FOREST & BEACH COMMISSION AGENDA & MINUTES June 2012

CITY OF CARMEL-BY-THE-SEA

FOREST AND BEACH COMMISSION

REGULAR MEETING AGENDA

Thursday, 7 June 2012

Tour of Inspection - 1:30 p.m.

Regular Meeting- 2:00 p.m.

City Hall, Council Chambers

East side Monte Verde St. between Ocean & 7tb A venues

Cannel, California

I. CALL TO ORDER AND ROLL CALL

COMMISSION MEMBERS: TOM LEVERONE, CHAIRPERSON

LESLIE KADIS

LISA BOARDMAN

DAVID REFUERZO

II. PLEDGE OF ALLEGIANCE

III. APPEARANCES

Thank you for attending the meeting. Anyone wishing to address the Commission on matters within the jurisdiction of the Commission may do so now. Please state the matter on which you wish to speak. Matters not appearing on the Commission's agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three minutes, or as established by the Commission. Persons are not required to give their name or address, but it is helpful for speakers to state their name in order that the Secretary may identify them.

IV. CONSENT AGENDA

1. Consideration of the minutes for the 3 May 2012 regular meeting. 

V. APPLICATIONS/PUBLIC HEARINGS

IF YOU CHALLENGE THE NATURE OF THE PROPOSED ACTION IN COURT, YOU MAY BE

LIMITED TO RAISING ONLY THOSE ISSUES YOU OR SOMEONE ELSE RAISED AT THE PUBLIC HEARING DESCRIBED IN THIS NOTICE, OR IN WRITTEN CORRESPONDENCE DELIVERED TO THE FOREST AND BEACH COMMISSION, OR PRIOR TO DELIBERATION OF THE ITEMS ON THE TOUR OF INSPECTION/PUBLIC HEARING.

1. Consideration of an application to remove three Monterey pines (36", 24", and 23" diameter) with root

damage on a construction site for a new single family home. The site is located on the west side of Santa

Rita St., 2 north of 6tb Ave. The applicant and property owner is Corey McMills. 

2. Consideration of an application to remove one Monterey pine (30" diameter) due to damage to a driveway and safety and liability concerns. The site is located on the east side of Torres St., 2 south of 5th Ave. The applicant and property owners are Marcia Stewart for Steve and Ann Kenfield. 

VI. ORDERS OF BUSINESS

1. Review and discuss a revision to the tree pennit ordinances and procedures.

2. Review and comment on a modified beach proposal from Sustainable Carmel. 

3. Review and provide a recommendation to the City Council regarding a request from a resident for extending the Scenic Road dogs on-leash requirement to the North Dunes boardwalk. 

4. Consideration of Developing an Arbor Day Event for 2012.

VII. REPORTS FROM STAFF AND COMMISSION

1. Receive verbal report from the Ad hoc Beach Committee.

2. Forester's report. 

VIII. ADJOURNMENT

Any writings or documents provided to a majority of the Forest and Beach Commission regarding any item on this agenda will be made available for public inspection in the Planning and Building Department located at

City Hall, on Monte Verde between Ocean and 7th A venues during normal business hours.

If there is not a special meeting, the next regular meeting of the Forest and Beach Commission will be:

5 July 2012

1 :30 p.m. -Tour of Inspection

2:00 p.m. - Regular Agenda

The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. The City of Carmel-by-the-Sea Telecommunication's Device for the Deaf /Speech Impaired (TDD) number is 1-800-735-2929.

CITY OF CARMEL-BY-THE-SEA

FOREST AND BEACH COMMISSION

REGULAR MEETING MINUTES

Thursday, June 7, 2012

1:30p.m.

I. CALL TO ORDER AND ROLL CALL

The regular meeting of the Forest and Beach Commission of the City of Carmel-by-the-Sea, California was held on the above date at the hour of 1:32 p.m. The meeting was adjourned to the tour of inspection and reconvened the meeting at 2:37p.m.

PRESENT: Lisa Boardman
Karen Ferlito
Les Kadis
Tom Leverone - Chairperson
David Refuerzo

ABSENT: None

STAFF PRESENT: Mike Branson, City Forester
Margi Perotti, Secretary to the Forest and Beach Commission

II. PLEDGE OF ALLEGIANCE

Members of the audience joined the Commission in the Pledge of Allegiance.

III. APPEARANCES

Steve Brooks appeared before the Commission.

IV. CONSENT AGENDA

1. Consideration of the minutes for the 3 May 2012 regular meeting.

It was moved by KADIS and seconded by REFUERZO to approve the consent calendar. The motion was carried by the following roll call vote:

AYES: COMMISSION MEMBERS: BOARDMAN, KADIS, REFUERZO, LEVERONE
NOES: COMMISSION MEMBERS: NONE
ABSTAINED: COMMISSION MEMBERS: FERLITO
ABSENT: COMMISSION MEMBERS: NONE

V. APPLICATIONS/PUBLIC HEARINGS

1. Consideration of an application to remove three Monterey pine trees (3 6", 24" and 23" diameter) with root damage on a construction site for a new single family home. The site is located on the west side of Santa Rita Street, 2 north of 6th Avenue. The applicant and property owner is Corey McMills.

Mike Branson, City Forester presented his staff report and addressed questions of the Commission.

Chairperson LEVERONE opened the public hearing at 2:21 p.m. Corey McMills and Steve Brooks
appeared before the Commission. The public hearing was closed at 2:32 p.m.

It was moved by FERLITO and seconded by KADIS to approve the application for tree removal with the following conditions: 1) Following removal- all stumps shall be ground out; 2) all surrounding trees be sprayed for bark beetles, 3) three replacement trees be planted in the same general area and be as large as possible - depending upon availability at the nursery; 4) the soil for the replacement trees must be amended to ensure survival and growth of the new trees; 5) the replacement trees must be recorded with the property so any future owners are aware these trees are protected and a permit must be obtained for removal; 6) A monetary penalty of $12,290.00 must be paid by the property owner. The motion carried by the following roll call vote:

Chairperson Leverone made a substitute motion to be the same as the above motion but the penalty be reduced to $6,000 due to some liability from the City. The motion failed due to no second.

