alcohol abuse.

The Pacific Grove Concours Auto Rally is a fundraiser for the Pacific Grove Youth Action, which started in 1993. Since 2003, Pacific Grove Concours Auto Rally has donated to benefit youth programs in the City of Carmel-by-the-Sea.

City Policy C89-41 , Acceptance of Donations and Gifts to the City, requires that City Council approve donations larger than $1,000. This current donation will be placed into Carmel Police DARE Program Deposit Account #50-24050-0528.

Overall Cost:
City Funds: N/A
Grant Funds: N/A

Staff Recommendation: Staff recommends that the Council adopt the Resolution accepting this donation from the Pacific Grove Concours Auto Rally.

Decision Record: In the past five years, Council has approved the following resolutions accepting donations from the Pacific Grove Concours Auto Rally: Resolution 20 12-8; Resolution 2011-21, Resolution 2009-94; Resolution 2008-80 and Resolution 2007-05.

Reviewed by:

Jason Stilwell, City Administrator Date

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

RESOLUTION 2012-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CARMEL-BY-THE-SEA ACCEPTING A $2,000 DONATION FROM THE

PACIFIC GROVE CONCOURS AUTO RALLY FOR DEPOSIT INTO

THE CARMEL POLICE DARE PROGRAM ACCOUNT

WHEREAS, the Pacific Grove Concours Auto Rally generously donated $2,000 to the Carmel Police DARE (Drug Abuse Resistance Education) Program; and

WHEREAS, the City’s Policy C89-41, Acceptance of Donations and Gifts to the City, requires City Council approval for donations more than $1,000.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:

1. Accept with gratitude the donation of $2,000 from the Pacific Grove Auto Rally
and authorize its deposit into the Carmel Police DARE Program Deposit
Account 50-24050-0528.

2. Request that the Mayor send a letter of thanks.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 4th day of December 2012, by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED,

___________________________
JASON BURNETT, MAYOR

ATTEST:

________________________________
Heidi Burch, City Clerk

CITY COUNCIL: Resolution Approving the Regular Meeting Schedule of the City Council for 2013

Meeting Date: December 4, 2012

Prepared by: Molly Laughlin

City Council

Agenda Item Summary

Name: Consideration of a Resolution approving the Regular Meeting Schedule of the City Council for 2013.

Description: Adoption ofthe Resolution will establish the dates of the City Council's Regular meetings in 2013.  Special meetings are not included.

Overall Cost:
City Funds: N/A
Grant Funds: N/A

Staff Recommendation: Adopt the Resolution.

Important Considerations: The Resolution is in accordance with Municipal Code Section 2.04.020, which directs the Mayor and Mayor Pro Tempore to place the City Council's calendar of meetings for the upcoming year on the December Council agenda.

Decision Record: Annually in December.

Reviewed by:

Jason Stilwell, City Administrator Date

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

RESOLUTION 2012-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CARMEL-BY-THE-SEA APPROVING THE REGULAR MEETING DATES OF

THE CITY COUNCIL FOR CALENDAR YEAR 2013

________________________________________________________________________
WHEREAS, Section 2.04.020 of the Municipal Code directs the Mayor and Mayor Pro Tempore to place on the December agenda the City Council’s calendar of Regular Meetings for the coming year; and

WHEREAS, the Mayor and Mayor Pro Tempore have submitted the proposed meeting dates, attached hereto as Exhibit “A.”

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES RESOLVE AS FOLLOWS:

1. To accept the calendar of City Council Regular Meetings for calendar year 2013 as attached hereto as Exhibit “A.”

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA on this 4th day of December 2012, by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
SIGNED:

______________________
JASON BURNETT, MAYOR

ATTEST:

______________________
Heidi Burch, City Clerk

Exhibit “A”

2013 Calendar of Regular

City Council Meetings

Month ---Tour/Closed/Workshop--- Regular Meeting
January 7 8
February 4 5
March 4 5
April 1 2
May 6 7
June 3 4
July 1 2
August 5 6
September * 9 10
October September 30 1
November 4 5
December 2 3
* meeting moved to the second Tuesday due to the observed

CITY COUNCIL: Resolution Amending Community Planning & Building Fee Schedule Pertaining to Permit Fees for Solar Energy Systems

Meeting Date: 4 December 2012

Prepared by: John A. Hanson, Building Official

City Council

Agenda Item Summary

Name: Consideration of a Resolution amending the Community Planning and Building fee schedule pertaining to permit fees for solar energy systems.

