MINUTES
COMMUNITY ACTIVITIES & CULTURAL COMMISSION
CITY OF CARMEL-BY-THE-SEA
SEPTEMBER 11, 2012
PRESENT: Commission Members Dixon, Rachel, Parks, Downing
ABSENT:
STAFF PRESENT: Cindi Lopez-Frincke, Community Services Assistant
Heidi Burch, Assistant City Administrator
II. PLEDGE OF ALLEGIANCE
Members of the audience joined Commission Members in the pledge of allegiance.
III. APPEARANCES
None
IV. APPROVAL OF MINUTES
Commissioner DIXON moved ratification of the minutes from the May 8, 2012, meeting seconded by Commissioner RACHEL and carried by the following roll call vote:
AYES: Dixon, Rachel, Parks Downing
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
Commissioner DIXON moved ratification of the minutes from the June 12, 2012, meeting seconded by Commissioner DOWNING and carried by the following roll call vote:
AYES: Dixon, Rachel, Parks Downing
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
V. ORDERS OF BUSINESS
A. Discussion of Commission Meeting Time (Discuss/Action)
Following discussion to change the start time of the Community Activities & Cultural Commission a motion was mad to keep the meeting start time at 9:30 a.m. The meeting was opened to the public for comment. With no comments made, the motion passed unanimously.
B. Consideration of Amending the Length of Commission Terms (Discuss/Action)
Following discussion to limit the term of office for the Community Activities and Cultural Commission from four years to three years, a motion was made by Commissioner PARKS, and seconded by Commission RACHEL to change the limit terms of office to three (3) years rather than the current four (4) year. The meeting was opened to the public for comment. With no comments made, the motion passed unanimously.
C. Consideration of Amendments to the Rules of Procedure (Discuss/Action)
Following a reading of the Rules of Procedure the Commission DOWNING noted various changes to wording and deleting of various headings. The meeting was opened to the public for comment. With no comments made it was agreed that the changes will be made as noted.
D. Presentation on the Volunteer Program (Discuss/Action)
Following discussion it was agreed that the Commission will do the work to bring together a group of volunteers to be spearheaded by Joanna Tupman to act as Volunteer Coordinator. It was also discussed that Chair Dixon will contact Ms. Tupman to see if she is willing to be a part of this group. The meeting was opened to the public for comment. Barbara Davison from the Sunset Center offered her assistance with setting up the volunteer program. It was agreed that Chair DIXON will come back at the October meeting with her input on the program.
VI. Review and Consider Amendments to the Community Calender (Discuss/Action)
Assistant City Administrator Heidi Burch gave a presentation on the city’s website detailing all the current city sponsored and non-city sponsored events on the site. The meeting was opened to the public for comment with no comments made the topic was closed.
VII. ANNOUNCEMENTS FROM THE CHAIR AND/OR COMMISSIONERS
None
VIII. ANNOUNCEMENTS FROM THE ASSISTANT CITY ADMINISTRATOR-RECEIVE AND DISCUSS REPORTS, PROVIDE DIRECTION AS NECESSARY.
None
IX. FUTURE AGENDA ITEMS
A. Election of Vice-Chair
IX. ADJOURNMENT
There being no further business to come before the Commission, Chair Dixon adjourned the meeting at 10:30 a.m.
Respectfully submitted,
___________________________________________
Cindi Lopez-Frincke, Community Services Assistant
ATTEST:
_______________________________________
Dixie Dixon, Commissioner CA&CC
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