COMMUNITY ACTIVITIES & CULTURAL COMMISSION AGENDA & MINUTES October 2008

COMMUNITY ACTIVITIES & CULTURAL COMMISSION
AGENDA
AMENDED
Regular Meeting
October 14, 2008, Tuesday 9:30 A.M.

City Hall
East Side Monte Verde
between Ocean and Seventh Avenues

I. Roll Call-Clyde Klaumann, Dixie Dixon, Donna Jett, Conrad Kohrs, Ruth Rachel

II. Pledge of Allegiance

III. Appearances

Anyone wishing to address the Commission on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak. Matters not appearing on the Community Activities & Cultural Commission agenda will not receive action at this meeting. Presentation will be limited to three minutes, or as established by the Community Activities & Cultural Commission.

IV. Approval of minutes for the meeting of September 9, 2008.

A. Presentation from Denise Swift/Carmel Christmas Dog Parage
10/10/08-Received e-mail advising that they are not proceeding with the parade.

V. Orders of Business
A. Review of New Budget, Rich Guillen and Joyce Guiffre (continued from September 9, 2008, meeting.

B. Discuss room rate increase and marketing of Vista Lobos Complex

C. Discuss term expiration dates with current commissioners.

VI. Announcements from the Chair and/or Commissioners

VII. Announcements from the Assistant City Administrator – Receive and Discuss
Reports, provide direction as necessary.


• Forest Theater and Vista Lobos
• Special Event Permits
 Sun., Sept. 14, 2008, 47th Annual Sandcastle Contest, recap
 Fri., Sept. 19, 2008, Carmel High Homecoming Parade, recap
 Sat., Oct. 25, 2008, 11:00 AM, 92nd City Birthday Party & Parade
 Tues., Nov. 11, 2008, Veteran’s Day Ceremony
 Sat., Nov. 22, 2008, 9:00 AM-3:00 PM 38th Annual Homecrafters’ Marketplace
 Fri., Dec. 5, 2008, 5:00 PM, Holiday Tree Lighting Ceremony

VII. Future Agenda Items

IX. Adjournment

The next regular meeting of the Community Activities & Cultural Commission Is
Tuesday, November 18, 2008 at 9:30 AM

Any writings or documents provided to a majority of the Community Activities & Cultural Commission regarding any item on this agenda will be made available for public inspection by calling the Community Services Department at 831/620.2020.


MINUTES
COMMUNITY ACTIVITIES & CULTURAL COMMISSION
CITY OF CARMEL-BY-THE-SEA
OCTOBER 14, 2008

I. CALL TO ORDER AND ROLL CALL

PRESENT: Commission Members Klaumann, Dixon, Jett, Kohrs & Rachel
ABSENT: NONE
STAFF PRESENT: Heidi Burch, Asst. City Administrator/Interim Director
Cindi Lopez, Community Services Assistant

II. PLEDGE OF ALLEGIANCE

Members of the audience joined Commission Members in the pledge of allegiance.

III. APPEARANCES

None.

IV. APPROVAL OF MINUTES

Commissioner DIXON moved ratification of the minutes from the September 9, 2008, meeting, seconded by Commissioner RACHEL and carried by the following roll call vote:

AYES: KLAUMANN, JETT, KOHRS, RACHEL, DIXON
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE

V. ORDERS OF BUSINESS

A. CITY ADMINISTRATOR, RICH GUILLEN, PRESENTED THE CITY OF CARMEL-BY-THE-SEA BUDGET HIGHLIGHTS FOR THE TRIENNIAL BUDGET FY 2008/2009 THROUGH 2010/2011.

B. Reappointment of Commissioners Donna Jett and Ruth Rachel was announced. Terms are as follows: Klaumann 2010; Dixon 2010; Korhs 2011; Jett 2012 and Rachel 2012

VI. ANNOUNCEMENTS FROM THE CHAIR AND/OR COMMISSIONERS

A. None

VII. ANNOUNCEMENTS FROM THE INTERIM COMMUNITY SERVICES DIRECTOR

 Sat., Oct. 25, 2008, 92nd City Birthday Party & Parade, progressing as planned
 Nov. 11, 2008, Veteran’s Day Ceremony in Devendorf Park, progressing as planned
 Nov. 22, 2008, 38th Annual Homecrafters’ Marketplace, progressing as planned
 Dec. 5, 2008, Holiday Tree Lighting Ceremony, progressing as planned

VIII. FUTURE AGENDA ITEMS

A. Further discussion of Vista Lobos Complex usage.

B. Discuss 2009 Homecrafters’ Marketplace exhibit fees

IX. ADJOURNMENT

There being no further business to come before the Commission, Commissioner KLAUMANN adjourned the meeting at 10:35 a.m.

Respectfully submitted,


___________________________________
Cindi Lopez, Community Service Assistant

ATTEST:

________________________________________
CLYDE KLAUMANN, Chair of the Commission