Description: The City currently determines solar energy system permit fees based on the value of the project. California Assembly Bill (AB) 1801 , which will take effect on January 1, 2013, requires that jurisdictions base these fees strictly on factors directly associated with the cost to issue the permit, including administrative costs, plan checks and inspections. AB 1801 also requires that applicants for solar energy systems be provided with an invoice enumerating each assessed fee. This Resolution will bring the City into compliance with AB 1801.

Overall Cost:
City Funds: N/ A
Grant Funds: N/ A

Staff Recommendation: Adopt the Resolution.

Important Considerations: The proposed amendments to the fee schedule will lower the fees associated with the issuance of electrical permits for solar energy systems in the City of Carmel-by-the-Sea.

Decision Record: N/ A

Reviewed by:

Jason Stilwell, City Administrator Date

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

RESOLUTION 2012-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA

AMENDING THE COMMUNITY PLANNING AND BUILDING FEE SCHEDULE

PERTAINING TO PERMIT FEES FOR SOLAR ENERGY SYSTEMS

WHEREAS, the City of Carmel-by-the-Sea has adopted the California Codes promulgated by the International Codes Committee related to buildings and construction and does so when the State of California adopts new or revised editions; and

WHEREAS; the City of Carmel by-the-Sea has established fee schedules pertaining to permits issued by the Department of Community Planning and Building as they pertain to construction; and

WHEREAS; the fee schedules are updated and revised periodically to maintain current financial recoveries for services provided to the public by City staff; and

WHEREAS; the proposed fee amendment will allow the City to comply with California Assembly Bill 1801.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY
OF CARMEL-BY-THE-SEA does hereby:

1. Adopt amendments to the Community Planning and Building fee schedule pertaining to electrical permit fees for solar energy systems as shown in Exhibit “A”.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 4th day of December, 2012 by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED,
________________________
JASON BURNETT, MAYOR

ATTEST:

_____________________
Heidi Burch, City Clerk

Exhibit “A”
Assembly Bill 1801 states that jurisdictions may only charge those fees associated with permit processing and inspections. The following charges, therefore, will apply:

Solar energy system
1. Permit fee $ 95.00
2. Plan check 100.00
3. Inspection 150.00 (min. 2 hours @ 75.00 per hour)
Total $ 345.00

CITY COUNCIL: Resolution Authorizing City Co-Sponsorship with Library Board of Trustee & Carmel Public Library Foundation of Annual Donor Salute & Sterling Circle Reception Events

Meeting Date: December 4, 2012

Prepared by: Janet Bombard, Library Director

City Council

Agenda Item Summary

Name: Consideration of a Resolution authorizing City co-sponsorship with the Library Board of Trustees and the Carmel Public Library Foundation of the Annual Donor Salute and Sterling Circle Reception events.

Description: The Library Board of Trustees and the Carmel Public Library Foundation request City co-sponsorship of the Annual Donor Salute on Sunday, March 3, 2013, at Harrison Memorial Library and the annual Sterling Circle Reception at Harrison Library Park Branch on Sunday, June 9, 2013. The Board of Trustees and the Carmel Public Library Foundation also request Council to authorize the City Administrator to close two adjacent parking spaces on Lincoln Street between Ocean A venue and Sixth A venue in order to provide valet parking service during the Donor Salute.

Overall Cost:
City Funds: N/A
Grant Funds:N/A

Staff Recommendation: Adopt the Resolution.

Important Considerations: These events are held annually to thank Carmel Public Library Foundation donors. City Policy C89-47 requires support groups to obtain City Council co-sponsorship of events at which alcohol is served. The Carmel Public Library Foundation will secure Daily License Permits from the Department of Alcoholic Beverage Control for both events.

