Meeting Date: July 3, 2012
Prepared by: Deanna Allen
City Council
Agenda Item Summary
Name: Consideration of a Resolution approving the use of the Sunset Center Theater, lobby and patio by The Carmel Foundation in September 2012 for its annual meeting from 4:00p.m.- 6:00 p.m.
Description: The Carmel Foundation is requesting one ofthe City's free use days for the Sunset Theater for a midweek date in September 2012 to be determined. In addition, they are also requesting the use of the outdoor patio for the event.
The purpose for the free use day request is for a special Annual Meeting for fundraising purposes. The Foundation is planning to include music and hors d'oeuvres as part of the event.
Overall Cost:
City Funds: $0
Grant Funds: $0
Staff time: SCC, Inc. will provide the appropriate staffing.
Staff Recommendation: Adopt Resolution
.
Important Considerations: The Carmel Foundation provides a variety of services to the Carmel community including 45 units of low-income housing. Their Annual Meeting in the Sunset Theater will provide the Foundation with a unique opportunity to receive additional donations above their normal level.
Decision Record: The Council has approved a free use day of Sunset Theater to the Carmel Foundation for their anniversary celebrations for the past seven years.
Reviewed by:
Jason Stilwell, City Administrator Date
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2012-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA APPROVING THE USE OF THE SUNSET CENTER THEATER, LOBBY AND PATIO BY THE CARMEL FOUNDATION IN SEPTEMBER 2012
WHEREAS, the City has free use days available for non-profit civic organizations that provide a public service to the Carmel community; and
WHEREAS, the Carmel Foundation is a non-profit organization which has requested one free use day midweek in September 2012; and
WHEREAS, the purpose of the free use day requested by the Carmel Foundation is for its annual fundraising meeting.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:
1. Approve one free use day of the Sunset Center Theater in September 2012 as described in the Agreement between the City and the Sunset Center Cultural, Inc.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 3rd day of July 2012, by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
SIGNED:
______________________
JASON BURNETT, MAYOR
ATTEST:
_____________________
Heidi Burch, City Clerk
The Carmel Foundation
Jason Stilwell
City Administrator
Carmel-by-the-Sea City Hall
Box CC
Carmel, CA 93921
RE: The Use of Sunset Center under the City's Allotment
Dear Jason,
We are requesting that The Carmel Foundation be allotted one of the City's free days to use the lobby, theater and patio of Sunset Center midweek in September 2012 for our Annual Meeting from 4:00pm- 6:00pm.
For the past seven years we have been able to use Sunset Center in this way and it has allowed a much larger part of our membership to participate in the Foundation Annual Meeting. It enables us to inform our members about the services and work of the Foundation, provide a financial overview and a present an entertaining program all while showing off the wonderful Sunset Center.
Please contact either one of us if you have any questions or need further information.
Sincerely,
Jill Sheffield
President/CEO
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