AYES: COMMISSION MEMBERS: FERLITO, KADIS, REFUERZO
NOES: COMMISSION MEMBERS: BOARDMAN, LEVERONE
ABSTAINED: COMMISSION MEMBERS: NONE
ABSENT: COMMISSION MEMBERS: NONE

2. Consideration of an application to remove one Monterey pine (30" diameter) due to damage to a driveway and safety and liability concerns. The site is located on the east side of Torres Street, 2 south of 5th Avenue. The applicant and property owners are Marcia Stewart for Steve and Ann Kenfield.

Mike Branson, City Forester presented his staff report and addressed questions of the Commission.

Chairperson LEVERONE opened the public hearing at 2:58. Marcia Stewart and Aaron Wilowski appeared before the Commission. The public hearing was closed at 3 :05 p.m.

It was moved by Chairperson LEVERONE to postpone consideration and direct the applicant to remove the pavers to the roots can be seen and appraised as to their significance. At that time a determination can be made regarding tree removal or retention. The motion was seconded by REFUERZO and carried by the following roll call vote:

AYES: COMMISSION MEMBERS: BO~MAN, FERLITO, KADIS, REFUERZO, LEVERONE
NOES: COMMISSION MEMBERS: NONE
ABSTAINED: COMMISSION MEMBERS: NONE
ABSENT: COMMISSION MEMBERS: NONE

V. ORDERS OF BUSINESS

1. Review and discuss a revision to the tree permit ordinances and procedures.

Mike Branson, City Forester presented his staff report and addressed questions of the Commission.

Chairperson LEVERONE opened and closed the public haring at 3:30p.m.

It was moved by KADIS and seconded by BOARDMAN to continue this item to the next regular
meeting.

2. Review and comment on a modified beach proposal from Sustainable Carmel.

Margaret Eaton presented the modified beach proposal.

No action taken.

3. Review and provide a recommendation to the City Council regarding a request from a resident for extending the Scenic Road dogs on-leash requirement to the North Dunes boardwalk.

Mike Branson, City Forester presented his staff report.

Chair LEVERONE opened the public hearing at 4:02p.m. Jeff D'Angelo appeared before the Commission. The hearing was closed at 4:08 p.m.

Following discussion, it was moved by LEVERONE and seconded by REFUERZO to forward a recommendation to the City Council to continue with the current policy. The motion carried by the following roll call vote:

AYES: COMMISSION MEMBERS: BOARDMAN, KADIS, FERLITO, REFUERZO, LEVERONE
NOES: COMMISSION MEMBERS: NONE
ABSTAINED: COMMISSION MEMBERS: NONE
ABSENT: COMMISSION MEMBERS: NONE

4. Consideration of Developing an Arbor Day Event for 2012.

Chairperson LEVERONE appointed Commissioners BOARDMAN and FERLITO as the Ad Hoc Arbor Day Event Committee for 2012, and they asked that the report back at the next regular meeting. No other action taken.

VII. REPORTS FROM STAFF AND COMMISSION

1. Receive verbal report from the Ad Hoc Beach Committee.

Chairperson LEVERNONE appointed Commissioners REFUERZO and BOARDMAN as the Ad Hoc Beach Committee. No report for this month.

2. Forester's Report.

Mike Branson City Forester presented his report.

Chairperson LEVERONE opened and closed the public hearing at 4:18 p.m.

IV. ADJOURNMENT

There being no further business, Chairperson LEVERONE adjourned the meeting at 4:32 p.m.

Approved, Respectfully submitted,

Tom Leverone, Chairman Margi Perotti, Secretary

COMMUNITY ACTIVITIES & CULTURAL COMMISSION AGENDA & MINUTES June 2012

PLANNING COMMISSION AGENDA & MINUTES June 2012

CITY OF CARMEL-BY-THE-SEA

PLANNING COMMISSION

AGENDA

Regular Meeting

June 13, 2012

Wednesday

Tour - 2:45 p.m.

Meeting- 4:00 p.m.

City Hall

East side of Monte Verde Street

Between Ocean & Seventh Avenues

I. CALL TO ORDER AND ROLL CALL

Commissioners: Steve Dallas
Keith Paterson, Vice-char
Janet Reimers, Chair

II. TOUR OF INSPECTION

Shortly after 2:45p.m. the Commission will leave the Council Chambers for an on-site Tour of Inspection of all properties listed on this agenda (including those on the Consent Agenda). The Tour may also include projects previously approved by the City and not on this agenda. Prior to the beginning of the Tour of Inspection, the Commission may eliminate one or more on-site visits. The public is welcome to follow the Commission on its tour of the determined sites. The Commission will return to the Council Chambers at 4:00 p.m. or as soon thereafter as possible.

III. ROLL CALL

IV. PLEDGE OF ALLEGIANCE

V. ANNOUNCEMENTS /EXTRAORDINARY BUSINESS

VI. APPEARANCES

Anyone wishing to address the Commission on matters not on the agenda, but within the jurisdiction of the Commission may do so now. Please state the matter on which you wish to speak. Matters not appearing on the Commission agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three minutes, or as otherwise established by the Commission. Persons are not required to give their name or address, but it is helpful for speakers to state their name in order that the Secretary may identify them.

VII. CONSENT AGENDA

Items placed on the Consent Agenda are considered to be routine and are acted upon by the Commission in one motion. There is no discussion of these items prior to the Commission action unless a member of the Commission, staff, or public requests specific items be discussed and/or removed from the Consent Agenda. It is understood that the staff recommends approval of all consent items. Each item on the Consent Agenda approved by the Commission shall be deemed to have been considered in full and adopted as recommended.

1. Consideration of minutes from May 9, 2012, Regular Meeting.

2. Receive a report on Track 1 Design Review approvals for Jan- May 2012.

3. DS 11-89
Michael & Anna Szabados
W/s Monte Verde 4 N 13th
Block 134, Lot(s) 15 & 17
Consideration of a Plan Revision to an approved Design Study for a residence located in the Single Family Residential (R-1) District.