Decision Record: The City Council has approved co-sponsorship of the Annual Donor Salute since 1994. The City Council has approved co-sponsorship of the Annual Sterling Circle Reception since 2010.

Reviewed by:

Jason Stilwell, City Administrator  Date

RESOLUTION 2012-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING CITY CO-SPONSORSHIP WITH THE LIBRARY BOARD OF TRUSTEES AND THE CARMEL PUBLIC LIBRARY FOUNDATION OF THE ANNUAL DONOR SALUTE AND STERLING CIRCLE RECEPTION EVENTS

WHEREAS, City Policy C89-47 requires support groups to obtain City Council approval to cosponsor events at which alcohol is served; and

WHEREAS, the Library Board of Trustees and the Carmel Public Library Foundation are requesting City cosponsorship of the Annual Donor Salute on Sunday, March 3, 2013 at Harrison Memorial Library and the Annual Sterling Circle Reception at Harrison Library Park Branch on Sunday, June 9, 2013; and

WHEREAS, valet parking will be provided and two parking stalls are needed to provide this service in a safe manner for the Donor Salute event:

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:

1. Agree to co-sponsor with the Harrison Memorial Library Board of Trustees and the Carmel Public Library Foundation the March 3, 2013 Annual Donor Salute and the June 9, 2013 Annual Sterling Circle Reception.
2. Authorize the City Administrator to notify the Harrison Memorial Library Board of Trustees and the Carmel Public Library Foundation of the Council’s concurrence to co-sponsor the two events.
3. Authorize the City Administrator to officially notify the City’s insurance carrier of the co-sponsorship.
4. Authorize the City Administrator to close two adjacent parking spaces on Lincoln Street between Ocean Avenue and Sixth Avenue in order to provide valet parking service during the Donor Salute event.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 4th day of December, 2012 by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED:


_________________________
JASON BURNETT, MAYOR


ATTEST:

_________________________
Heidi Burch, City Clerk

CITY COUNCIL: Council Agenda Forecast

Council agenda forecast
U= Upcoming N=Near Future L=LongTerm O=Ongoing ITEM

N Amend CA&AC term
N AMR Auto-aid
U Approve sales tax documents
U ASBS Monitoring Update
N Beach Restroom Update
N Budget Policies
U City Goals and Objectives
L Capital Improvement Plan
N Code compliance process (fine schedule, ROW project)
N Community Planning/Building job description
L Design Guidelines
O Employee Recognition
O Extraordinary Business/Announcements
U Fee Schedule - Solar Energy systems
U Fire true-up
U Flanders lease option/RDEIR
N Free Use Day Policy/Criteria
N IT Strategic Plan
N Labor Agreements
N Larson Trail
U Library Event Co-Sponsorship
N Measure D Election Results Certification
U Meeting Schedule 2013
N MRWMD franchise MOA
N National Parking agreement renewal
Parking Management
U PG Auto Rally check receipt
U Planning and Building job description
L Plastic Bags--Feb 2014
N POST
U PRVNT MOU
N QTR Financial Reports
N QTRLY Marketing Report (Economic Development)
U QTRLY MCCVB Report (Economic Development)
N QTRLY SCC Report (Economic Development)
N QTRLY Waste Management scorecard
N Retirement Actuary
N Salary resolution
U Sales tax impacts
Shared Services
N Staff Report Revisions
Support Group Policy revisions
N Sunset Contract (develop schedule of milestones)
Tobacco Retailer License
Traffic Safety Committee
N Trash can design and location
N Treasurer & Financial Reporting
N Volunteer Program/CA&CC Rules of Procedure
Upcoming Workshop Topics (proposed)
U Sunset Center agreement
U Trash can design and placement
N City Marketing
N Forest Theater

CITY COUNCIL: Receive Update on Status of Measure D, Provide Direction to Staff & Authorize City Administrator to Execute Agreements with State Board of Equalization for Implementation of Local Transactions & Use Tax

Meeting Date: 4 December 2012

Prepared by: Sharon Friedrichsen,

Public Services Manager

City Council

Agenda Item Summary

Name: Receive an update on the status of Measure D; provide direction to staff; and authorize the City Administrator to execute agreements with the State Board of Equalization for Implementation of a Local Transactions and Use Tax

Description: On July 3, 2012, the City Council authorized the placement of a ballot measure (Measure D) on the November 6, 2012 election to establish a local transaction and use tax (sales tax) for general municipal purposes. With the passage of MeasureD, the City will need to enter into agreement with the State Board of Equalization for the administration of the new sales tax, which becomes effective on April I, 2013. The Council will also consider the potential uses of the additional revenue to fund identified City needs.

