Meeting Date: September 11, 2012
Prepared by: Mike Branson, City Forester
City Council
Agenda Item Summary
Name: Consideration of a Resolution authorizing the establishment of a cooperative purchasing agreement for a grid pruning project and award the contract for the project to West Coast Arborists, Inc. in an amount not to exceed $36,979.
Description: Grid pruning, which involves safety and structural pruning of public trees, is a Forest, Parks and Beach Department project for FY 2012-2013 in the amount of$36,979. A cooperative purchase agreement, based on the competitive bid process and awarded contract for tree maintenance by the City of Monterey to West Coast Arborists, Inc., will provide the City of Carmel-by-the-Sea with an efficient resource for tree pruning and related services.
Overall Cost:
City Funds: $36,979
Grant Funds: N/A
Staff Recommendation: Adopt a Resolution approving a cooperative purchasing agreement for a grid pruning project and award the contract for the project to West Coast Arborists, Inc. in an amount not to exceed $36,979.
Important Considerations: West Coast Arborists, Inc. has worked for Carmel and other local cities including Monterey, Salinas, Pacific Grove, and Soledad. The rates and terms WCA offers to Carmel are based on the City of Monterey's current "Tree Maintenance Open End Contract~' Cooperative purchase agreements and contract awards for public works projects are allowed under sections 3.12.170 and 3.12.430 of the Carmel Municipal Code.
Decision Record: The City Council has authorized a similar contract with West Coast Arborists Inc. under a cooperative purchase agreement for more than a decade.
Reviewed by:
Jason Stilwell, City Administrator Date
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2012-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE ESTBLISHMENT OF A COOPERATIVE PURCHASING AGREEMENT FOR A GRID PRUNING PROJECT AND AWARD THE CONTRACT FOR THE PROJECT TO WEST COAST ARBORISTS, INC. IN AN AMOUNT NOT TO EXCEED $36,979
WHEREAS, $36,979 has been budgeted for grid pruning of urban forest trees; and
WHEREAS, the City is able to take advantage of a cooperative purchasing agreement, as allowed per Municipal Code sections 3.12.170 and 3.12.430, because the City of Monterey conducted a competitive bid process for a like project; and
WHEREAS, West Coast Arborists, Inc. was the low bidder and their contract has been renewed for FY 2012-13.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:
1. Authorize the City Administrator to execute a contract with West Coast Arborists, Inc., for tree maintenance in an amount not to exceed $36,979.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 11th day of September 2012, by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
SIGNED,
_________________________
JASON BURNETT, MAYOR
ATTEST:
________________________________
Heidi Burch, City Clerk
T ru Care Prq(Psn·olla ls Srrving Communi! irs lf7w ('a rr /I bout Treps
August 22, 2012
City of Carmel-by-the-Sea
ATTN: Mike Branson, City Forester, Parks and Beach
P.O. Box SS
Carmel-by-the-Sea, CA 93921
RE: TREE MAINTENANCE AGREEMENT FOR FY 2012-2013
Dear Mr. Branson,
www.WCAINC.com
We sincerely appreciate the work you and your staff has provided during this past year to help
make this venture a success for the residents of Carmel. Since 2002, we have worked with the
City to develop a "team effort" approach in the care of the Cities' urban forest.
In 2010, the City of Carmel piggybacked on to the City of Monterey's formal competitive bid.
The City of Monterey recently agreed to extend our contract for FY 2012-2013 with no increase
in price. The purpose of this letter is to confirm our interest in continuing the current
Agreement with Carmel under the same conditions, and with no increase in price, for Fiscal
Year 2012-2013. We recognize that municipalities remain challenged by substantial reductions
in revenue and increased operating costs. By not increasing the price, we can help to ease the
current financial strain, promote contractor stability and guarantee residents with quality tree
care & customer service.
We look forward to continuing the strong relationship built between us, and to maintaining
quality urban tree care service. Should you have any questions or require additional
information, please contact me at (800} 521-3714.
Sincerely,
v~~~:~rt- Vice-President, Director of Marketing
West Coast Arborists, Inc.
2200E.VioBurtonStreet • Anoheim,CA 92806 • 714.991.1900 • 800.521.3714 • Fox714.956.3745
47
Mr. Patrick 0. Mahoney
President
West Coast Arborists, Inc.
2200 East Via Burton St.
Anaheim, CA 9?806
June 26, 2012
Re: Agreement to Extend Contract
Dear Mr. Mahoney:
The City of Monterey would like to extend its contract with West Coast Arborists for on call
tree maintenance. services, entered into October 5, 2010, and extended for one year on July 1,
2011, for an additional year. Said extension would encompass Fiscal Year 2012~2013,
commencing July 1, 2012 and ending June 30, 2013.
It is agreed by the City and West Coast Arborists that all terms and conditions of the
original contract shall remain unchanged.
This extension is authorized by the terms of the original contract which permits one~year
extensions agreed to by both parties,
Please indicate your agreement by signing below and returningthe O!'iginal of this letter to
me. Thank you for your cooperation.