4. DS 12-42
Buildwell Construction
26026 Ridgewood Road
Block 2W, Lot(s) 16
Consideration of the reissuance of Design Study, Demolition and Coastal Development Permit applications for the demolition of an existing residence and the construction of a new residence located in the Single Family Residential (R-1) District.

VIII. CONSENT AGENDA (PULLED ITEMS)

IX. PUBLIC HEARINGS

If you challenge the nature of the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Planning Commission at, or prior to, the public hearing.

1. MP 12-1
City of Carmel
SW Cor. Scenic & Santa Lucia

Consideration of Design Review and Coastal Development Permit applications for the construction of a public restroom located in the Park (P-2), Archaeological Significance Overlay (AS) and Beach and Riparian Overlay (BR) Districts.


2. DR 12-9
Macerich - Carmel Plaza
Ocean bet. Junipero & Mission
Block 78, Lot( s) All
Consideration of a Design Review application for exterior alterations to the Carmel Plaza located in the Central Commercial (CC) District. (Kate Spade)

3. DR 12-14
John Mandurrago
NW Cor. Junipero & Ocean
Consideration of recommendations to the City Council regarding the placement of a 9/11 memorial at Devendorf Park.

4. DS 12-26
Bette Elliston
W /s Casanova 9 N Ocean
Block FF, Lot(s) 25
Consideration of a Design Study application for the alteration of an existing residence located in the Single Family Residential (R-1) District.

5. UP 12-3 (Franscioni Wines)
JodyLeTowt
\0 l Dolores 3 NE 7th
Block 76, Lot(s) 18
Consideration of a Use Permit application authorizing a wine shop with an ancillary use of an art gallery at a site located in the Central Commercial (CC) District.

6. DS 12-43
Kevin Cronin
SW Mission & 11th
Block 130, Lot(s) 1
Consideration of Design Study, Demolition Permit and Coastal Development Permit applications for the construction of a new residence located in the Single Family Residential (R-1) District.

7. DS 12-48
Casanova SSW LLC Referral)
W/s Casanova bet. 8th & 9th
Blk I, Lot 11
Consideration of a Design Study (Track 1application for alterations to an existing residence located in the Single Family Residential (R-1) District.

8. DS 12-31
Adam & Janet Salmon
W/s Santa Fe 5 S 5th
Block 60, Lot(s) 9
Consideration of Design Study and Coastal Development Permit applications for the  substantial alteration of an existing residence located in the Single Family
*Continued to July 11,2012 Residential (R-1) District.

X. ADJOURNMENT

The next meeting of the Planning Commission will be:

Regular Meeting- Wednesday, July 11, 2012 at 4:00 p.m.

The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired (T.D.D.) Number is 1-800-735-2929.

The City Council Chambers is equipped with a portable microphone for anyone unable to come to the podium. Assisted listening devices are available upon request of the Administrative Coordinator. If you need assistance, please advise Leslie Fenton what item you would like to comment on and the microphone will be brought to you.

NO AGENDA ITEM WILL BE CONSIDERED AFTER 8:00 P.M. UNLESS AUTHORIZED BY A MAJORITY VOTE OF THE PLANNING COMMISSION. ANY AGENDA ITEMS NOT CONSIDERED AT THE MEETING WILL BE CONTINUED TO A FUTURE DATE AS DETERMINED BY THE COMMISSION.

Any writings or documents provided to a majority of the Planning Commission regarding any item on this agenda will be made available for public inspection in the Planning & Building Department located in City Hall, E/s Monte Verde between Ocean & 7th A venues, during normal business hours.

HISTORIC RESOURCES BOARD AGENDA & MINUTES June 2012

HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES AGENDAS & MINUTES June 2012

CITY OF CARMEL-BY-THE-SEA

HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES

AGENDA

Regular Meeting      Wednesday           June 27, 2012          9:00 AM     

City Hall

East Side of Monte Verde               

between Ocean & Seventh                                                  

Nancy Collins, President
Elisabeth Ungaretti, Vice President
Martha Mosher
Glen Mozingo
Niels Reimers, Treasurer

I.          Roll Call

II. Extraordinary Business

Introduction of Local History Librarian Ashlee Wright

III.       Announcements From Board Members and Director

IV.     Appearances
            Anyone wishing to address the Library Board on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak. Matters not appearing on the Library Board agenda will not receive action at this meeting.  Presentations will be limited to three minutes, or as established by the Library Board of Trustees.                                          
 
V.       Approval of Minutes of May 23, 2012 Regular Meeting
                                                                                         
VI.        Orders of Business

A. Receive Report From the Carmel Public Library Foundation Regarding CPLF Activities

B. Accept Fourth Quarter Distribution in the Amount of $70,000 From the Carmel Public Library Foundation

C. Authorize Addition of Local History Librarian Ashlee Wright to the List of Library Staff Authorized to Code Invoices

D. Receive Report Regarding Postponement of Purchase of Comprise Smart Money Manager

E. Review and Approve Fiscal Year 2012/13 Library Budget

VII.     Librarian’s Report

Friends of the Library Request for Memorial Plaque Update
Opening of the Local History Department
Monthly Statistics

VIII. Treasurer’s Report:  Accept April 30, 2012 Financial Statement and May 30, 2012 Check Register.
         
IX.    Adjournment

The next regularly scheduled Library Board meeting will be held June 25, 2012.


Any writings or documents provided to a majority of the Harrison Memorial Library Board of Trustees regarding an  item on this agenda will be made available for public inspection in the Library Director’s office at the Park Branch  library at the corner of Mission & Sixth Streets during normal business hours.

MINUTES

HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES

CITY OF CARMEL-BY-THE-SEA

June 27, 2012

I. CALL TO ORDER

The regular meeting of the Harrison Memorial Library Board of Trustees of the City of Carmel-by-the-Sea was held on the above date at 9:00 a.m. Vice President UNGARETTI called the meeting to order.