Overall Cost:
City Funds: The one percent increase in sales tax will generate an estimated $1 .8 million in additional revenue a year.

Staff Recommendation: Receive report. Adopt the Resolution.

Important Considerations: The new sales tax rate becomes effective on April 1, 2013. The Council will need to consider the additional revenue in light of the City's overall financial condition, service and maintenance needs, and other financial considerations.

Decision Record: N/ A

Reviewed by:

Jason Stilwell, City Administrator  Date

CITY OF CARMEL-BY-THE-SEA

STAFF REPORT

TO: MAYOR BURNETT AND COUNCIL MEMBERS
THROUGH: JASON STILWELL, CITY ADMINISTRATOR
DATE: 4 DECEMBER 2012
SUBJECT: RECEIVE UPDATE ON MEASURE D, PROVIDE DIRECTION AND AUTHORIZE AGREEMENTS WITH STATE BOARD OF EQUALIZATION TO IMPLEMENT MEASURE D

RECOMMENDED MOTION
Receive an update on the status of Measure D; provide direction to staff; and authorize the City Administrator to execute agreements with the State Board of Equalization for Implementation of a Local Transactions and Use Tax.

BACKGROUND

On July 3, 2012, the City Council authorized the placement of a ballot measure on the November 6, 2012 election to establish a local transaction and use tax (sales tax) for general municipal purposes. The ballot measure, known as Measure D, authorized a temporary one percent sales tax for ten years to maintain essential services. Non-certified results from Monterey County indicate a 75 percent approval of Measure D. With the passage of Measure D, the City will need to enter into agreement with the State Board of Equalization for the administration of the new sales tax. Pursuant to Revenue and Taxation Code §7265, the new sales tax rate will become effective on April 1, 2013.

STAFF REVIEW

The purpose of this agenda item is to authorize the City Administrator to enter into an agreement with the State for administration of the sales tax and to seek direction regarding the funding of services, recognizing the fiscal challenges to the City and the anticipated timeline for the receipt of the additional sales tax.

The receipt of the new sales tax is scheduled to occur in the fourth quarter of fiscal year
2012-13. Projected Measure D revenue for this fiscal year is $387,000 and for fiscal year
2013-2014 is $2,113,000. The City Council will have the opportunity to allocate a fullyear’s
allocation of the sales tax during the fiscal year 2013-2014 budget process. The
fiscal year 2012-2013 budget is tight with general fund expenditures running at 24.74%
of budget as of the end of the first quarter. The City Council has several options
regarding the allocation of Measure D funding for this fiscal year. Staff recommends a
combination of conservative budget management to help assure year end budget targets
are met and setting aside funding for infrastructure improvement projects:

1. Allocate $29,000 for small scale and visible projects that can be implemented quickly and contribute to Council’s objective of Community Character.
A. “Beautification” of two blocks of Scenic Path ($6,000): irrigation, new plants and mulch, cleanup of pathway, and minor hardscape repairs
B. Mission Trail Nature Preserve sign replacement ($3,000): new entry and trail signs throughout the Preserve
C. Replace the existing wood stage at Sunset Center ($8,000)
D. Repair and replace planters and paver walkway at Sunset Center ($12,000)

2. Allocate $44,000 for Deferred Maintenance projects.
A. Repainting of Harrison Memorial Library ($28,000)
B. Painting of the interior of the Park branch library ($16,000)

