CITY COUNCIL: Resolution Accepting Nichols Consulting Engineers Proposal for Traffic & Classification Counts & Truck Impact Fee Study Update

Meeting Date: December 2, 2008
Prepared by: Joyce Giuffre,
Admin. Services Director

City Council
Agenda Item Summary

Name: Consideration of a Resolution accepting a proposal from Nichols Consulting Engineers for traffic and classification counts and an update to the Construction Truck Impact Fee Study in an amount not to exceed $10,400.

Description: In March 2007, the City contracted with Nichols Consulting Engineers (NCE) to prepare a Construction Truck Impact Fee Study. The study was presented to the Council in February 2008.

In May 2008, the City Administrator held a meeting to discuss the Construction Impact Fee Study and to get input from local contractors, Margot Yapp from NCE, and other City staff. The contractors asked the City of Carmel-by-the-Sea to conduct its own traffic count to determine the volume of construction truck traffic.

Attached is NCE’s proposal (Exhibit “A”) to provide traffic and classifications count to estimate the annual percentage of construction traffic. A one-day manual count will be conducted on Carpenter Street, between Serra Avenue and Valley Way, to determine how much is construction truck traffic versus traffic from other vehicles with the same number of axles. Besides the manual count, a vehicle classification counts done by machine will also take place on three consecutive weekdays.

To adequately measure the construction truck counts, NCE recommends the counts be performed in late spring or early summer. Upon completion of the traffic counts, NCE will revise the earlier Construction Truck Impact Fee Study and a revised report will be presented to the City Council.

Overall Cost: City Funds: $10,400 to be funded from Administration Department account 01-64051
Grant Funds: N/A

Staff Recommendation: Approve the proposal by NCE.

Important Considerations: The City Council directed staff to look at a construction truck impact fee to help fund street and road projects. The Construction Truck Impact Fee Study previously prepared by NCE included traffic counts from the City of Monterey. By conducting a traffic count within the confines of the City of Carmel-by the-Sea, there will be more accurate data to evaluate the impact of construction trucks on our streets.

Decision Record: Resolution 2007-13, dated March 13, 2007, approving the contract with Nichols Consulting Engineers for a 2007 Pavement Management and Truck Impact Fee study.

Reviewed by:

______________________________ _________________
Rich Guillen, City Administrator Date


CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2008-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA ACCEPTING A PROPOSAL FROM NICHOLS CONSULTING ENGINEERS FOR TRAFFIC AND CLASSIFICATION COUNTS AND AN UPDATE TO THE CONSTRUCTION TRUCK IMPACT FEE STUDY IN AN AMOUNT NOT TO EXCEED $10,400

WHEREAS, Nichols Consulting Engineers prepared a Construction Truck Impact Fee Study in February 2008; and

WHEREAS, the City desires to contract with Nichols Consulting Engineers to update the study by conducting traffic and classification counts in an amount not to exceed $10,400; and

WHEREAS, the City will use funds from Administration Department’s professional services account 01-64051 to pay for the work by Nichols Consulting Engineers.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:

1. Accept the proposal from Nichols Consulting Engineers for traffic and classification counts and an update to the Construction Truck Impact Fee Study in an amount not to exceed $10,400, to be funded from account 01-64051.

PASSED AND ADOPTED BY THE CITY OF COUNCIL OF THE CITY OF CARMEL-BY-THE SEA this 2nd day of December 2008, by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
SIGNED,

_________________________
Heidi Burch, City Clerk

ATTEST:

_________________________
SUE McCLOUD, MAYOR