II. EXTRAORDINARY BUSINESS:

The Library Director introduced the new Local History Librarian Ashlee Wright.

III. ROLL CALL: Board Members

PRESENT:            MOSHER, REIMERS, UNGARETTI

ABSENT: COLLINS, MOZINGO

STAFF PRESENT: Janet Bombard, Library Director
Carolina Lopez, Library Office Assistant

IV.    ANNOUNCEMENTS FROM LIBRARY BOARD & DIRECTOR:

There were no announcements.  

V. APPEARANCES:

No appearances before the Board.

VI. APPROVAL OF MINUTES:

Board could not approve minutes due to lack of quorum.

AYES: NONE
NOES: NONE
ABSENT: COLLINS, MOZINGO
ABSTAIN: MOSHER, REIMERS, UNGARETTI

VII. ORDERS OF BUSINESS:

A. Receive Report From the Carmel Public Library Foundation Regarding CPLF Activities

Library Director Bombard reported to the Board that CPLF Executive Director Amy Donohue  secured a donation to fund the new e-reader program for multiple years.  

B. Accept Fourth Quarter Distribution in the Amount of $70,000 From the Carmel Public  Library Foundation

Board Member MOSHER moved to, Accept Fourth Quarter Distribution in the Amount of  $70,000 From the Carmel Public Library Foundation, seconded by Board Member REIMERS and carried by the following roll call vote:

  AYES: MOSHER, REIMERS, UNGARETTI
  NOES: NONE
  ABSENT: COLLINS, MOZINGO
  ABSTAIN: NONE

C. Authorize Addition of Local History Librarian Ashlee Wright to the List of Library Staff  Authorized to Code Invoices.

Board Member REIMERS moved to, Authorize Addition of Local History Librarian Ashlee Wright to the List of Library Staff Authorized to Code Invoices, seconded by Board Member MOSHER and carried by the following roll call vote:

  AYES: MOSHER, REIMERS, UNGARETTI
  NOES: NONE
  ABSENT: COLLINS, MOZINGO
ABSTAIN: NONE

D. Receive Report Regarding Postponement of Purchase of Comprise Smart Money Manager
   
The Library Director reported that at this time Comprise Technologies Inc.’s Smart Money Manager Cash Management System, the purchase of which was approved at the April 25, 202 meeting, will not work with the library’s Integrated Library System, Koha.  Comprise is working with ByWater Solutions, the library’s ILS host, to fix the problem. Funds have been budgeted for the system in FY 12/13.

F.   Review and Approve Fiscal Year 2012/13 Library Budget

       The Library Director reviewed the proposed FY 2012/13 Library Budget and new line items.

Board Member REIMERS, moved to, Accept and Approve Fiscal Year 2012/13 Library Budget, seconded by Board Member MOSHER and carried by the following roll call vote:

AYES: MOSHER, REIMERS, UNGARETTI
   NOES: NONE
  ABSENT: COLLINS, MOZINGO
  ABSTAIN: NONE

VI.     LIBRARIAN’S REPORT:
       
The Local History Department will reopen the 2nd of July. The Library Director did not have an  update in regard to the Friends of the Library Memorial Plaque.

VII. TREASURERS REPORT:

Board Member MOSHER moved to, Accept April 30, 2012 Financial Statement and May 31, 2012 Check Register, seconded by Board Member REIMERS and carried by the following roll call vote:

AYES: MOSHER, REIMERS, UNGARETTI
NOES: NONE3
ABSENT: COLLINS, MOZINGO
ABSTAIN: NONE

IX. ADJOURNMENT:

There being no further business to come before the Board, the President declared the meeting  adjourned at 10:11 a.m.  The next regular meeting is scheduled for July 25, 2012.

Respectfully submitted,

_________________________________________    
Carolina Lopez, Library Office Assistant

Approved by:

_______________________________________________
Elizabeth Ungaretti, Vice President, Harrison Memorial Library Board of Trustees

CITY COUNCIL: Special City Council Meeting Agenda 24 May 2012

NOTICE OF SPECIAL CITY COUNCIL MEETING

Thursday, May 24, 2012– 4:30 p.m.

Council Chambers

East side of Monte Verde Street between

Ocean and Seventh Avenues

Live video streaming available at:

www.ci.carmel.ca.us

Broadcast date

Sunday, May 27, 2012

8:00 a.m., MCAET Channel 26

I. Call to Order

II. Roll Call – Council Member Beach will be participating in the meeting via phone (831-915-5093)
from 134 Everett Street, New Haven, CT 06511.

III. Pledge of Allegiance 


IV. Public Appearances
Anyone wishing to address the City Council on matters within the jurisdiction of the City and are not on the agenda  may do so now.  Matters not appearing on the City Council’s agenda will not receive action at this meeting but may be referred to staff for a future meeting.  Presentations will be limited to three (3) minutes, or as otherwise established by the City Council.  Persons are not required to give their names, but it is helpful for speakers to state their names in order that the City Clerk may identify them in the minutes of the meeting.  Always speak into the microphone, as the meeting is recorded. The City Council Chambers is equipped with a portable microphone for anyone unable to come to the podium.  Assisted listening devices are available upon request of the City Clerk.  If you need assistance, please advise Heidi Burch and the microphone will be brought to you.

IV.  Orders of Council 

A. Study session and public hearing to review/adopt Fiscal Years 2012/13 – 2014/15
Triennial Budget.

1) Budget Overview and recap of the Meeting of May 17, 2012
2) Capital Budget
3) Items Not Funded in the Proposed Budget
4) Council Deliberations and Possible Approval of the Fiscal Year 2012/13  Operating Plan and Proposed Budget.

V. Adjournment


The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-the-Sea City  Hall is an accessible facility.  The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech  Impaired (T.D.D.) number is 1-800-735-2929.  