3. Allocate $46,000 for Hazardous Mitigation projects.
A. Repair and replace 200’ block with new sidewalk or with cobblestone curb and gutter ($25,000)
B. Replacement of approximately 30 rail fences ($3,000)
C. Preventative ground covering at tree squares and park playgrounds ($3,000)
D. Outside labor for public works projects ($15,000)

4. Allocate $130,000 to the Non-Departmental budget to offset budgeted but less than anticipated salary savings

5. Do not allocate any funding until after June 2013

The funding options available to Council are also illustrated in the table below. Staff
recommends that Council consider a package of options (combinations 1-4) totaling
$158,000 at this time and consider the allocation of an additional sales tax until June.
State projects sales and use tax receipts on a quarterly basis and, in turn, remits an
advance of the receipts to the City on a monthly basis. Typically, the State remittance to
the City is about two months in arrears, so the first payment reflecting the new sales tax is
likely to be June 2013. In June, the City will also be receiving an update on fiscal year
2012-13 and fiscal year 2013-14 budget. The consideration of additional project funding
until June will help to ensure the City ends the fiscal year in a financial strong position.

Table 1: Project Funding Options
Options Project Category Estimated Cost
Combination 1 Community Character $29,000
Combination 2 Deferred Maintenance $44,000
Combination 3 Hazard Mitigation $46,000
Combination 4 Non-departmental $130,000
Total $249,000

FISCAL IMPACT

The City’s current sales tax is 7.25 percent, of which the City receives one percent or
approximately $2 million annually. With the passage of Measure D and Proposition 30,
the City sales tax will be 8.50 percent, of which the City will receive an additional $2
million annually for ten years. If the City receives an additional $387,000 in Measure D
sales tax for the fiscal fourth quarter (April-June) 2013 tax and allocates $249,000 for the
recommended project funding options, it is anticipated that approximately $138,000 will
remain available for future uses and to help assure the fiscal year 2012-2013 budget
remains balanced

ATTACHMENTS
Resolution
Sales Tax Agreements

CITY COUNCIL

CITY OF CARMEL-BY-THE-SEA

RESOLUTION 2012-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE AGREEMENTS WITH THE STATE BOARD OF EQUALIZATION FOR IMPLEMENTATION OF A LOCAL TRANSACTIONS AND USE TAX

WHEREAS, on November 6, 2012~ the City Council approved Ordinance 2012-8 amending the City Municipal Code and providing for a local transactions and use tax; and

WHEREAS, the State Board of Equalization (Board) administers and collects the transactions and use taxes for all applicable jurisdictions within the state; and

WHEREAS, the Board will be responsible to administer and collect the transactions and use tax for the City; and

WHEREAS, the Board requires that the City enter into a "Preparatory Agreement" and an "Administration Agreement" prior to implementation of said taxes, and

WHEREAS, the Board requires that the City Council authorize the agreements;

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Carmel-by-the-Sea that the "Preparatory Agreement" attached as Exhibit A and the "Administrative Agreement" attached as Exhibit B are hereby approved and City Administrator is hereby authorized to execute each agreement.

PASS ED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA on this 4th day ofDecember 2012 by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED:

JASON BURNETT, MAYOR

ATTEST:

