Meeting Date: 11 September 2012
Prepared by: Stuart Ross,
Public Works Superintendent
City Council
Agenda Item Summary
Name: Consideration of a Resolution awarding a bid to Nor-Cal Construction for Street Improvement Projects in amount not to exceed $298,270, and approval of up to $15,000 for project contingencies, engineering and inspection fees.
Description: In the Fiscal Year 2012-13 budget, City Council approved $305,600 for eight City street improvement projects. These street projects were considered to be a high priority based on data from the Nichols Pavement Study, analysis from the City Engineer, and observations from City Public Works staff. The projects included in this bid are: First Avenue between Carpenter and Lobos; Tenth Avenue between Junipero and Torres; Lasuen from Rio Road to the western City limits; Second Avenue between Carpenter and Lobos; Torres and Mountain View to Eighth; Third Avenue from Guadalupe to Santa Rita; Guadalupe from Fourth to Sixth avenues; Santa Fe from Ocean to Mountain View; and the parking lot at the Police Department.
Overall Cost:
City Funds: $298,270 + $15,000 for contingencies, engineering and inspection fees to be paid from Capital Improvements Account 01-89585.
Grant Funds: N/ A
Staff Recommendation: Adopt the Resolution.
Important Considerations: The project was advertised in the Monterey Herald on August 3, 2012 and again on August 8, 2012. Bids were open on August 21 , 2012, with three bids received and reviewed for mathematical accuracy. All proposal requirements were in order and Nor-Cal Construction provided the lowest responsive bid at $298,270.
Decision Record: The Fiscal Year 2012-2013 Budget adopted by City Council on June 12,2012 approved $305,600 for the 2012 Stre~t Improvement Projects.
Reviewed by:
Jason Stilwell, City Administrator Date
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2012-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AWARDING A BID TO NORCAL CONSTRUCTION FOR THE 2012 STREET IMPROVEMENT PROJECTS IN AN AMOUNT NOT TO EXCEED $298,270, AND APPROVAL OF UP TO $15,000 FOR PROJECT CONTINGENCIES, ENGINEERING AND INSPECTION FEES
WHEREAS, numerous City streets have been identified as in high priority need of repair by the Nichols Pavement Study, and analysis and observation by the City Engineer and Public Works staff; and
WHEREAS, the City Council approved expenditure of Capital Improvement funds as part of the FY 2012/2013 budget; and
WHEREAS, three bids for the Street Improvement Projects were received on 21 August 2012 with the low bidder being Nor-Cal Construction for a price of 298,270; and
WHEREAS, the Public Works Superintendent also has requested a project contingency of $10,000 and funds for engineering during construction of $5,000; and
WHEREAS, the project has been determined to be categorically exempt under CEQA.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:
1. Award a contract for Street Improvements to Nor-Cal Construction for a bid price of $298,270.
2. Authorize a project contingency of $10,000 and funding for engineering during construction of $5,000.
3. Authorize funding from Capital Improvement Account 01-89585 for this project.
PASSED AND ADOPTED BY THE CITY OF COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 11th day of September 2012, by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
SIGNED,
_________________________
ATTEST: JASON BURNETT, MAYOR
_________________________
Heidi Burch, City Clerk
SHERMAN W. LOW, ltC.E.
GARY W. WHITE, LS.
CLAYTON B. NEILL, JR .• R.C.E.
GILBERT M. NEILL, R.C.E.
Mr. Jason Stilwell
City Administrator
City of Carmel
POBoxCC
Cannel, CA 93921
Re: 2012 Street Projects
Dear Mr. Stilwell,
NEILL ENGINEERS Corp.
CONSULTING ENGINEERS
MISSION and FIFTH-BOX LL
CARMEL, CALIFORNIA 9392 I
(831) 624-2110
FAX: (831) 624-3693
August 21, 2012
SUBDMSIONS, LAND PLANNING,
WATER SUPPLY, SANITAnON,
SUIMY1NG, AIRPORTS
MUNICIPAI.tnES
Bids were opened for the City of Carmel-by-the-Sea 2012 Street Projects on Tuesday,
August 21, 2012. The project generally consists of patching and overlaying various city streets
including the Police parking lot.
Three bids were received listed in ascending order as follows:
Contractor
Nor-Cal Contractor
The Don Chapin Co.
Monterey Peninsula Engineering, Inc.
Engineer's Estimate
Grand Total
$298,270.00
$316,820.00
$362,685.00
$309,920.00
The bids were reviewed for mathematical accuracy and other proposal requirements. All
bid proposals were in order and considered responsive. A copy of the Tabulation of Bids is
enclosed.
We recommend that the contract be awarded to the low bidder, Nor-Cal Contractor.
Very truly yours,
>4~~Nrr/
Sherman W. Low
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