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public  inspection at Carmel-by-the-Sea City Hall, on the east side of Monte Verde Street, between Ocean and Seventh Avenues, during normal business

Special City Council Meeting Final Packet May 24 2012 Ocr Document Final

SPECIAL CITY COUNCIL MEETING Final Packet May 24, 2012

MINUTES

SPECIAL CITY COUNCIL MEETING

CITY OF CARMEL-BY-THE-SEA

May 24, 2012

I. CALL TO ORDER

The special meeting of the City Council of the City of Carmel-by-the-Sea, California, was held on the above date at the stated hour of 4:32 p.m. Mayor Burnett called the meeting to order.

II. ROLL CALL

PRESENT: Council Members Hazdovac, Hillyard, Talmage & Mayor Burnett

Council Member Beach participated via phone connection from New Haven, Connecticut.

STAFF PRESENT: Jason Stilwell, City Administrator
Molly Laughlin, Deputy City Clerk
Mike Calhoun, Interim Police Chief
Stu Ross, Public Works Superintendent
Janet Bombard, Library Director
Mike Branson, City Forester
Sean Conroy, Planning Services Manager
Andrew Miller, Fire Chief
Paul Wood, Finance Consultant
Deanna Allen, Finance Specialist

III. PLEDGE OF ALLEGIANCE

Members of the audience joined the Mayor and Council Members in the Pledge of Allegiance.

IV. PUBLIC APPEARANCES

Mayor Burnett opened the meeting to public comment at 4:33 p.m.

Mike Brown addressed the issue of advertising Carmel-by-the-Sea in the print media.

Mayor Burnett opened the meeting to public comment at 4:35 p.m.


V. ORDERS OF COUNCIL

A. Study session and public hearing to review/adopt Fiscal Years 2012/13 – 2014/15 Triennial Budget.

1) Budget Overview and recap of the Meeting of May 17, 2012.

City Administrator Jason Stilwell presented the overview/recap of the May 17 meeting. He noted three more budget requests had been received since that meeting from Monterey-Salinas Transit, the Carmel Art and Film Festival, and Family Services Agency of the Central Coast/Suicide Prevention Service.

Mayor Burnett opened the meeting to public comment at 4:42 p.m.

Monte Miller addressed code compliance.

Mayor Burnett closed the meeting to public comment at 4:43 p.m.

2) Capital Budget

City Administrator Jason Stilwell gave the presentation on the Capital Budget, including General Fund projects, Special Revenue projects, road improvement projects, and 11 unfunded projects.

Staff answered Council questions.

Mayor Burnett opened the meeting to public comment at 5:23 p.m.

Kristy Downing, Linda Anderson, Bob Jenkins, Jean Grace, Monte Miller, and Jim Emery addressed Council.

Mayor Burnett closed the meeting to public comment at 5:45 p.m.

Council took a recess at 5:58 p.m. and reconvened at 6:05 p.m.

3) Items Not Funded in the Proposed Budget

City Administrator Jason Stilwell gave the presentation on those items not funded in the Proposed Budget. These items include: Services, Road Maintenance, Capital Budget, Debt Service and Use of One-Time Funding (Reserves). Together, these total $2.84 million.

Mayor Burnett opened the meeting to public comment at 6:42 p.m.

Kristy Downing, Monte Miller, Bob Jenkins and Monta Potter, Executive Director of the Carmel Chamber of Commerce, addressed Council.

Mayor Burnett closed the meeting to public comment at 6:49 p.m.


4) Council Deliberations and Possible Approval of the Fiscal Year 2012/13 Operating Plan and Proposed Budget.

City Administrator Jason Stilwell gave the presentation and asked for Council direction. He offered a matrix labeled “Sources” and “Uses” as a method to help Council in its deliberations to match items and to close the budget gap.

After consideration and discussion of the items on the matrix (and the addition of other items included in this meeting), Council decided to continue its deliberations to the Workshop scheduled for June 4, 2012. In the meantime, each Council member will individually review the budget items, consult with the City Administrator as needed, and return to the June 4 meeting with their suggestions and further discussion.

VI. ADJOURNMENT

Mayor Burnett declared the meeting adjourned at 8:05 p.m.

Respectfully submitted,

_____________________________
Molly Laughlin, Deputy City Clerk

ATTEST:

                                         ____________________________

                                JASON BURNETT, MAYOR

CITY COUNCIL: Special City Council Meeting Agenda 17 May 2012

NOTICE  OF SPECIAL CITY COUNCIL MEETING

Thursday, May 17, 2012– 4:30 p.m.

Council Chambers

East side of Monte Verde Street between

Ocean and Seventh Avenues

Live video streaming available at:

www.ci.carmel.ca.us

Broadcast date

Sunday, May 20, 2012

8:00 a.m., MCAET Channel 26

I. Call to Order


II. Roll Call


III. Pledge of Allegiance


IV. Public Appearances

Anyone wishing to address the City Council on matters within the jurisdiction of the City and are not on the agenda  may do so now.  Matters not appearing on the City Council’s agenda will not receive action at this meeting but may  be referred to staff for a future meeting.  Presentations will be limited to three (3) minutes, or as otherwise established  by the City Council.  Persons are not required to give their names, but it is helpful for speakers to state their names in  order that the City Clerk may identify them in the minutes of the meeting.  Always speak into the microphone, as the  meeting is recorded. The City Council Chambers is equipped with a portable microphone for anyone unable to come  to the podium.  Assisted listening devices are available upon request of the City Clerk.  If you need assistance, please  advise Heidi Burch and the microphone will be brought to you.

IV.  Orders of Council
A. Study session and public hearing to review/adopt Fiscal Years 2012/13 – 2014/15  Triennial Budget.

1) Overview
2) Revenue
3) Operating Budgets
4) Items Not Funded in the Proposed Budget
5) Preliminary Council Deliberations

V. Adjournment

The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-the-Sea City  Hall is an accessible facility.  The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech  Impaired (T.D.D.) number is 1-800-735-2929.

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for  public inspection at Carmel-by-the-Sea City Hall, on the east side of Monte Verde Street, between Ocean and 7th Avenues, during  normal business hours.