Heidi Burch, City Clerk

Attachment A
AGREEMENT FOR PREPARATION TO ADMINISTER AND OPERATE
CITY'S TRANSACTIONS AND USE TAX ORDINANCE
In order to prepare to administer a transactions and use tax ordinance adopted in accordance
with the provision of Part 1.6 (commencing with Section 7251) of Division 2 of the Revenue and
Taxation Code, the City of Carmel-by-the-Sea, hereinafter called City, and the STATE BOARD OF
EQUALIZATION, hereinafter called Board, do agree as follows:
1. The Board agrees to enter into work to prepare to administer and operate a transactions and
use tax in conformity with Part 1.6 of Division 2 of the Revenue and Taxation Code which has been
approved by a majority of the electors of the City and whose ordinance has been adopted by the City.
2. City agrees to pay to the Board at the times and in the amounts hereinafter specified all of
the Board's costs for preparatory work necessary to administer the City's transactions and use tax
ordinance. The Board's costs for preparatory work include costs of developing procedures,
programming for data processing, developing and adopting appropriate regulations, designing and
printing forms, developing instructions for the Board's staff and for taxpayers, and other appropriate
and necessary preparatory costs to administer a transactions and use tax ordinance. These costs shall
include both direct and indirect costs as specified in Section 11256 of the Government Code.
3. Preparatory costs may be accounted for in a manner which conforms to the internal
accounting and personnel records currently maintained by the Board. The billings for costs may be
presented in summary form. Detailed records of preparatory costs will be retained for audit and
verification by the City.
4. Any dispute as to the amount of preparatory costs incurred by the Board shall be referred to
the State Director of Finance for resolution, and the Director's decision shall be final.
5. Preparatory costs incurred by the Board shall be billed by the Board periodically, with the
final billing within a reasonable time after the operative date of the ordinance. City shall pay to the
Board the amount of such costs on or before the last day of the next succeeding month following the
month when the billing is received.
6. The amount to be paid by City for the Board's preparatory costs shall not exceed one
hundred seventy-five thousand dollars ($175,000) (Revenue and Taxation Code Section 7272.)
44
7. Communications and notices may be sent by first class United States mail.
Communications and notices to be sent to the Board shall be addressed to:
STATE BOARD OF EQUALIZATION
P. 0. BOX 942879
SACRAMENTO, CALIFORNIA 94279-0073
ATTENTION: EXECUTIVE DIRECTOR
Communications and notices to be sent to City shall be addressed to:
Jason Stilwell, City Administrator
City of Carmel-by-the-Sea
POBoxCC
Carmel-by-the-Sea, California 93921
8. The date of this agreement is the date on which it is approved by the Department of General
Services. This agreement shall continue in effect until the preparatory work necessary to administer
City's transactions and use tax ordinance has been completed and the Board has received all payments
due from City under the terms of this agreement.
CITY OF CARMEL-BY-THE-SEA STATE BOARD OF EQUALIZATION
By __________________________ __ By __________________________ __
(Signature) (Executive Director)
Jason Stilwell
(Typed Name)
City Administrator
(Title)
(Rev. ll /02)
45
Attachment B
AGREEMENT FOR STATE ADMINISTRATION
OF CITY TRANSACTIONS AND USE TAXES
The City Council of the City of Carmel-by-the-Sea has adopted, and the voters of the City of
Carmel-by-the-Sea (hereafter called "City" or "District") have approved by the required majority vote,
the City of Carmel-by-the-Sea Transactions and Use Tax Ordinance (hereafter called "Ordinance"), a
copy of which is attached hereto. To carry out the provisions of Part 1.6 of Division 2 of the Revenue
and Taxation Code and the Ordinance, the State Board of Equalization, (hereinafter called the "Board")
and the City do agree as follows:
ARTICLE I
DEFINITIONS
Unless the context requires otherwise, wherever the following terms appear in the Agreement,
they shall be interpreted to mean the following:
1. 11District taxes11 shall mean the transactions and use taxes, penalties, and interest imposed
under an ordinance specifically authorized by Revenue and Taxation code Section 7285.9, and in
compliance with Part 1.6, Division 2 of the Revenue and Taxation Code.
2. 11City Ordinance11 shall mean the City's Transactions and Use Tax Ordinance referred to
above and attached hereto, Ordinance 2012-8 , as amended from time to time, or as deemed to be
amended from time to time pursuant to Revenue and Taxation Code Section 7262.2.
ARTICLE II
ADMINISTRATION AND COLLECTION
OF CITY TAXES
A. Administration. The Board and City agree that the Board shall perform exclusively all
functions incident to the administration and operation of the City Ordinance.
46
B. Other Applicable Laws. City agrees that all provisiOns of law applicable to the
administration and operation of the State Sales and Use Tax Law which are not inconsistent with Part