Sincerely,
Fred Meurer
City Manager
The undersigned, on behalf of West Coast Arborists her by agr·ees to the terms and
conditions as set forth above:
Dated: 7- S'"- (1....
Approvf,!d as to form:
ay-~~yi~cfi-ce-· --.·- . - .-·
48
Tree Maintenance Open End Contract
Proposal Schedule for Quantities and Prices
To the Honorable City Council
City of Monterey
CltyHaU
Monterey, California
The undersigned declares to have examined the specifications and hereby proposes to furnish all
labor, materials and equipment and do all work required in accordance with said specifications for the
unit prices set forth in the following bid schedule.
Name of Firm: WEST COAST ARBORISTS, INC.
Address: ___2: .:2:.:0:.:0:.__;E:.:·;__V.....;l.:.:a. :.:.._:B::...u:.:r::...:.:t..o.::..n:.:.......;S=-t::..r=-e::..e::..t.::__ _____
City: ____ .:.;An::=a:.:.h::::e::.::i:;:m::._ _____________ _
Stale, ZIP· California 92806 I
Phone: 714/991-1900 I
! Corporat e Officer: Patrick Mahoney I / I
Jv~
----·--··---·-------- - --·- ··- -·--·----··---··--- ---··--- ·--···---·-·---
Proposal Schedule for Quantities and Prices-Part II
Page 1
49
BJD SCHEDULE
City of Monterey Tree Maintenance Work Open End Contract
Treo Trimming and Removal as Ordered on an Hourly Rate
Contractor to provide all labor and equipment to trim and remove trees, and haul away all excess
wood and debris including wood recycling fees and trucking. Dump fMs will be paid by the City per
invoice from the Landfill. Provide hourly fee for the following:
('Routine,• Labor/Equipment Operations
a) Labor Required
• Certified Utility Arborlst
• Certified Utility Line Clearance Trimmer
• Certified Utility Line Clearance Trainee
• Certified Crane Operator
• Certified Arborist, Crew SupeJVisor or
leadworl
• Tree Maintenance Worker
• Laborer
Hourly Rate
$ 50.00
$ 50.00
$ 50.00
$ 50.00
$ 50.00
$ 50.00
$ 50.00
$ 30.00
Total Hourly Rate _$~3_8;_0_._o_o_ _~ x (8hrs) =$ 3, 040. oo
(total daily rate)
b) Equipment Required
• 50 ft. aerial lift truck
• 100 ft. aerial lift truck
• 5 yd. brush truck/chip truck
• 5-6 yd. dump truck
• Skip loader
• Roll off box
Hourly Rate
N/C
$ 50.00
N/C
N/C
$ 30.00
$ 30.00
• Disc chipper equivalent to Vermeer 1250 N/C
Total Hou.rly Rate ....__.$'-"-l.;.;;;l;...;;O..•.;.. .;;,.o.;;..o _. x (8hrs} =$ 880. oo
"Other" labor/Equipment Requirements
c) Tree emergency callout after hours
and on weekends
d) labor/Equipment Required
Hourly Rate
$80 . 00
(total daily rate}
• 1 OOfL + crane, 15 metric ton capacity,
·-- -1With·buek-et-option·-and·Neeee---·--------·-- ---- . - - - --------- -----·-------··-·-·
certified operator $ 9 5 • o o
• Stump grinder and operator $ so . o o
• Irrigation water truck, 500 gal. minimum,
and operator $ so . o o
Total Hourly Rate _ _,$~1'""'9~5:......-"'o-"'o _ .x {8hrs) = $ 1 , 56 o . o o
{total daify rate)
TOTAL DAflY RATE BID AMOUNT (a+ b + d}: $5,480 . 00
Award will be based on the lowest Totar Daily Rate bid amount for tho sum of the total~ of
Items a, b, and d.
Proposal Schedule ror Quantities and Prices-Part II
Page2
50
Licensed in accordance with an Act providing for the registration of Contractors.
License No. _:3:::...6:::...6:::...7..:...6:::...4-=-------Class
C61/D49, C27
License No.---------
Class-----------
License Expiration Date 12/31/2010
Licensed Location california
license Expiration Date-----~-
Licensed Location---------
Failure to provide this information and sign will result in rejection of bid.
Name of Bidder:
WEST COAST ARBORISTS, INC.
Address: 2200 E. Via Burton Street:, Anaheim, CA 92806
Phone Number: 714/991-1900
(If an individual. so state. If a firm or co-partnership, state the firm name and give the names of all
individuals, or co-partners composing the firm. If a corporation. state legal name of corporation, also
names of president, secretary, treasurer and manager thereof.) The bidder agrees that aU
representations made hereby the bidder are true under penafty of perjury. The bidder agrees that all
representations made herein by the bidder are true under penalty of perjury. and is executed
Orange County, Califomi
Patrick Mahoney, President
Date: 7 /2/lO
Addenda Date Received
.1~:•. _--=======.n=-=--·="'"""re"""'"""'="""""~~-~-----·---·~~----~------
2.
3.
Proposal Schedule for Quantities and Prices-Part II
No comments:
Post a Comment