Special City Council Meeting 17 May 2012 Ocr Document

Special City Council Meeting Packet 17 May 2012

MINUTES

SPECIAL CITY COUNCIL MEETING

CITY OF CARMEL-BY-THE-SEA

May 17, 2012

I. CALL TO ORDER

The special meeting of the City Council of the City of Carmel-by-the-Sea, California, was held on the above date at the stated hour of 4:34 p.m. Mayor Burnett called the meeting to order.

II. ROLL CALL

PRESENT: Council Members Beach, Hazdovac, Hillyard, Talmage & Mayor Burnett

STAFF PRESENT: Jason Stilwell, City Administrator
Heidi Burch, Asst. City Administrator/City Clerk
Mike Calhoun, Interim Police Chief
Janet Bombard, Library Director
Mike Branson, City Forester
Sean Conroy, Planning Services Manager
Paul Wood, Finance Consultant
Deanna Allen, Finance Specialist
Andrew Miller, Fire Chief
Dave Brown, Asst. Fire Chief

III. PLEDGE OF ALLEGIANCE

Members of the audience joined the Mayor and Council Members in the Pledge of Allegiance.

IV. PUBLIC APPEARANCES

Mayor Burnett opened and closed the meeting to public comment at 4:36 p.m. as there were no comments.

V. ORDERS OF COUNCIL

A. Study session and public hearing to review/adopt Fiscal Years 2012/13 – 2014/15 Triennial Budget.

1) Budget Overview

City Administrator Stilwell presented the budget overview.

Mayor Burnett opened the meeting to public comment at 5:02 p.m.

Jonathan Sapp, Jim Emery, Monte Miller and Barbara Livingston addressed Council.

Mayor Burnett closed the meeting to public comment at 5:17 p.m.

2) Revenue

Carrie Theis of the Carmel Innkeepers Association and Paul Wood answered Council questions.

Mayor Burnett opened the meeting to public comment at 6:02 p.m.

Kristy Downing and Jim Emery addressed Council.

Mayor Burnett closed the meeting to public comment at 6:04 p.m.

3) Operating Budgets

City Administrator Stilwell gave the overview of the operating budgets, specifically those of Planning, Public Services, Library, Police, City Council, Legal and Administrative Services departments.

Requests from Outside Agencies:
Speaking on behalf of their respective requesting agencies were: Mary Adams, President of United Way-Monterey County; Sunset Center Board Members Dave Parker and Sally Reid, Sunset Center Executive Director Christine Sandin and Finance Manager Agha Bilal of the Sunset Center; and Eliza Schreckenberger, chair of Carmel High School’s 2012 Sober Grad Night.

Council took a break at 7:50 p.m. and reconvened at 8:02 p.m.


Public Services:

Chiefs Miller & Calhoun and Deanna Allen, Finance Specialist, answered Council questions about Public Services.

Tammy Blount, President and CEO of the Monterey County Convention & Visitors Bureau, Doug Lumsden, chair of the Board of the Carmel Chamber of Commerce, and Carrie Theis of the Carmel Innkeepers Association, addressed Council on the Trolley and other marketing programs.

Mayor Burnett opened and closed the meeting to public comment at 9:10 p.m.

4) Items Not Funded in the Proposed Budget

Due to the late hour, this item will be continued to the May 24, 2012 meeting.

VI. ADJOURNMENT

Mayor Burnett declared the meeting adjourned at 9:10 p.m.

Respectfully submitted,

_____________________________
Heidi Burch, City Clerk

ATTEST:

                                           ____________________________

                                 JASON BURNETT, MAYOR

CITY COUNCIL: Special City Council Meeting Agenda 8 May 2012

NOTICE OF SPECIAL CITY COUNCIL MEETING--AMENDED

Tuesday, May 8, 2012-5:00 p.m.

Council Chambers

East side of Monte Verde Street between Ocean and Seventh A venues

Live video streaming available at:

www .ci.carmel.ca.us

Broadcast date

Sunday, May 13,2012

8:00 a.m., MCAET Channel26

I. Call to Order


II. Roll Call


III. Pledge of Allegiance


IV. Public Appearances


Anyone wishing to address the City Council on matters within the jurisdiction of the City and are not on the agenda may do so now. Matters not appearing on the City Council's agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three (3) minutes, or as otherwise established by the City Council. Persons are not required to give their names, but it is helpful for speakers to state their names in order that the City Clerk may identify them in the minutes of the meeting. Always speak into the microphone, as the meeting is recorded. The City Council Chambers is equipped with a portable microphone for anyone unable to come to the podium. Assisted listening devices are available upon request of the City Clerk. If you need assistance, please advise Heidi Burch and the microphone will be brought to you.

V. Orders of Council


A. Authorize the Mayor and Vice Mayor to speak on behalf of the City in support of the Pebble Beach Del Monte Forest Project at the California Coastal Commission.

B. Receive recommendation of the ad hoc Committee and consider an appointment to the vacant City Council seat.

C. Discussion of the criteria and expertise sought in filling vacancies on the Boards and Commissions.

VI. Adjournment

The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired (T.D.D.) number is 1-800-735-2929.

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at Carmel-by-the-Sea City Hall, on the east side of Monte Verde Street, between Ocean and ih Avenues, during normal business hours.

MINUTES

SPECIAL CITY COUNCIL MEETING

CITY OF CARMEL-BY-THE-SEA

May 8, 2012

I. CALL TO ORDER

The special meeting of the City Council of the City of Carmel-by-the-Sea, California, was held on the above date at the stated hour of 5:00 p.m. Mayor Burnett called the meeting to order.

II. ROLL CALL

PRESENT: Council Members Beach, Hazdovac, Talmage & Burnett

STAFF PRESENT: Jason Stilwell, City Administrator
Heidi Burch, Asst. City Administrator/City Clerk
Paul Tomasi, Police Sergeant

III. PLEDGE OF ALLEGIANCE

Members of the audience joined the Mayor and Council Members in the Pledge of Allegiance.

IV. PUBLIC APPEARANCES

Mayor Burnett opened and closed the meeting to public comment at 5:01 p.m.

V. ORDERS OF COUNCIL

A. Authorize the Mayor and Vice Mayor to speak on behalf of the City in support of the Pebble Beach Del Monte Forest Project at the California Coastal Commission.