1.6 of Division 2 of the Revenue and Taxation Code shall be applicable to the administration and
operation of the City Ordinance. City agrees that money collected pursuant to the City Ordinance may
be deposited into the State Treasury to the credit of the Retail Sales Tax Fund and may be drawn from
that Fund for any authorized purpose, including making refunds, compensating and reimbursing the
Board pursuant to Article IV of this Agreement, and transmitting to City the amount to which City is
entitled.
C. Transmittal of money.
1. For the period during which the tax is in effect, and except as otherwise provided herein, all
district taxes collected under the provisions of the City Ordinance shall be transmitted to City
periodically as promptly as feasible, but not less often than twice in each calendar quarter.
2. For periods subsequent to the expiration date of the tax whether by City's self-imposed
limits or by final judgment of any court of the State of California holding that City's ordinance is
invalid or void, all district taxes collected under the provisions of the City Ordinance shall be
transmitted to City not less than once in each calendar quarter.
3. Transmittals may be made by mail or electronic funds transfer to an account of the City
designated and authorized by the City. A statement shall be furnished at least quarterly indicating the
amounts withheld pursuant to Article IV of this Agreement.
D. Rules. The Board shall prescribe and adopt such rules and regulations as in its judgment
are necessary or desirable for the administration and operation of the City Ordinance and the
distribution of the district taxes collected thereunder.
E. Preference. Unless the payor instructs otherwise, and except as otherwise provided in this
Agreement, the Board shall give no preference in applying money received for state sales and use
taxes, state-administered local sales and use taxes, and district transactions and use taxes owed by a
taxpayer, but shall apply moneys collected to the satisfaction of the claims of the State, cities, counties,
cities and counties, redevelopment agencies, other districts, and City as their interests appear.
Rev. 1/05 2
47
F. Security. The Board agrees that any security which it hereafter requires to be furnished by
taxpayers under the State Sales and Use Tax Law will be upon such terms that it also will be available
for the payment of the claims of City for district taxes owing to it as its interest appears. The Board
shall not be required to change the terms of any security now held by it, and City shall not participate in
any security now held by the Board.
G. Records of the Board.
When requested by resolution of the legislative body of the City under section 7056 of the
Revenue and Taxation Code, the Board agrees to permit authorized personnel of the City to examine
the records of the Board, including the name, address, and account number of each seller holding a
seller's permit with a registered business location in the City, pertaining to the ascertainment of
transactions and use taxes collected for the City. Information obtained by the City from examination of
the Board's records shall be used by the City only for purposes related to the collection of transactions
and use taxes by the Board pursuant to this Agreement.
H. Annexation. City agrees that the Board shall not be required to gtve effect to an
annexation, for the purpose of collecting, allocating, and distributing District transactions and use
taxes, earlier than the first day of the calendar quarter which commences not less than two months after
notice to the Board. The notice shall include the name of the county or counties annexed to the
extended City boundary. In the event the City shall annex an area, the boundaries of which are not
coterminous with a county or counties, the notice shall include a description of the area annexed and
two maps of the City showing the area annexed and the location address of the property nearest to the
extended City boundary on each side of every street or road crossing the boundary.
ARTICLE III
ALLOCATION OF TAX
A. Allocation. In the administration of the Board's contracts with all districts that impose
transactions and use taxes imposed under ordinances, which comply with Part 1.6 of Division 2 of the
Revenue and Taxation Code:
Rev. 1.'05 3
48
1. Any payment not identified as being in payment of liability owing to a designated
district or districts may be apportioned among the districts as their interest appear, or, in the discretion
of the Board, to all districts with which the Board has contracted using ratios reflected by the
distribution of district taxes collected from all taxpayers.
2. All district taxes collected as a result of determinations or billings made by the Board,
and all amounts refunded or credited may be distributed or charged to the respective districts in the
same ratio as the taxpayer's self-declared district taxes for the period for which the determination,
billing, refund or credit applies.
B. Vehicles, Vessels, and Aircraft. For the purpose of allocating use tax with respect to
vehicles, vessels, or aircraft, the address of the registered owner appearing on the application for