Mayor Burnett opened the meeting to public comment at 5:03 p.m.

Barbara Livingston and Monta Potter addressed Council.

Mayor Burnett closed the meeting to public comment at 5:04 p.m.

Council Member BEACH moved to authorize the Mayor and Vice Mayor to speak on behalf of the City in support of the Pebble Beach Del Monte Forest Project at the California Coastal Commission, seconded by Council Member HAZDOVAC, and approved unanimously.


B. Receive recommendation of the ad hoc Committee and consider an appointment to the vacant City Council seat.

Mayor Burnett opened the meeting to public comment at 5:18 p.m.

Addressing Council were: Keith Paterson; Thompson Lang, of the Carmel Chamber of Commerce Economic Advisory Committee; Monte Miller; Bobby Richards; Barbara Livingston; Roberta Miller; Jim Emery, Rich Pepe; and Ken White.

Mayor Burnett closed the meeting to public comment at 5:34 p.m.

Council Member BEACH moved to appoint Steve Hillyard to the vacant City Council seat, seconded by Council Member TALMAGE, and approved unanimously.

Council took a recess at 5:57 p.m. and reconvened at 6:15 p.m.

C. Discussion of the criteria and expertise sought in filling vacancies on the Boards and Commissions.

Mayor Burnett opened the meeting to public comment at 6:27 p.m.

Jean Grace, Jonathan Sapp, Steve Brooks, Barbara Livingston, Steve Dallas, and Keith Paterson addressed Council.

Mayor Burnett closed the meeting to public comment at 6:35 p.m.

Council directed that staff send a memo to board and commission members asking them to submit questions and comments by 5:00 on May 14th. These submissions will be considered by the Mayor and Vice Mayor for inclusion in the interview process for the board/commission vacancies.

Mayor Burnett re-opened the meeting to public comment at 6:56 p.m.

Barbara Brooks, Barbara Livingston and Monte Miller spoke.

Mayor Burnett closed the meeting to public comment at 6:58 p.m.

VI. ADJOURNMENT

Mayor Burnett declared the meeting adjourned at 7:02 p.m.

Respectfully submitted,

_____________________________
Heidi Burch, City Clerk

ATTEST:

                                          ____________________________

                               JASON BURNETT, MAYOR

CITY COUNCIL: Authorize Mayor & Vice Mayor to Speak on Behalf of the City in Support of the Pebble Beach Del Monte Forest Project at the California Coastal Commission

Pebble Beach Company and Coastal Commission Staff Reach Agreement in Principle on a New LCP Amendment and Project for the Del Monte Forest

The Pebble Beach Company and the staff of the California Coastal Commission have signed an agreement in principle on a new Local Coastal Program (LCP) amendment and project for the Del Monte Forest. The project would include preservation of over 635 acres of sensitive habitat, new visitor-serving hotel and residential development, and improved public access, including designation and improvement of the California Coastal Trail through the Del Monte Forest. While agreed to by Commission staff, the LCP amendment and project must be approved by Monterey County and the Coastal Commission to go forward. The agreement in no way binds the County Board of Supervisors or the Coastal Commission.

Background: The Coastal Commission denied Monterey County LCP amendment 1-07 (Measure A) in June 2007. Measure A proposed to amend the County’s LCP to facilitate development of an 18-hole golf course, golf driving range, equestrian center, resort facility expansions, 160 hotel rooms, 36 single-family residences, and 60 employee housing units; the project also included conservation easements over approximately 448 acres of sensitive habitat in the Del Monte Forest.  While acknowledging the proposed protected areas, the Commission’s denial findings also identified significant potential impacts from the LCP amendment to environmentally sensitive habitat, including Monterey pine forest, the endangered Yadon’s piperia, and maritime chaparral.

New Project: Since the denial of Measure A, the Pebble Beach Company and Commission staff have worked closely together to identify an alternative LCP amendment and project that would significantly reduce impacts to sensitive habitat areas while acknowledging the development potential of existing property owned by the Company. The project, which covers all remaining undeveloped Pebble Beach Company-owned lands in the Del Monte Forest coastal zone, would transfer and concentrate this development potential in and adjacent to existing developed areas of Del Monte Forest. It includes:

􀂃 Permanent protection of over 635 acres of sensitive habitat in Del Monte Forest, including:
􀀹 All of the Company’s remaining land in Pescadero Canyon (approximately 246 acres)
􀀹 All of the Company’s remaining land adjacent to Huckleberry Hill nature preserve (approximately 120 acres)
􀀹 All of the sensitive habitat area previously proposed for golf course development under Measure A (approximately 137 acres)
􀀹 All of the sensitive habitat area previously proposed for golf driving range development under Measure A (approximately 29 acres)
􀀹 All of the sensitive habitat area previously proposed for equestrian center development at Sawmill Gulch under Measure A (approximately 42 acres)

􀂃 New visitor serving development in existing developed areas, including:
􀀹 A new hotel of up to 100 rooms at the old Spyglass Quarry site
􀀹 140 new hotel rooms at the existing Spanish Bay and Pebble Beach resort facilities
􀀹 Meeting room expansion at the existing Spanish Bay and Pebble Beach resort facilities
􀀹 A relocated Pebble Beach golf driving range in the Collins Field area (the equestrian center would remain in its current location)
􀀹 A new parking area adjacent to the Spanish Bay resort

􀂃 New low density single-family residential development, including:
􀀹 35 lots at the existing corporation yard and equestrian center/driving range areas (approximately 23 total acres)
􀀹 55 lots clustered adjacent to Poppy Hills (32 lots) and Spyglass Hill (23 lots) golf courses (approximately 56 total acres)

􀂃 Public recreational access and visitor-serving improvements, including:
􀀹 Designation of the Del Monte Forest trail system as components of the California Coastal Trail (CCT)
􀀹 CCT and public recreational access facility improvements to optimize vehicular, pedestrian, bicycle, and equestrian access to and along the shoreline through the Del Monte Forest
􀀹 Improved identification of public recreational access and use rules for the Del Monte Forest
􀀹 Memorializing the Company’s continuing commitment to manage and maintain all Del Monte Forest public recreational access features over their lifetime consistent with the LCP
􀀹 An in-lieu fee of up to $1 million to support development of new lower-cost visitor serving overnight accommodations in the coastal zone

The attached map identifies the proposed preservation and development areas. Commission staff and the Pebble Beach Company agree that the project strikes a reasonable balance that allows appropriate development of remaining Company lands while protecting the most significant sensitive habitat areas of the Del Monte Forest, consistent with the California Coastal Act.