registration or on the certificate of ownership may be used by the Board in determining the place of
use.
ARTICLE IV
COMPENSATION
The City agrees to pay to the Board as the Board's cost of administering the City Ordinance
such amount as is provided for by law. Such amounts shall be deducted from the taxes collected by the
Board for the City.
ARTICLE V
MISCELLANEOUS PROVISIONS
A. Communications. Communications and notices may be sent by first class United States
mail to the addresses listed below, or to such other addresses as the parties may from time to time
designate. A notification is complete when deposited in the mail.
Re\ . 1 '05 4
49
Communications and notices to be sent to the Board shall be addressed to:
State Board of Equalization
P.O. Box 942879
Sacramento, California 94279-0073
Attention: Executive Director
Communications and notices to be sent to the City shall be addressed to:
Jason Stilwell, City Administrator
City of Carmel-by-the-Sea
PO Box CC
Carmel-by-the-Sea, California 93921
Unless otherwise directed, transmittals of payment of District transactions and use taxes
will be sent to the address above.
B. Term. The date of this Agreement is the date on which it is approved by the Department of
General Services. The Agreement shall take effect on April 1, 2013. This Agreement shall continue
until December 31 next following the expiration date of the City Ordinance, and shall thereafter be
renewed automatically from year to year until the Board completes all work necessary to the
administration of the City Ordinance and has received and disbursed all payments due under that
Ordinance.
C. Notice of Repeal of Ordinance. City shall give the Board written notice of the repeal of
the City Ordinance not less than 110 days prior to the operative date of the repeal.
Rev. 1/05 5
50
ARTICLE VI
ADMINISTRATION OF TAXES IF THE
ORDINANCE IS CHALLENGED AS BEING INVALID
A. Impoundment of funds.
1. When a legal action is begun challenging the validity of the imposition of the tax, the
City shall deposit in an interest-bearing escrow account, any proceeds transmitted to it under
Article II. C., until a court of competent jurisdiction renders a final and non-appealable judgment that
the tax is valid.
2. If the tax is determined to be unconstitutional or otherwise invalid, the City shall
transmit to the Board the moneys retained in escrow, including any accumulated interest, within ten
days of the judgment of the trial court in the litigation awarding costs and fees becoming final and nonappealable.
B. Costs of administration. Should a final judgment be entered in any court of the State of
California, holding that City's Ordinance is invalid or void, and requiring a rebate or refund to
taxpayers of any taxes collected under the terms of this Agreement, the parties mutually agree that:
1. Board may retain all payments made by City to Board to prepare to administer the City
Ordinance.
2. City will pay to Board and allow Board to retain Board's cost of administering the City
Ordinance in the amounts set forth in Article IV of this Agreement.
3. City will pay to Board or to the State of California the amount of any taxes plus interest
and penalties, if any, that Board or the State of California may be required to rebate or refund to
taxpayers.
Rev. l/05 6
51
4. City will pay to Board its costs for rebating or refunding such taxes, interest, or
penalties. Board's costs shall include its additional cost for developing procedures for processing the
rebates or refunds, its costs of actually making these refunds, designing and printing forms, and
developing instructions for Board's staff for use in making these rebates or refunds and any other costs
incurred by Board which are reasonably appropriate or necessary to make those rebates or refunds.
These costs shall include Board's direct and indirect costs as specified by Section 11256 of the
Government Code.
5. Costs may be accounted for in a manner, which conforms to the internal accounting, and
personnel records currently maintained by the Board. The billings for such costs may be presented in
summary form. Detailed records will be retained for audit and verification by City.
6. Any dispute as to the amount of costs incurred by Board in refunding taxes shall be
referred to the State Director of Finance for resolution and the Director's decision shall be final.
7. Costs incurred by Board in connection with such refunds shall be billed by Board on or
before the 25th day of the second month following the month in which the judgment of a court of the
State of California holding City's Ordinance invalid or void becomes final. Thereafter Board shall bill
City on or before the 25th of each month for all costs incurred by Board for the preceding calendar
month. City shall pay to Board the amount of such costs on or before the last day of the succeeding
month and shall pay to Board the total amount of taxes, interest, and penalties refunded or paid to
taxpayers, together with Board costs incurred in making those refunds.
CITY OF STATE BOARD OF EQUALIZATION

By __________________________ __ By __________________________ __
(Signature) (Executive Director)
Jason Stilwell
(Typed Name)
City Administrator
(Title)