Next Steps: The new project will require public environmental review, LCP amendments, and coastal development permits. The approval process, including both Monterey County and Coastal
Commission review, is expected to take approximately 24 months.

For further information, please contact:
Pebble Beach Company: Bill Perocchi (831) 622-6450 or Mark Stilwell (831) 625-8449
Coastal Commission Staff: Charles Lester or Dan Carl (831) 427-4863

CITY COUNCIL: Receive Recommendation of the Ad Hoc Committee and consider an Appointment to the Vacant City Council Seat

City of Carmel-by-the-Sea

POST OFFICE BOX CC

CARMEL-BY-THE-SEA, CA 93921

(831) 620-2000

Date: May 7, 2012

To: Vice Mayor Talmage and Councilmember Beach

From: Mayor Burnett and Councilmember Hazdovac

Subject: Ad Hoc City Council Vacancy Interview Committee

The City of Carmel-by-the-Sea held its General Municipal Election on April 10, 2012. Jason Burnett was elected Mayor and vacated his seat as a Councilmember. This created a vacancy on the City Council.

The City Council held a special meeting on April 24, 2012 to determine the process for filling the vacancy. The Council decided to request applications from residents interested in serving on the City Council. The City Council determined "All applicants must submit to the City Clerk a cover letter and resume detailing their interest to serve with their qualifications and background by the deadline of Monday, April 30th, at 5:00 p.m. Mayor Burnett and CouncilMember Hazdovac then will review .all the applications and bring a recommendation for full Council consideration at a special meeting to be held during the week of May 7.

This ad hoc City Council vacancy interview committee met and developed a set of criteria upon which to evaluate the applicants. These criteria were developed based on the City Council goals and objectives, City Council discussion, and input from the general public. The committee divided the criteria into major criteria and minor criteria.

Major criteria are based on the adopted goals of the City Council. Those four goals are:

• Community Character,
• Long-term Vitality,
• Organizational Effectiveness, and
• Fiscal Stability.

These goals are longer-term in nature and lead to the adopted City Council objectives and key projects that are integrated into the City Administrator goals, the City's budget prioritization, and employee performance planning. The ad hoc committee utilized these major criteria as a standard for evaluating the City Council's needs.

Minor criteria are based on the City Council discussion and public input primarily from the
special meeting of April 24. These criteria are:

• A City Council that is familiar with the City and its challenges and opportunities,
• A City Council composed of individuals who demonstrate involvement with public service to the community,
• Councilmembers who have a breadth of experience with a special expertise to complement the City Council,
• A City Council composed of individuals with diverse experience with city government Boards, commissions, and volunteering,
• A City Council that has the ability to work effectively and collaboratively to meet its goals, objectives, and key projects.

The City received ten applicants for the vacant seat on the City Council. The ad hoc committee developed a set of questions based on the major and minor criteria. The ad hoc committee met with and interviewed all ten applicants. Each applicant was asked identical questions in interviews lasting thirty minutes. Applicants were given 5 minutes for opening remarks, and 3 minutes for closing remarks. The questions were as follows:

• Why are you interested in serving on City Council?
• What is your past experience with city government (especially in Carmel-by-the-Sea)?  What is your experience serving on or working with boards, commissions, volunteer organizations?
• We have ten well-qualified candidates. What unique qualities, experience and expertise do you bring? Please describe how your expertise and qualifications would complement the current City Council to best serve the community.
• If you have run for office, please describe how this enhances your candidacy. If you have not, please describe why we should choose someone who has not run for office.
• What is your approach to government decision-making?
• Can you please give one example each of decision the Carmel-by-the-Sea City council has made that (a) you agreed with and (b) you disagreed with? Why?
• What are the top three issues facing community that will come before the City Council and how would you approach these issues?
• How comfortable are you operating in the public sphere and handling criticism of your decisions?
• Do you have any time constraints or other obligations that we should be aware of? How much time can you put into serving the community on the City Council?

Of the ten candidates, five have run for office in Carmel-by-the-Sea. Of the three who ran for
office in the recent municipal election, none received a substantial fraction of the vote. All
candidates were therefore evaluated equally with the committee recognizing that none of
them has been elected to office by the voters of Carmel-by-the-Sea.

The applicants were (in alphabetical order):
• Kristy Downing
• Carolyn Hardy
• Stephen Hillyard
• Michael LePage
• Tom Leverone
• Rich Pepe
• Bob Profeta
• Harrison Shields
• Carrie Theis
• Linda Wilde

The ad hoc committee carefully considered the information presented by each applicant and evaluated that information against the major and minor criteria.

The applicants all demonstrated a strong commitment to service and a desire to serve the Carmel-by-the-Sea community. All ten can provide a great service to the City and all applicants were encouraged to serve in a capacity, either on a Commission, committee, or volunteer, in the event they were not selected by the City Council to serve as a Councilmember. The deadline for applying for openings on the Activities and Cultural Commission, the Forest and Beach Commission, and the Planning Commission was extended to Monday, May 14th to allow any applicants who are not chosen as a Councilmember to apply for those commissions.

Of all the candidates, two present themselves as having a particularly strong ability to complement the expertise of the existing City Council, to contribute to the four goals adopted by the City Council, and to likely meet the objective of being appointed unanimously by the City Council. We recommend the full City Council consider both Carrie Theis and Steven Hillyard to fill the vacant seat. After consideration of the above information and allowing time for public input and deliberation, we believe the full City Council can make a decision on May 8th